Student Non-Earnings

Type Initiator Guide
Category Student Assignments
Updated 8/7/2017
Support HRIS@usfca.edu

Definition

This Student Non-Earnings (STUSTP) guide applies to any student non-earnings assignment approved by Student Employment. For all EPAF guides, refer to the Information for EPAF Users web page.

Deadlines

Generally, EPAFs must be submitted about two weeks before the end of a pay period. Adhere to the EPAF Approval Deadline column of Payroll's Pay Schedule table to ensure timely and accurate payroll for employees. EPAFs submitted after the deadline will be paid on the next available pay period. For a special check request, please contact Payroll.

Instructions

1. Review the student employee's required Work Clearance, which is obtained from One-Stop. The Work Clearance is required before an EPAF can be submitted.
2.
  • Log into myUSF
  • Click on the EMPLOYEE button in the Self-Service box, which enters you into Banner
  • Under the Employee tab, select EPAFs
  • Then select New EPAF
  • Enter the student employee's CWID
3. In the Jobs Effective Date field, enter the first day of the pay period when the stipend payment(s) begin (i.e. 6th or 21st of the month).
4. From the Approval Category menu, select Student Non-Earnings, STUSTP and click Go.
5. In the Position field, enter the correct Position Number.
6. Click on Find Suffix. Then click on Create.
7.

In the Job Begin Date field,

  • Enter the first day of the pay period when the stipend payment(s) begin if the field is blank (i.e. 6th or 21st of the month)
  • Leave as-is if a pre-populated value in the field exists
8.

In the Contract Begin Date field, enter the first day of the pay period when the stipend payment(s) begin (i.e. 6th or 21st of the month).

9.

In the Contract End Date field, enter the last day of the pay period when the stipend payment(s) end (i.e. 5th or 20th of the month).

10.

In both the Factor and Pay fields, enter the number of payments that the student employee will receive on this stipend (e.g. for a one-time payment, enter 1 in both fields).

11.

In the Employee Class Code field, enter CC.

12.

In both the Home Organization and Distribution Orgn fields, enter the Distribution Org value.

13

In the Supervisor ID field, enter the CWID of the student employee's supervisor.

14. In the Step field, enter 0 (zero).
15. In the Total Payment field, enter the total non-earnings amount to be paid.
16. In the Title field, enter the name of the employing department (e.g. Biology).
17. In the Job Change Reason field, leave the pre-populated value, STPAW, Non-Earnings, as-is.
18.

In the Fund, Organization, Account, and Program fields, enter appropriate FOAP value over the default FOAP that automatically populates.

NOTE: the FOAP is provided by the department’s Budget Manager and designates the account from which the student employee’s pay is deducted.

19.

In the Routing Queue section, enter designated EPAF approvers as follows:

Approval Level User Name
20 – DEPMGR determined by department
40 – STUEMP KANTOKHIN
90 – HRIS ECLAGRAN
99 – FINPAY ECLAGRAN
20.

In the Comments section, enter relevant information, including assignment start date, number of payments, and student employee’s supervisor.

21.

Click Save and then click Submit.

22.

Once you submit the EPAF, monitor your e-mail for one of the following:

  • Confirmation that your EPAF has been "Completed Successfully."
  • Notification that the EPAF has been "Returned for Correction." If returned, revisit the EPAF in your EPAF Originator Summary, make the correction(s) specified in the Comments section, then click Save and resubmit.