This Student Adjustments (STUADJ) guide applies to the modification of an assignment (i.e. salary, FOAP, or title change) with a retroactive date for a student employee's job. For all EPAF guides, refer to the Information for EPAF Users web page.
Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.
|2.||Define Employee, Jobs Effective Date, and Approval Category.|
|3.||In the Jobs Effective Date field, enter the first date of the next available pay period respective to the given student employee's assignment that is being adjusted.|
|4.||From the Approval Category menu, select Student Adjustments, STUADJ and click Go.|
|5.||Select the job that is to be modified.|
Enter Main Job information pertaining to the adjustment. For each field, compare Current Value to New Value, and only update those that have a change in value.
Define Approval Routing Queue. In the Routing Queue section, enter designated EPAF approvers as follows:
NOTE: manually enter the level for Grants if this is a Grant Funded position.
In the Comments section, enter relevant information as needed.
Click Save and then click Submit.
Once you submit the EPAF, monitor your e-mail for one of the following: