EPAF Approver Guide: FOAPAL Change

Type Approver Guide
Category Faculty and Staff Assignments
Updated 8/7/2017
Support HRIS@usfca.edu

Definition

This FOAPAL Change (FOAPAL) guide for EPAF approvers applies to approving the designation of a new account funding from which an employee’s pay is deducted (i.e. if any of the FOAP fields in an employee’s assignment are modified). If the change to the employee's FOAP is retroactive, an EPAF for Employee Adjustments should be submitted and approved instead. For all EPAF guides, refer to the Information for EPAF Users web page.

Deadlines

Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.

EPAF Approver Instructions

1.
  • Log into myUSF
  • Click on the EMPLOYEE button in the Self-Service box, which enters you into Banner
  • Under the Employee tab, select EPAFs
  • Then select EPAF Approver Summary
  • From the Current tab, click on the EPAF that requires approval
  • Before approving, review the following items:
2.

Verify that the Position Number and Suffix fields are correct.

3.

Verify that the Jobs Effective Date field is correct, which should be current Pay Period Start Date. If the change to the employee's FOAPAL is retroactive, Return for Correction and instruct the EPAF initiator submit an Employee Adjustments EPAF instead.

4.

Verify that the FOAP in the Fund, Organization, Account, and Program fields are correct, which is provided by the department’s Budget Manager and designates the account from which the employee's pay is deducted. If FOAP is split into two, verify that the percent accounted for each FOAP totals to 100 percent.

If the assignment is being paid from a Grant, verify that the additional approval level of “50 – GRANTS” has been added to the Routing Queue.

5. Verify that the Comments field provides relevant information. If not, return the EPAF back for correction.
6. Verify that all fields contain values that are valid.
7. Under the Required Action column of the EPAF, click Approve, which confirms that the information on the EPAF is correct and authorized and makes it immediately available for approval at the next level.