Employee Termination of Employment

Type Initiator Guide
Category Faculty and Staff Assignments
Updated 8/7/2017
Support HRIS@usfca.edu

Definition

This Employee Termination of Employment (TERME) guide applies to the official termination of an employee from the University. If an employee has more than one active assignment, submit separate Employee Termination of Assignment (TERMA) EPAFs to terminate those assignments first before submitting a TERME EPAF.

If the employee's current assignment (not employment) is being terminated, an Employee Termination of Assignment (TERMA) EPAF should be submitted instead. For all EPAF guides, refer to the Information for EPAF Users web page.

Deadlines

Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.

Instructions

1.
  • Log into myUSF
  • Click on the EMPLOYEE button in the Self-Service box, which enters you into Banner
  • Under the Employee tab, select EPAFs
  • Then select New EPAF
  • Enter the employee's CWID
2. Define Employee, Jobs Effective Date, and Approval Category.
3. In the Jobs Effective Date field, enter the last day on which the employee is to be terminated.
4. From the Approval Category menu, select Termination of Employment, TERME and click Go.
5. Select the Position Number and Suffix that is to be modified.
6.

Enter Main Job information. Most fields pre-populate.

Field Enter
Jobs Effective Date
  • Job End Date, if termination date is on or after the Last Pay Date.
  • If termination date is prior to the Last Pay Date, enter Last Paid Date in the Query/Effective Date field and enter actual termination date in Personnel Date field.
Job Change Reason

Confirm data and select appropriate option from list.

7.

Define Approval Routing Queue. In the Routing Queue section, enter designated EPAF approvers as follows:

Approval Level User Name

20 – DEPMGR

30 – DIVAPR

determined by department

35 – HR

MGONZALEZ5
90 – HRIS HR_EPAF_APPROVE
99 – FINPAY HR_EPAF_APPROVE

NOTE: manually enter the level for Grants if this is a Grant Funded position.

8.

In the Comments section, enter relevant information as needed.

9.

Click Save and then click Submit.

10.

Once you submit the EPAF, monitor your e-mail for one of the following:

  • Confirmation that your EPAF has been "Completed Successfully."
  • Notification that the EPAF has been "Returned for Correction." If returned, revisit the EPAF in your EPAF Originator Summary, make the correction(s) specified in the Comments section, then click Save and resubmit.