EPAF Approver Guide: Student Rate and Title Change

Type Approver Guide
Category Student Assignments
Updated 8/7/2017
Support HRIS@usfca.edu

Definition

This Student Rate and Title Change (STURAT) guide for EPAF approvers applies to approving a change in the hourly rate or title of an existing student employee's job. If the change is retroactive, an EPAF for Student Adjustments should be submitted and approved instead. For all EPAF guides, refer to the Information for EPAF Users web page.

Deadlines

Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.

EPAF Approver Instructions

1.
  • Log into myUSF
  • Click on the EMPLOYEE button in the Self-Service box, which enters you into Banner
  • Under the Employee tab, select EPAFs
  • Then select EPAF Approver Summary
  • From the Current tab, click on the EPAF that requires approval
  • Before approving, review the following items:
2.

Verify that the Position Number and Suffix fields are correct.

3.

Verify that the Main Job information is correct. For each field, compare the Current Value to the New Value, and verify that it is correct.

Field Value
Job Effective Date Pay Period Start Date (Query Date)
Step
  • 1, if the student employee is paid exactly minimum wage and you want to continue this rate.
  • 0 (zero) and the student employee's new hourly rate in the Regular Rate field if the student employee is to be paid more than the minimum wage.
Title Student employee's job title
Job Change Reason

One of the following:

  • HRTAD:  Hourly Rate Adjusted
  • TITLE:  Job Title Change
4.

If the assignment is being paid from a Grant, verify that the additional approval level of “50 – GRANTS” has been added to the Routing Queue.

5. Verify that the Comments field provides relevant information. If not, return the EPAF back for correction.
6. Verify that all fields contain values that are valid.
7. Under the Required Action column of the EPAF, click Approve, which confirms that the information on the EPAF is correct and authorized and makes it immediately available for approval at the next level.