Additional Pay Staff Who Teach

Type Initiator Guide
Category Additional Pay and Non-Earnings Assignments
Updated 8/7/2017
Support HRIS@usfca.edu

Definition

This Additional Pay Staff Who Teach (APSTWT) guide applies to assigning a teaching course to an exempt staff member per the Staff Who Teach Policy, which may require the completion of a Staff Who Teach Authorization Form. For all EPAF guides, refer to the Information for EPAF Users web page.

Deadlines

Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.

Instructions

1.
  • Log into myUSF
  • Click on the EMPLOYEE button in the Self-Service box, which enters you into Banner
  • Under the Employee tab, select EPAFs
  • Then select New EPAF
  • Enter the employee's CWID
2. In the Jobs Effective Date field, enter the current Pay Period Start Date when the additional pay assignment begins.
3. From the Approval Category menu, select Addtl Pay Staff Who Teach (GG or LL), APSTWT and click Go.
4. In the Position field, enter the position number using the APP look-up methodology.
5. Click Find Suffix and click Go.
6.

In the Job Begin Date field,

  • Enter the Jobs Effective Date if there is no date listed in the New Value column of the field
  • Leave as-is if a pre-populated value in the field exists
7. In the Jobs Effective Date field, enter the start date of the additional pay assignment.
8.
  • In the Contract Begin Date field, enter the current Pay Period Start Date when the additional pay assignment begins. 
  • In the Contract End Date field, enter the last day of the assignment’s final Pay Period End Date.
9. In both the Factor and Pays fields, enter the number of payments to be made on the additional pay assignment (i.e. the number of pay periods).
10. From the Assignment Type menu, select Overload.
11. In the Total Payment field, enter the total amount to be paid out on the assignment.
12. In the Title field, enter the additional pay assignment title.
13. In the Units/Units Equivalency field, enter the number of units for which the employee is receiving payment for this additional pay assignment.
14. In the Supervisor ID field, enter the ID of the supervisor overseeing the employee's additional pay assignment.
15. In the Job Change Reason field, leave the pre-populated value as-is (i.e. STFWT for Staff Who Teach).
16.

In the Fund, Organization, Account, and Program fields, confirm or change the values over the default FOAP that automatically populates as needed.

NOTE: the FOAP is provided by the department’s Budget Manager and designates the account from which the employee's pay is deducted. 

17.

In the Routing Queue section, enter designated EPAF approvers as follows:

Approval Level User Name

20 – DEPMGR

30 – DIVAPR

determined by department
35 – HR MGONZALEZ5
90 – HRIS HR_EPAF_APPROVE
99 – FINPAY HR_EPAF_APPROVE

NOTE: manually enter the level for Grants if this is a Grant Funded position.

18.

In the Comments section, enter relevant information as needed, including assignment start date, description of work performed, and duration of assignment.

19.

Click Save and then click Submit.

20.

Once you submit the EPAF, monitor your e-mail for one of the following:

  • Confirmation that your EPAF has been "Completed Successfully"
  • Notification that the EPAF has been "Returned for Correction." If returned, revisit the EPAF in your EPAF Originator Summary, make the correction(s) specified in the Comments section, then click Save and resubmit.