Budget, Program Expenses and Marketing

Budget Planning:

We have created a Budget template that you can download here:


If you need help or guidance with the budgeting or logistics of your immersion you can contact Lingfeng for a 1:1 consultation at lxu36@dons.usfca.edu


Maria is Global Immersion's in house designer/communicator and is happy to help you with any promotional material such as:

  • Posters
  • Flyers
  • Postcards
  • Websites
  • Promotional videos
  • Immersion photography and videos


If you need help or guidance with marketing and communications of your immersion you can contact Maria at mnautrey@usfca.edu for a 1:1 consultation. 


The Concur Technologies Suite is comprised of the Concur Expense, Travel & Invoice systems.

Concur Expense

This tool serves as a portal for the University of San Francisco employees to submit business-related out-of-pocket expenses and reconcile purchasing card transactions.

Purchasing Card - Applicants: please discuss with your department Business Manager to determine if a Purchasing Card is a viable option for you. If they approve of your access to this feature, have them initiate the Purchasing Card Application form. Once the form is filled out and delivered to Accounting and Business Services, you will be contacted by a member of our staff regarding the upcoming monthly training details.

Out-of-Pocket Reimbursements

A formal in-person training is not required to gain access to the Concur expense tool however, if requested employees may attend the monthly Concur Expense training. For more information regarding the monthly training please contact pcard@usfca.edu

We recommend new users watch a Concur Expense Tutorial. Upon completion please contact pcard@usfca.edu.

All Concur users must abide to USF’s Travel & Entertainment Policy. Effective January 1, 2008, all employees are also required to submit out-of-pocket expenses, purchasing card/declining balance card transactions and cash advance requests through Concur Expense.

Concur Travel

This tool may be utilized for all USF business-related travel, student group travel and/or guest bookings such as incoming applicants or speakers. The university Travel and Entertainment policies are embedded into the system to ensure that the user is selecting the most appropriate and cost effective options. Although this feature is not mandatory for all travel related bookings users may experience perks and seamless expense reporting integration.

For training please contact Tracy Dip.

Concur Invoice

This tool is used to submit non-PO payments requests for vendors, wires, petty cash or non-employee reimbursements. For training, please contact Melissa Melnikoff  to be invited to the online training class on Canvas.

Effective June 1, 2012, all employees are required to submit a request for a non-purchase order payment through Concur Invoice.