EPAF Approver Guide: E-Class Transfer
|Category||Faculty and Staff Assignments|
This E-Class Transfer (Eclass) guide for EPAF approvers applies to approving employees who leave an assignment in one E-class to begin a new assignment in another E-class.
Submitting an E-Class Transfer EPAF for an employee does not terminate the employee's previous assignment. A separate Termination EPAF (e.g. TERMA) must be submitted and approved/applied prior to the submission of an E-Class Transfer EPAF. If an employee is beginning a new assignment within the same e-class, a Staff Assignments EPAF should be submitted and approved instead.
For all EPAF guides, refer to the Information for EPAF Users web page.
Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.
EPAF Approver Instructions
Verify that the Position Number and Suffix fields are correct.
Verify that the Jobs Effective Date field is correct, which should be the first date that the employee starts the new assignment and should match the employee's offer letter.
Verify Main Job information.
Verify that the FOAP in the Fund, Organization, Account, and Program fields are correct, which is provided by the department’s Budget Manager and designates the account from which the faculty member's pay is deducted. If the assignment is being paid from a Grant, verify that the additional approval level of “50 – GRANTS” has been added to the Routing Queue.
|6.||Verify that the Comments field provides relevant information. If not, return the EPAF back for correction.|
|7.||Verify that all fields contain values that are valid.|
|8.||Under the Required Action column of the EPAF, click Approve, which confirms that the information on the EPAF is correct and authorized and makes it immediately available for approval at the next level.|