To view this policy in a printable PDF, please download the Information on Non-Faculty Staff Layoffs pamphlet.

Policy Statement

There may be times when the University deems it necessary to reduce the number of staff doing a particular kind of work to reorganize or reallocate financial resources. The basis for layoff decisions is contingent upon current and future University and/or departmental operational requirements. Seniority, education level, experience, knowledge, and skill-set may be considered when making layoff decisions.

Reason for Policy

The purpose of this policy is to provide guidelines for non-faculty staff layoffs. This policy aims to ensure that layoffs are handled in a manner consistent with the University’s values and in compliance with state and federal law.

Who Should Read This Policy

This policy applies to all regular, full-time non-faculty staff at the University of San Francisco. Collective Bargaining Agreement (CBA) provisions will be followed where they apply; where CBA provisions do not apply, this policy will be followed.

Policy Text

Layoff Definitions and Selection

As used in this policy, the term staff refers to regular, non-faculty employees at the University of San Francisco. A layoff is the elimination of a position(s) within the University and occurs when the University deems it necessary to reduce the number of staff doing a particular kind of work, to enhance the efficiency and effectiveness of University and/or departmental operations, and/or to regulate budgetary expenses. Department leadership will identify the work functions, work groups, units, or departments that will be affected by layoffs. The basis for these layoff decisions is explained in the Policy Statement section.

Salary Payouts

In the event of a layoff, the University will provide at least 30 days' written notice or pay in lieu of notice to affected staff. Accrued and unused vacation time will be paid on your last day of work in accordance with University policy.

Additionally, salary payouts may be provided to staff who have satisfactorily completed their probationary period, according to the schedule below. In order to receive salary payouts, affected staff must sign a general release agreement and meet all performance standards during the notice period. Salary payouts will be paid over the applicable subsequent payroll periods. During the notice period, staff who are subject to layoffs are expected to meet all performance standards.

Years of Continuous, Full-time Service with USF

Salary Payout

1 year to less than 3 years

1 month

3 years to less than 5 years

2 months

5 years to less than 10 years

3 months

10 years to less than 15 years

4 months

Re-employment Eligibility 

Staff who are subject to layoffs may apply for available University positions. There is no guarantee that laid off staff will be recalled to former positions or rehired to other University positions. If affected staff are rehired during the notice or salary continuation periods, any pay in lieu of notice or salary payouts will terminate on the rehire date. Laid off staff who are rehired within one year from their last day of work will retain their previous date of hire from their last position. Staff who are rehired for different positions than their original positions must complete a probationary period of one year. Staff who return to work after a break in service exceeding one year will not be considered rehires and will be given a new date of hire. These staff must complete a probationary period and fulfill applicable waiting periods for benefits eligibility.

Benefits Information

Staff who are subject to layoffs are eligible for certain benefits during the notice period as follows:

Medical, Dental and Vision

Staff enrolled and covered in a University group medical, medical/health waiver, dental or vision plan will maintain coverage during the notice period. Employee health plan contributions will be continued at the same level as when actively employed during the notice period. After the notice period, staff may continue coverage under COBRA. After 18 months, coverage may be continued under CAL-COBRA for an additional 18 months.

Flexible Spending Account (FSA)

Healthcare FSA, childcare FSA, and childcare subsidy benefits end on the last day of work. Staff have 60 days from the last day of work to submit claims for expenses incurred up to and including the last day of work.


University contributions to the 401(a) plan cease as of the last day of work. Staff contributions to the 403(b) plan cease as of the last day of work. Emeriti employer/employee contributions cease as of the last day of work.

Life and Accident (AD&D) Insurance

Basic life, voluntary life, and voluntary AD&D insurance coverage ends on the last day of work. Staff may convert to an individual policy by completing the conversion application and remitting payment directly to Cigna. Conversion paperwork will be mailed automatically. Cigna must receive the conversion application and payment within 30 days of the last day of work.

Long-Term Care (LTC)

LTC may be continued by contacting the carrier and converting the plan to direct pay.

Long-Term Disability (LTD)

LTD coverage ends on the last day of work and is not eligible for conversion.

Tuition Remission

Staff and/or their eligible dependents receiving Tuition Remission may continue receiving the benefit under the provisions of the tuition remission policy in effect at the time of the layoff. Dependents participating in USF FACHEX or Tuition Exchange may complete the remainder of the academic year under the provisions of the associated policies in effect at the time of the layoff.

Other Benefits

Employer and employee contributions to Clipper will cease as of the last day of work. USF Employee Assistance Program (EAP) services will cease 6 months after the last day of work.

Unemployment Compensation

Staff may apply for California State unemployment compensation benefits after the notice period.

Contact Information

Benefits Vendors

Anthem Blue Cross (800) 288-6921
Kaiser Permanente CA (800) 464-4000
Delta Dental (800) 765-6003
VSP Vision Care (800) 877-7195
Flexible Spending Account (800) 574-5448
TIAA (800) 842-2252
Fidelity Investments 800) 343-0860
Emeriti (866) 685-6565
John Hancock (LTC) (800) 525-4361
Cigna Insurance (LTD) (800) 732-1603
Concern (EAP) (800) 344-4222
VALIC (800) 448-2542

 Human Resources

General (415) 422-6707
Benefits (415) 422-2442
Employee Relations Manager (415) 422-4280
Employment Manager (415) 422-2177