EPAF Approver Guide: Student Adjustments
This Student Adjustments (STUADJ) guide for EPAF approvers applies to approving the modification of an assignment (i.e. salary, FOAP, or title change) with a retroactive date for a student employee's job. For all EPAF guides, refer to the Information for EPAF Users web page.
Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.
EPAF Approver Instructions
Verify that the Position Number and Suffix fields are correct.
Verify that the Main Job information pertaining to the adjustment is correct. For each field, compare Current Value to New Value.
Verify that the FOAP in the Fund, Organization, Account, and Program fields are correct, which is provided by the department’s Budget Manager and designates the account from which the student employee's pay is deducted. If the assignment is being paid from a Grant, verify that the additional approval level of “50 – GRANTS” has been added to the Routing Queue.
|5.||Verify that the Comments field provides relevant information. If not, return the EPAF back for correction.|
|6.||Verify that all fields contain values that are valid.|
|7.||Under the Required Action column of the EPAF, click Approve, which confirms that the information on the EPAF is correct and authorized and makes it immediately available for approval at the next level.|