Employees: Recent SF Orders, Updated Campus Protocols, Contact Tracing & Testing

Dear USF Faculty and Staff,

In planning for the fall semester, we continue to focus on doing everything we can to keep our entire university community as safe as possible. We are grateful for your patience as we adjust safety procedures in response to the evolving public health situation and new guidance from the city and state, including additional restrictions from the City and County of San Francisco.

As of Aug. 20, San Francisco will require businesses — including institutions of higher education — that serve food or drink, as well as indoor gyms, to obtain proof of vaccination from their patrons and employees in order to go inside those facilities. This health order is designed to protect against the continued spread of COVID-19, particularly among the unvaccinated, while keeping businesses open and helping to ensure schools remain open. USF’s events, recreational facilities, and dining facilities are affected by this health order.

USF is exploring the opportunity to securely and confidentially add your proof of vaccination to your OneCard. Please look for additional details in the near future. Until that system is tested and fully operational, please see below on how to access the Koret Health and Recreation Center and indoor dining venues.

Koret Center and Indoor Dining

Beginning tomorrow, Aug. 20, everyone (faculty, staff, students, guests, visitors) must be fully vaccinated (two weeks after a full vaccination cycle of an authorized vaccine) to utilize the Koret Health and Recreation Center and to enter and eat in our University Center and Lone Mountain dining facilities.

Koret-Specific Access

To verify vaccination status for the Koret Health and Recreation Center, employees can do one of the following:

  • Show vaccination card (photo or hard copy) at the entrance.
  • Show your personal digital COVID-19 vaccine record (California residents only) and your photo ID at the entrance.

After the first time you show proof of vaccination at Koret, a box will be checked to connect this verification with your OneCard. On subsequent visits, you will be able to swipe into Koret as you normally would.

Indoor Dining Access

Employees’ vaccination status will be verified at dining hall entrances each time you enter. To verify vaccination status for indoor dining, employees can do one of the following:

  • Show vaccination card (photo or hard copy) each time you want to dine indoors.
  • Show your personal digital COVID-19 vaccine record (for California residents only) and your photo ID each time you want to dine indoors.

For the time being, if you are not able to show proof of vaccination you will only be able to pick up items and will need to exit the cafeterias. USF will have additional grab and go options for those who are not fully vaccinated. Employees who are not fully vaccinated are welcome to dine outdoors or at their work space.

We also recommend employees carry with them a photo or hard copy of their vaccination record and/or a digital vaccination record in order to participate in indoor events that require proof of vaccination in San Francisco.

Building Access

All employees will need their USF OneCard or mobile OneCard (available for iOS and Android) to access buildings. Remember to complete the Dons Health Check daily symptom monitoring and do not come to campus if you are not feeling well.

Face Coverings

Face coverings are required indoors and at all outdoor events for all individuals, regardless of vaccination status.

Events and Food

Food and beverage are not allowed at indoor events or meetings. At this time, food and beverage will be served outside only. If you wish to provide food and beverage for attendees, to-go boxes are encouraged. Options can be reviewed with Events Management at eventsmanagement@usfca.edu.

Visitors and Outside Guests

For student-focused events, we ask that you minimize the number of non-USF people in attendance through September. If outside community members are attending, the group that is sponsoring a visitor or event (e.g. academic departments, admissions, athletics, development events, student housing, etc.) is responsible for ensuring that their visitors understand visitor expectations. Business units are being asked to build these visitor expectations into their existing workflows (e.g. SEM will build visitor expectations into their booking site, residence hall desks will build into their check-in policies and protocols, athletics will build the process into their ticket sales, etc.). For questions, please reach out to your area vice president. All visitors to USF are expected to follow our community guidelines. Visitors must be fully vaccinated regardless of size of event, complete symptom monitoring, and avoid coming to campus if they do not feel well. Visitors must wear face coverings both indoors and at outdoor events.


Signage is posted on campus reminding everyone of USF community guidelines and expectations.

Faculty and Staff Meetings

All departmental meetings of faculty and staff should continue on Zoom for the time being.

Contact Tracing and Testing

USF has established detailed procedures for COVID-19 contact tracing and testing. Specific procedures have been established for employees, and for residential and non-residential students. An abridged version of these procedures is available on the testing and tracing page of USF Together, and the full, detailed procedures can be found in the COVID-19 Response Protocol section.

View contact tracing and testing procedures

If an employee is notified that they were a close contact of someone who tested positive on campus, the employee will have the option of having a test mailed to them. Both Kaiser Permanente and Anthem Blue Cross will continue to cover COVID-19 diagnostic testing performed at one of their clinical sites at no cost to employees through employee health plans. Members should contact their provider to find out how to get tested and where testing is available. Additional information on testing locations is available from the San Francisco Department of Public Health and the California Department of Public Health.

In order to aid with contact tracing, supervisors should keep a record of attendance at meetings and events. It is important to report the results of a positive test, either by emailing covidtracing@usfca.edu or by answering the appropriate question in the Dons Health Check survey. Any reported close contacts will be notified and guided through next steps.

For questions, please contact covidtracing@usfca.edu.

Vaccination Reminder and Vaccination Dashboard

As a reminder, students are required to be vaccinated. Personal exemptions are no longer accepted. Faculty and staff must attest to their vaccination status, and we strongly urge all members of the community to be vaccinated. Students who have approved exemptions will receive additional information regarding expectations and additional requirements. Thank you to everyone who has already met this requirement. You can track the vaccination progress of USF through our vaccination dashboard. Vaccination clinics will be available for students who were not able to receive the vaccine prior to coming to USF. Quarantine procedures, consistent with local and state guidance, are also in place and students who do have approved exemptions will have testing expectations.

Employees can access our vaccination clinic on Saturday, Aug. 21 from 10 a.m. to 3 p.m. in UC 402/403.

USF Resources

As always, please visit USF Together for COVID guidance, the latest news on reopening, and resources to stay safe and informed. Below are some additional resources to help keep you and others safe:

For general HR questions, please contact humanresources@usfca.edu.

Thank you so much for your support by pivoting with every update and change. We will continue to keep you informed with the latest information impacting our protocols to protect the health and safety of our community.

Thank you,

Diane Nelson, Assistant Vice President of Human Resources
Eric Giardini, Director of Campus Resilience