EPAF Approver Guide: Faculty Assignment
|Category||Faculty and Staff Assignments|
This Faculty Assignment (FACASG, PTFALL, PTINTR, PTSPRG) guide for EPAF approvers applies to approving existing faculty members who receive a new assignment within the current pay period. For all EPAF guides, refer to the Information for EPAF Users web page.
Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.
EPAF Approver Instructions
Verify that the Position Number and Suffix fields are correct.
Verify that the Jobs Effective Date field is correct, which should be the job assignment start date and usually coincides with the first day of a pay period.
Verify that from the Assignment Type menu:
Verify that the Annual Salary field is correct. For adjunct faculty, this is the total value to be paid out across the full length of the assignment.
Verify that both the Factor and Pays fields are correct, which should be the number of payments to be made on the additional pay assignment (i.e. the number of pay periods). NOTE: These fields will typically be equivalent; the exception would be full-time faculty who work 9 months in a year but are paid over 12 months.
Verify that the Title, FTE,Appointment Percent, and Supervisor ID fields are correct.
Verify that the correct Job Change Reason has been selected.
|10.||Verify that the Units/Units Equivalency field is correct, which should be the number of units for which the faculty member is receiving payment for this assignment.|
Verify that the FOAP in the Fund, Organization, Account, and Program fields are correct, which is provided by the department’s Budget Manager and designates the account from which the faculty member's pay is deducted. If the assignment is being paid from a Grant, verify that the additional approval level of “50 – GRANTS” has been added to the Routing Queue.
|12.||Verify that the Comments field provides relevant information. If not, return the EPAF back for correction.|
|13.||Verify that all fields contain values that are valid.|
|14.||Under the Required Action column of the EPAF, click Approve, which confirms that the information on the EPAF is correct and authorized and makes it immediately available for approval at the next level.|