Guidelines for Student Organization Meetings and Events

Thank you for your patience and understanding as we adjust precautions and safety procedures in response to the evolving public health situation. Below are guidelines for student organization meetings and events, based on the expectations and protocols currently in place for the USF community.

Contact Tracing

In order to aid with contact tracing, student organizations should keep a record of attendance at meetings and events. Students should sign in to the event and the organization should retain the sign-in sheet for at least seven days. It is important to report the results of a positive test, either by emailing or by answering the appropriate question in the Positive COVID-19 Case Intake Form. Any reported close contacts will be notified and guided through next steps.


No “mega events” on or off campus (more than 5,000 attendees indoors and 10,000 outdoors) can be planned at this time. USF will not sponsor or host third-party or non-USF related events on campus this semester. Student organizations hosting off-campus events should adhere to USF events policies for fall semester. Food may be allowed at off-campus events as long as all venue guidance is followed.


Food is allowed at indoor events, as announced in a March 28, 2022 message. Previous procedures and policies regarding food service will return and are managed through EMGS. Please contact EMGS directly to coordinate your events:


Student organizations will be able to meet in person when space is available. 

Face Coverings

As of Oct. 19, 2022, face coverings are optional at both indoor and outdoor events for all individuals, regardless of vaccination status.


As a reminder, students are required to be up-to-date with vaccinations. Personal exemptions are no longer accepted. Students who have approved exemptions will have testing expectations.

Visitors and Outside Guests

Visitors and outside guests will not be allowed at student organization meetings and events. Attendance is limited to current USF students and employees.

Additional Recommendations

  • Set a reasonable capacity limit for your event, typically much lower than the max capacity of the space, and provide livestream or virtual access if appropriate.
  • Contact your student organization advisor or Student Leadership and Engagement for help with planning your meetings and events.

Public health guidance may change depending on the course of the virus; we expect adjustments and will continue to communicate any and all updates to our protocols and processes.