EPAF Approver Guide: Student FOAP Change

Type Approver Guide
Category Student Assignments
Updated 8/7/2017
Support HRIS@usfca.edu

Definition

This Student FOAP Change (STULBR) guide for EPAF approvers applies to approving a change only in the FOAP or labor distribution of an existing student employee's job. If the change is retroactive, an EPAF for Student Adjustments should be submitted and approved instead. For all EPAF guides, refer to the Information for EPAF Users web page.

Deadlines

Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.

EPAF Approver Instructions

1.
  • Log into myUSF
  • Click on the EMPLOYEE button in the Self-Service box, which enters you into Banner
  • Under the Employee tab, select EPAFs
  • Then select EPAF Approver Summary
  • From the Current tab, click on the EPAF that requires approval
  • Before approving, review the following items:
2.

Verify that the Position Number and Suffix fields are correct.

3.

For each field, compare the Current Value to the New Value, and verify that it is correct.

Field Value
Job Effective Date Pay Period Start Date (Query Date)
Job Change Reason

FOAP (pre-populated)

4.

Verify that the FOAP in the Fund, Organization, Account, and Program fields are correct, which is provided by the department’s Budget Manager and designates the account from which the student employee's pay is deducted. If the assignment is being paid from a Grant, verify that the additional approval level of “50 – GRANTS” has been added to the Routing Queue.

5. Verify that the Comments field provides relevant information. If not, return the EPAF back for correction.
6. Verify that all fields contain values that are valid.
7. Under the Required Action column of the EPAF, click Approve, which confirms that the information on the EPAF is correct and authorized and makes it immediately available for approval at the next level.