EPAF Approver Guide: Employee Adjustments
|Category||Faculty and Staff Assignments|
This Employee Adjustment (ADJUST) guide for EPAF approvers applies to approving:
- the modification of any field (i.e. Salary, FOAP, or Title) of an active employee's assignment with a retroactive date
- the creation of an additional assignment for an employee with a prior pay period date.
For all EPAF guides, refer to the Information for EPAF Users web page.
Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.
EPAF Approver Instructions
Verify that the Position Number and Suffix fields are correct.
Verify that the Jobs Effective Date field is correct, which should be one of the following:
|4.||Verify that the Personnel Date field is correct, which is the actual date that the retroactive action was effective.|
Verify that all Main Job Information fields are in alignment with the EPAF Action Item by comparing the current values to the new values. Additionally:
Verify that the Job Change Reason field is correct, which should be one of the following selections appropriate to the type of adjustment change being requested:
Verify that the FOAP in the Fund, Organization, Account, and Program fields are correct, which is provided by the department’s Budget Manager and designates the account from which the faculty member's pay is deducted. If the assignment is being paid from a Grant, verify that the additional approval level of “50 – GRANTS” has been added to the Routing Queue.
|8.||Verify that the Comments field provides relevant information (i.e. reason for retroactive action). If not, return the EPAF back for correction.|
|9.||Verify that all fields contain values that are valid.|
|10.||Under the Required Action column of the EPAF, click Approve, which confirms that the information on the EPAF is correct and authorized and makes it immediately available for approval at the next level.|