Student FOAP Change

Type Initiator Guide
Category Student Assignments
Updated 8/7/2017
Support HRIS@usfca.edu

Definition

This Student FOAP Change (STULBR) guide applies to a change only in the FOAP or labor distribution of an existing student employee's job. If the change is retroactive, please refer to the EPAF guide for Student Adjustments. For all EPAF guides, refer to the Information for EPAF Users web page.

Deadlines

Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.

Instructions

1.
  • Log into myUSF
  • Click on the EMPLOYEE button in the Self-Service box, which enters you into Banner
  • Under the Employee tab, select EPAFs
  • Then select New EPAF
  • Enter the student employee's CWID
2. Define Employee, Jobs Effective Date, and Approval Category.
3. In the Jobs Effective Date field, enter the Pay Period Start Date.
4. From the Approval Category menu, select Student FOAP Change, STUBLR and click Go.
5. Select the job that is to be modified.
6.

For the Jobs Effective Date,Job Change Reason, and FOAP fields, the Current Value will populate to guide you to determine the New Value.

Field Enter
Jobs Effective Date Pay Period Start Date (Query Date)
Job Change Reason

FOAP (pre-populated)

Fund, Organization, Account, and Program

Enter new FOAP values as needed.

7.

Define Approval Routing Queue. In the Routing Queue section, enter designated EPAF approvers as follows:

Approval Level User Name
20 – DEPMGR determined by department
40 – STUEMP KANTOKHIN
90 – HRIS ECLAGRAN
99 – FINPAY ECLAGRAN

NOTE: manually enter the level for Grants if this is a Grant Funded position.

8.

In the Comments section, enter relevant information as needed.

9.

Click Save and then click Submit.

10.

Once you submit the EPAF, monitor your e-mail for one of the following:

  • Confirmation that your EPAF has been "Completed Successfully."
  • Notification that the EPAF has been "Returned for Correction." If returned, revisit the EPAF in your EPAF Originator Summary, make the correction(s) specified in the Comments section, then click Save and resubmit.