EPAF Approver Guide: Student Adjustments

Type Approver Guide
Category Student Assignments
Updated 8/7/2017
Support HRIS@usfca.edu

Definition

This Student Adjustments (STUADJ) guide for EPAF approvers applies to approving the modification of an assignment (i.e. salary, FOAP, or title change) with a retroactive date for a student employee's job. For all EPAF guides, refer to the Information for EPAF Users web page.

Deadlines

Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.

EPAF Approver Instructions

1.
  • Log into myUSF
  • Click on the EMPLOYEE button in the Self-Service box, which enters you into Banner
  • Under the Employee tab, select EPAFs
  • Then select EPAF Approver Summary
  • From the Current tab, click on the EPAF that requires approval
  • Before approving, review the following items:
2.

Verify that the Position Number and Suffix fields are correct.

3.

Verify that the Main Job information pertaining to the adjustment is correct. For each field, compare Current Value to New Value.

Field Value
Job Effective Date First date of the next available pay period respective to the given student employee's assignment that is being adjusted
Personnel Date Date that the retroactive action is effective
Title, FTE, and Step New Values, only if there is a change from the Current Values
Hourly Rate New Hourly Rate
Job Change Reason

One of the following:

  • REDIS:  Retroactive change to FOAP only
  • RETRO:  Retroactive adjustment (e.g. change to Title) with no change to pay
  • RETCWP:  Retroactive pay-related adjustment (e.g. rate changes)
Step

1 for minimum wage; 0 for above minimum wage

Rate Blank if step is 1; pay per hour if step is 0
4.

Verify that the FOAP in the Fund, Organization, Account, and Program fields are correct, which is provided by the department’s Budget Manager and designates the account from which the student employee's pay is deducted. If the assignment is being paid from a Grant, verify that the additional approval level of “50 – GRANTS” has been added to the Routing Queue.

5. Verify that the Comments field provides relevant information. If not, return the EPAF back for correction.
6. Verify that all fields contain values that are valid.
7. Under the Required Action column of the EPAF, click Approve, which confirms that the information on the EPAF is correct and authorized and makes it immediately available for approval at the next level.