|Category||Faculty and Staff Assignments|
This Employee Leaves (LEAVES) guide applies to employees who begin a leave, including Sabbaticals. Please refer to the Employee Return From Leaves guide for employees who return from a leave. For all EPAF guides, refer to the Information for EPAF Users web page.
Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.
|2.||In the Jobs Effective Date field, enter the date that the employee started the leave.|
|3.||From the Approval Category menu, select Employee Leaves, LEAVES and click Go.|
|4.||Select the employee's primary job assignment using the radio button to the far right and click Go.|
|5.||Enter Main Job information applicable to Leave type.|
In Jobs Effective Date field, enter:
From the Job Status menu, select the appropriate option.
In the FTE and Appointment Percent fields, enter the new values where appropriate.
In the Regular Rate and Annual Salary fields, enter the new values where appropriate.
In the Job Change Reason field, select one of the following:
Select Employee Status and Leave Reason Code.
In the FOAP field, verify and/or update as needed.
NOTE: the FOAP (Fund, Organization, Account, and Program) is provided by the department’s Budget Manager and designates the account from which the employee's pay is deducted.
In the Routing Queue section, enter designated EPAF approvers as follows:
NOTE: manually enter the level for Grants if this is a Grant Funded position.
In the Comments section, enter relevant information as needed, including confirmation of the type of leave action occurring (i.e. begin a leave).
Click Save and then click Submit.
Once you submit the EPAF, monitor your e-mail for one of the following: