Planning Team

The chair provides the leadership for the entire event planning process. As the leader, the chair will motivate team members/event volunteers and act as the spokesperson for the entire group. The chair will orchestrate the overall production and logistical elements of the conference and will be ready to make recommendations and provide advice when needed.

Specific Responsibilities

• Serve as the spokesperson for the conference
• Oversee the event planning process (Theme & keynote speaker selection, develop community/program partnerships, website/marketing content, and develop/implement conference master timeline)
• Oversee conference communications (Pre-conference communications to registrants and community/program partners)
• Compile a list of potential sponsors and collaborative partners within the University of San Francisco community and from the greater San Francisco/Bay Area community
• Provide ongoing motivation to the planning team, ensuring that planning is progressing and enthusiasm is high
• Serve as the keynote liaison during the day of the conference
• Ensure that communication between committee members is active, productive, and positive
• Coordinate and facilitate weekly team meetings and foster an environment that encourages creativity and the development of new ideas
• Meet weekly with the Assistant Director for Leadership Development and/or the Graduate Intern for Leadership Programs

The Programming Chair focuses on the recruitment, selection, and preparation of program presenters. The goal of this role is to ensure conference programming aligns with the theme and focus of the conference and provide robust workshop opportunities for conference attendees. The chair has the opportunity to oversee a sub-committee that assists in the specific duties that are assigned to this role. 
 
Specific Responsibilities

• Assist in developing a conference theme and focus
• Conduct targeted outreach for program proposals from community members, including former presenters
• Host a workshop on how to submit a program proposal 
• Meet with prospective program presenters to assist in program proposal development, as needed
• Compile and distribute program proposal submissions to the Planning Team for review
• Meet with first-time (and returning, if needed) program presenters to share Planning Team feedback and prepare presenters for the conference
• Communicate with presenters prior to the conference and provides pertinent information
• Coordinate presenter gifts/recognition to be given on the day of the conference
• Oversee volunteer program liaison program in coordination with the Hospitality & Volunteer Chair
• Oversee the program assessment process as well as compile and distribute evaluations to program presenters
• Attend scheduled planning team meetings
• Meet with the Assistant Director for Leadership Development and/or the Graduate Intern for Leadership Programs, as needed

The Hospitality & Volunteer Coordinator will oversee the recruitment, selection, and training of conference volunteers in addition to overseeing conference registration & hospitality experience. This role will ensure that a volunteer list is maintained and that all volunteers of the event are properly recognized and thanked for their efforts. The chair has the opportunity to oversee a sub-committee that assists in the specific duties that are assigned to this role. 

Specific Responsibilities

• Assist in developing a conference theme and focus
• Collaborate with the committee to determine the appropriate number of volunteers
• Recruit & train volunteers to meet the needs of the conference planning team’s vision
• Finalize the conference registration timeline with the Conference Chair
• Identify the required information to collect from registrants 
• Construct the online registration process form with the Conference Advisors
• Ensure that volunteers receive proper recognition for their contributions to the conference
• Maintain the master registration & volunteer roster
• Design and print registrant name tags
• Oversee conference-day registration & volunteer check-in/out processes
• Attend all scheduled planning team meetings
• Meet with the Assistant Director for Leadership Development and/or the Graduate Intern for Leadership Programs, as needed

The Marketing & Engagement Chair will oversee all marketing leading up to the conference in addition to planning engagement opportunities during the day of the conference. The chair has the opportunity to oversee a sub-committee that assists in the specific duties that are assigned to this role. The Marketing & Engagement Chair will be the advocate of the attendee experience to the planning team (keeping them at the forefront of decision-making). 

Specific Responsibilities

• Assist in developing a conference theme and focus
• Develop and implement a marketing plan for the program proposal and registration process
• Create conference graphics, advertisements, and promotional materials in collaboration with the Graphics Center
• Collaborate with the SLE Marketing Team to roll out the marketing plan
• Design the conference program booklet/guide
• Maintain the Student Leadership Conference Website & Instagram account
• Plan and lead the opening/closing ceremonies & post-event reception
• Attend all scheduled planning team meetings
• Meet with the Assistant Director for Leadership Development and/or the Graduate Intern for Leadership Programs, as needed