Employee Return From Leaves

Type Initiator Guide
Category Faculty and Staff Assignments
Updated 8/7/2017
Support HRIS@usfca.edu

Definition

This Employee Return From Leaves (LEAVES) guide applies to employees who return from a leave. Please refer to the Employee Leaves guide for employees who begin a leave. For all EPAF guides, refer to the Information for EPAF Users web page.

Deadlines

Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.

Instructions

1.
  • Log into myUSF
  • Click on the EMPLOYEE button in the Self-Service box, which enters you into Banner
  • Under the Employee tab, select EPAFs
  • Then select New EPAF
  • Enter the employee's CWID
2. In the Jobs Effective Date field, enter the date that the employee returned from leave.
3. From the Approval Category menu, select Employee Leaves, LEAVES and click Go.
4. Select the employee's primary job assignment using the radio button to the far right and click Go.
5. Enter Main Job information applicable to Return from Leave.
6.

In Jobs Effective Date field, enter:

  • the date that the employee returned from leave, OR
  • the current Pay Period Start Date if the date that the employee returned from leave is prior to the Last Paid Date, which is located in the upper right of the EPAF
7.

From the Job Status and Employee Status menus, select active.

8.

In the FTE and Appointment Percent fields, enter the new values where appropriate.

9.

In the Regular Rate and Annual Salary fields, enter the new values where appropriate while ensuring that the Step field is 0 (zero).

10.

In the Job Change Reason field, select one of the following:

  • RTLOA: Return from Leave of Absence
  • SABBE: Sabbatical End or Cancel
11.

From the Leave Reason Code menu, select removed.

12.

In the FOAP field, verify and/or update as needed.

13.

In the Routing Queue section, enter designated EPAF approvers as follows:

Approval Level User Name

20 – DEPMGR

30 – DIVAPR

determined by department
40 – HRBEN JKBOUCHARD
90 – HRIS HR_EPAF_APPROVE
99 – FINPAY HR_EPAF_APPROVE

NOTE: manually enter the level for Grants if this is a Grant Funded position.

14.

In the Comments section, enter relevant information as needed, including confirmation of the type of leave action occurring (i.e. return from leave).

15.

Click Save and then click Submit.

16.

Once you submit the EPAF, monitor your e-mail for one of the following:

  • Confirmation that your EPAF has been "Completed Successfully"
  • Notification that the EPAF has been "Returned for Correction." If returned, revisit the EPAF in your EPAF Originator Summary, make the correction(s) specified in the Comments section, then click Save and resubmit.