EPAF Approver Guide: Employee Termination of Assignment

Type Approver Guide
Category Faculty and Staff Assignments
Updated 8/7/2017
Support HRIS@usfca.edu

Definition

This Employee Termination of Assignment (TERMA) guide for EPAF approvers applies to approving the termination of an employee's current assignment from a specific department. For all EPAF guides, refer to the Information for EPAF Users web page.

Deadlines

Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.

Instructions

1.
  • Log into myUSF
  • Click on the EMPLOYEE button in the Self-Service box, which enters you into Banner
  • Under the Employee tab, select EPAFs
  • Then select EPAF Approver Summary
  • From the Current tab, click on the EPAF that requires approval
  • Before approving, review the following items:
2. Verify that the Position Number and Suffix fields are correct.
3.

Verify that the Job Effective Date field is correct, which should be one of the following:

  • Job End Date, if termination date is on or after the Last Pay Date
  • Last Paid Date, if termination date is prior to the Last Pay Date; actual termination date should then be entered in the Personnel Date field
4.

Verify that the Job Change Reason field is correct.

5.

Verify that the Comments field provides relevant information. If not, return the EPAF back for correction.

6.

Verify that all fields contain values that are valid.

7.

Under the Required Action column of the EPAF, click Approve, which confirms that the information on the EPAF is correct and authorized and makes it immediately available for approval at the next level.