Pay, Title, FTE Change

Type Initiator Guide
Category Faculty and Staff Assignments
Updated 8/7/2017
Support HRIS@usfca.edu

Definition

This Pay, Title, FTE Change (SALRAT) guide applies to the modifications to any of the fields of an employee’s assignment, such as Annual Salary, Regular Rate, Title or FTE. If the modifications are retroactive (i.e. for a previous pay period), please refer to the Employee Adjustment (ADJUST) guide. For all EPAF guides, refer to the Information for EPAF Users web page.

Deadlines

Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.

Instructions

1.
  • Log into myUSF
  • Click on the EMPLOYEE button in the Self-Service box, which enters you into Banner
  • Under the Employee tab, select EPAFs
  • Then select New EPAF
  • Enter the employee's CWID
2. Define Employee, Jobs Effective Date, and Approval Category.
3. In the Jobs Effective Date field, enter the date of the change.
4. From the Approval Category menu, select Pay, Title, FTE Change, SALRAT and click Go.
5. Select the Position Number and Suffix that is to be modified.
6.

Enter Main Job information applicable to change. For each field, compare Current Value to New Value, and only update those that have a change in value.

Field Enter
Jobs Effective Date Current Pay Period Start Date
Regular Rate, Annual Salary, Title, Step, or FTE Only fill in those that need to be updated
Job Change Reason

Choose the appropriate selection from the drop-down menu

7.

Define Approval Routing Queue. In the Routing Queue section, enter designated EPAF approvers as follows:

Approval Level User Name

20 – DEPMGR

30 – DIVAPR

determined by department
35 – HRCOMP MESALES
90 – HRIS HR_EPAF_APPROVE
99 – FINPAY HR_EPAF_APPROVE

NOTE: manually enter the level for Grants if this is a Grant Funded position.

8.

In the Comments section, enter relevant information as needed.

9.

Click Save and then click Submit.

10.

Once you submit the EPAF, monitor your e-mail for one of the following:

  • Confirmation that your EPAF has been "Completed Successfully."
  • Notification that the EPAF has been "Returned for Correction." If returned, revisit the EPAF in your EPAF Originator Summary, make the correction(s) specified in the Comments section, then click Save and resubmit.