Getting Started with Zoom

Zoom is USF's web and video conferencing tool. Request a Professional account from cit@usfca.edu.

Set Up

Download a copy of the software from https://usfca.zoom.us/download Zoom runs on Mac, PC, iOS and Android devices.

After downloading and installing the Zoom application, launch it from either your Mac/PC desktop or laptop. The program icon then appears in your Dock or Taskbar.

Launching a Zoom Session

When you first launch the Zoom application, you have two options: join a meeting or sign in.

Join a Meeting in Progress

  1. If you just want to join a meeting-in-progress, click on Join a Meeting.
  2. In order to Join a Meeting, enter the Meeting ID of the session that you will like to join. The person who invited you to this meeting must have shared with you a 10 digit ID.
  3. If the host hasn't started the meeting at the time you join, your window will inform you to please wait.
  4. Click on Test Speaker to check your output audio.
  5. After checking your audio setting you are ready to Join a Meeting.

Zoom Speaker Test Window

Start Your Own Meeting

  1. If you would like to log in and start or schedule your own meeting, click on Sign In.
  2. Enter your USF or personal Zoom account information.
  3. Before you start or schedule your own meeting, it is recommended that you check your audio settings.
  4. Check if your Microphone is working properly and you if have the right microphone selected.
  5. After checking your audio setting you are ready to start or schedule your own meeting.
  6. Click on Start without video to start a meeting sharing your desktop (share every-thing in your screen) or application (share an application window). Click on Start with video to start a video meeting. You can also Start your scheduled Meeting by going to the Meetings Tab and Click Start.

Zoom Microphone Test Window

Scheduling Your Own Meeting

  1. Click on Schedule to set up a future meeting and enter your meeting’s details.
  2. After setting up the your Meeting details, click the Meetings tab and check the box under your Meeting ID.
  3. Click Copy and then paste the information in an email to share the details of your meeting with others.
  4. The invitation will appear like the following:

    "Hi there,
    Name is inviting you to a scheduled Zoom meeting.
    Topic: Zoom Meeting
    Time: May 11, 2015 7:00 PM (GMT-7:00) Pacific Time (US and Canada) Join from PC, Mac, iOS or Android: https://usfca.zoom.us/j/787387796
    Or join by phone:
    +1 (415) 762-9988 or +1 (646) 568-7788 (US Toll) Meeting ID: 787 387 796

    International numbers available: https://usfca.zoom.us/zoomconference

Zoom Menu Bar

Zoom Menu

  1. Mute/unmute your audio (not the audio of the participants)
  2. Stop/start your video
  3. Configure your settings for items such as audio and video
  4. Invite more people to join by email, IM , SMS (mobile users) or meeting ID
  5. View a list of participants
  6. Share your desktop or select a specific application to share (e. g., Microsoft Word)
  7. Send a message to one person (private chat) or to all participants
  8. Record the meeting (if you have been granted permission)
  9. Leave or end the video meeting

Recording a Zoom Session

It is recommended that you use Cloud Recording to record video and audio in the Zoom Cloud so that the file can then be downloaded and/or streamed from a browser via HTML 5 or Flash and not use space in your computer.

  1. Enable Cloud Recording on Your Account: Log in to your Profile page and under the Recording Options, select Enabled Cloud Recording and Save Changes
  2. Recording a Meeting to the Cloud: Start a meeting, Select the Record button in the Zoom toolbar Select Start Cloud Recording.