EPAF Approver Guide: Additional Pay Non-Teaching Assignment

Type Approver Guide
Category Additional Pay and Non-Earnings Assignments
Updated 8/7/2017
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Definition

This Additional Pay Faculty Non-Teaching Assignment (APNON) guide for EPAF approvers applies to approving a paid non-teaching assignment, an assignment performed for another department, or out-of-class pay for a faculty or staff member. For all EPAF guides, refer to the Information for EPAF Users web page.

Deadlines

Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.

EPAF Approver Instructions

1.
  • Log into myUSF
  • Click on the EMPLOYEE button in the Self-Service box, which enters you into Banner
  • Under the Employee tab, select EPAFs
  • Then select EPAF Approver Summary
  • From the Current tab, click on the EPAF that requires approval
  • Before approving, review the following items:
2.

Verify that the Position Number and Suffix fields are correct.

3.

Verify that the Jobs Effective Date field is correct, which should be the start date of the additional pay non-teaching assignment.

4.
  • Verify that the Contract Begin Date field is correct, which should be the current Pay Period Start Date when the additional pay non-teaching assignment begins.
  • Verify that the Contract End Date field is correct, which should be the last day of the additional pay non-teaching assignment’s final Pay Period End Date.
5.

Verify that both the Factor and Pays fields are correct, which should be the number of payments to be made on the additional pay assignment (i.e. the number of pay periods).

6.

Verify that from the Assignment Type menu, Overload has been selected.

7.

Verify that the Total Payment field is correct, which should be the total amount to be paid out on the assignment.

8. Verify that the Title field is correct, which should be the additional pay non-teaching assignment title.
9.

Verify that the Hours per Pay field is correct, which should be one of the following:

  • a value for a Non-Teaching Assignment or for an Assignment Performed By Another Department
  • 1 for an Out-of-Class Assignment
10. Verify that the Supervisor ID field is correct, which should be the ID of the supervisor overseeing the additional pay non-teaching assignment.
11.

Verify that the ACA Timesheet Org (P-Org) field is correct, which should be one of the following:

  • the ACA Timesheet Org (P-Org) for a Non-Teaching Assignment or for an Assignment Performed By Another Department
  • 1 for an Out-of-Class Assignment
12.

Verify that the FOAP in the Fund, Organization, Account, and Program fields are correct, which is provided by the department’s Budget Manager and designates the account from which the faculty member's pay is deducted. If the assignment is being paid from a Grant, verify that the additional approval level of “50 – GRANTS” has been added to the Routing Queue.

13. Verify that the Comments field provides relevant information (i.e. assignment start date, description of work performed, and duration of assignment, etc.). If not, return the EPAF back for correction.
14. Verify that all fields contain values that are valid.
15. Under the Required Action column of the EPAF, click Approve, which confirms that the information on the EPAF is correct and authorized and makes it immediately available for approval at the next level.