EPAF Approver Guide: Employee Rehire
|Category||Faculty and Staff Assignments|
This Employee Rehire (RE-HIR) guide for EPAF approvers applies to approving any assignment submitted for a former USF employee. For all EPAF guides, refer to the Information for EPAF Users web page.
Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.
EPAF Approver Instructions
Verify that the Position Number and Suffix fields are correct.
Verify that the Jobs Effective Date field is correct, which should be the employee's work assignment start date.
Verify the Employee Class Code field, which should be the appropriate class code for the position.
Verify the Home Organization and Distribution Orgn fields, which should both be the Distribution Org value.
Verify that from the Assignment Type menu, Primary has been selected.
Verify that the Timesheet Orgn (P-Org) value is correct. To determine the correct value, click on the P-Org link at the top left-hand corner of the EPAF. The P-Org is the alpha/numeric code (P, followed by 5 digits) that specifies the employee’s E-Timesheet supervisor. If the P-Org you're looking for is not listed, contact firstname.lastname@example.org
Verify that the Supervisor ID field is correct, which should be the CWID of the employee's supervisor.
Verify that the Regular Rate field is correct, which should be one of the following:
Verify that the Annual Salary field is correct, which should be one of the following:
Verify that the FTE and Appointment Percent fields are correct, which should match.
Verify that the appropriate Job Change Reason has been selected.
Verify that the Title field is correct, which should be one of the following:
Verify that the FOAP in the Fund, Organization, Account, and Program fields are correct, which is provided by the department’s Budget Manager and designates the account from which the employee's pay is deducted. If the assignment is being paid from a Grant, verify that the additional approval level of “50 – GRANTS” has been added to the Routing Queue.
|14.||Verify that the Comments field provides relevant information (i.e. assignment start date, hourly rate or salary, and employee's supervisor, etc.). If not, return the EPAF back for correction.|
|15.||Verify that all fields contain values that are valid.|
|16.||Under the Required Action column of the EPAF, click Approve, which confirms that the information on the EPAF is correct and authorized and makes it immediately available for approval at the next level.|