|Category||Faculty and Staff Assignments|
This FOAPAL Change (FOAPAL) guide applies to the designation of a new account funding from which an employee’s pay is deducted (i.e. if any of the FOAP fields in an employee’s assignment are modified). If the change to the employee's FOAP is retroactive, please refer to the EPAF guide for Employee Adjustments. For all EPAF guides, refer to the Information for EPAF Users web page.
Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.
|2.||Define Employee, Jobs Effective Date, and Approval Category.|
|3.||In the Jobs Effective Date field, enter the current Pay Period Start Date.|
|4.||From the Approval Category menu, select FOAPAL Change, FOAPAL and click Go.|
|5.||Select the Position Number and Suffix that is to be modified.|
Enter Main Job information. For each field, compare Current Value to New Value, and only update those that have a change in value.
Define Approval Routing Queue. In the Routing Queue section, enter designated EPAF approvers as follows:
NOTE: manually enter the level for Grants if this is a Grant Funded position.
In the Comments section, enter relevant information as needed.
Click Save and then click Submit.
Once you submit the EPAF, monitor your e-mail for one of the following: