Student Adjustments

Type Initiator Guide
Category Student Assignments
Updated 8/7/2017
Support HRIS@usfca.edu

Definition

This Student Adjustments (STUADJ) guide applies to the modification of an assignment (i.e. salary, FOAP, or title change) with a retroactive date for a student employee's job. For all EPAF guides, refer to the Information for EPAF Users web page.

Deadlines

Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.

Instructions

1.
  • Log into myUSF
  • Click on the EMPLOYEE button in the Self-Service box, which enters you into Banner
  • Under the Employee tab, select EPAFs
  • Then select New EPAF
  • Enter the student employee's CWID
2. Define Employee, Jobs Effective Date, and Approval Category.
3. In the Jobs Effective Date field, enter the first date of the next available pay period respective to the given student employee's assignment that is being adjusted.
4. From the Approval Category menu, select Student Adjustments, STUADJ and click Go.
5. Select the job that is to be modified.
6.

Enter Main Job information pertaining to the adjustment. For each field, compare Current Value to New Value, and only update those that have a change in value.

Field Enter
Jobs Effective Date First date of the next available pay period respective to the given student employee's assignment that is being adjusted
Personnel Date Date that the retroactive action is effective
Title, FTE, and Step New Values, only if there is a change from the Current Values
Hourly Rate New Hourly Rate
Job Change Reason

Select one of the following:

  • REDIS:  Retroactive change to FOAP only
  • RETRO:  Retroactive adjustment (e.g. change to Title) with no change to pay
  • RETCWP:  Retroactive pay-related adjustment (e.g. rate changes)
Step

1 for minimum wage; 0 for above minimum wage

Rate Blank if step is 1; pay per hour if step is 0 
7.

Define Approval Routing Queue. In the Routing Queue section, enter designated EPAF approvers as follows:

Approval Level User Name
20 – DEPMGR determined by department
40 – STUEMP KANTOKHIN
90 – HRIS ECLAGRAN
99 – FINPAY ECLAGRAN

NOTE: manually enter the level for Grants if this is a Grant Funded position.

8.

In the Comments section, enter relevant information as needed.

9.

Click Save and then click Submit.

10.

Once you submit the EPAF, monitor your e-mail for one of the following:

  • Confirmation that your EPAF has been "Completed Successfully."
  • Notification that the EPAF has been "Returned for Correction." If returned, revisit the EPAF in your EPAF Originator Summary, make the correction(s) specified in the Comments section, then click Save and resubmit.