Next Steps: First-Year and Transfer Students (Fall 2019)

The steps below will provide you with the information you need to successfully enroll at USF. For students that have already deposited, scroll down to the Deposited Student section.

Newly Admitted Students

1. Set up myUSF Account

The myUSF web portal is USF's online community resource, and provides access to the USF network, your USF email account, and many other services. You must setup your myUSF account in order to complete several of the following Next Steps, including those to Reserve Your Spot, Register for Classes, Apply for Housing, and more. You should set up your account using the username provided on your admission letter. You will be provided an opportunity to set up a password at that time. If you’ve already created your password but are having trouble accessing your account, please click the "Set New/Forgot Password?" link on the myUSF login page.

Questions?
Office of Undergraduate Admission, Lone Mountain, Room 250
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-6612, Fax: (415) 422-2217
Email: appservices@usfca.edu
Web: usfca.edu/admission/welcome

 

2. SUBMIT your Enrollment Deposit

To reserve your spot at USF you must make a non-refundable enrollment deposit of $750.

Pay the enrollment deposit online by credit card:

  • To make your enrollment deposit, start by logging onto the myUSF dashboard using the instruction in your admission letter. Once in myUSF, click on the Make Payment button on the home screen. Click the link for your enrollment deposit and continue through the checkout process.

Pay the admission enrollment deposit by personal check:

  • To pay by check, enclose a check for $750, payable to the University of San Francisco. Please include your Student ID number with your check.

Questions?
Office of Undergraduate Admission, Lone Mountain, Room 250
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-6612, Fax: (415) 422-2217
Email: appservices@usfca.edu
Web: usfca.edu/admission/welcome

 

3. Confirm Financial Aid (U.S. Citizens, Eligible Non-Citizens and Undocumented Students)

U.S. citizens and eligible non-citizens qualify for federal aid, and therefore, can submit a Free Application for Federal Student Aid (FAFSA).

To determine if you are an eligible non-citizen, please visit this link.

After receipt of your FAFSA application (and CSS Profile for first-year freshmen students) and confirmation of your admission, the Financial Aid Office will determine your aid eligibility and send you a paper award letter or an email financial aid notice to your myUSF email account. Beginning March 18, 2019, you may log in to myUSF to accept or decline the loan and/or student work offered to you.

  • Go to your myUSF dashboard:

    Log into myUSF, then click on the Student button in the Self-Service box. Once in Student Self Service, click on the Student tab, and then click on the Financial Aid menu.

  • Accept or decline your aid:

    Click on the Award link, then follow the link to accept or decline your award offers. Your aid cannot be credited towards your charges and you will not receive your aid unless you go online to accept it.

  • Check the status of your aid:

    Go to the Financial Aid Status link. If you have any outstanding requirements, you must complete them before your aid can be confirmed and credited towards your payment obligations. If you completed the CSS Profile, you must upload your financial aid requirements through IDOC.

Deadline: May 5 or within 30 days of receipt of your award notice, whichever is later, but we recommend that you accept as soon as possible after access to myUSF Self-Service is available to assure that the aid will be credited to your tuition and other charges when billing occurs and payment is due.

Undocumented Student Resources:

Task Force to Support Undocumented Students

Questions?
Financial Aid Office, Lone Mountain, Room 251
2800 Turk St, San Francisco, CA 94118
Tel: (415) 422-2020, Fax: (415) 422-6084
Email: financialaid@usfca.edu, Web: myusf.usfca.edu/financial-aid

 

Deposited Students Next Steps

Welcome to the USF community! Please check back in early November for your Next Steps to ensure you have a smooth transition to USF and complete important deadlines required of all new students.

 

Step 1: Send Final Documents to Admission

All students should send any required final documents to USF as soon as they are available.

First-Year Students

  • Final high school transcript
  • Official SAT or ACT scores (if unofficial scores were used for admission purposes)
  • AP or IB exam results (if applicable)
  • Official college transcripts from any college where credit was awarded (if applicable)

All of the above documents must be sent from the high school or the test service directly.

Transfer Students

  • Final high school transcript or copy of diploma
  • AP or IB exam results (if applicable)
  • Updated transcripts for any college work not reflected on the degree evaluation at the time of admission

Official transcripts can be sent electronically by the high school or physical copies can be sent to:

Office of Undergraduate Admission
University of San Francisco
2130 Fulton Street
San Francisco, CA 94117

Missing transfer credit on your degree evaluation? Please submit a Transfer Credit Request and Admission will get back to you within three business days with a response to your request.

Questions?
Office of Undergraduate Admission, Lone Mountain, Room 250
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-6612, Fax: (415) 422-2217
Email: admission@usfca.edu
Web: usfca.edu/admission/welcome

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Step 2: Apply for Housing


Apply for housing in USFrooms:

First year, full-time, undergraduate students interested in living on campus for the Fall 2019 term are encouraged to apply for housing as soon as possible to be eligible first year housing.

  • Start a new application for the Fall 2019 term. The application will be available on March 1st, 2019 for all new students entering Fall 2019 semester. Housing is guaranteed for students who deposit to USF by May 1st, 2019 and apply for housing by May 10th, 2019.
  • Please remember that students who live on campus are not allowed to bring cars to San Francisco. You will receive MUNI passes for public transportation and may enroll in Zipcar program with cars stationed throughout campus.

Questions?
Student Housing and Residential Education, UC Fifth Floor
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-6824, Fax: (415) 422-2480
Email: share@usfca.edu, Web: myusf.usfca.edu/housing

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Step 3: Complete Webtrack Advising

Webtrack Advising is our online class registration process for first-time students. Webtrack will provide you with valuable information on USF's academic policies and procedures, graduation requirements, placement tests, and major requirements. It will also guide you through the online class registration process and, with help from professors, explain which classes to register for. Faculty will review your course selections and meet with you during Orientation week.

  • Watch the Advising Tutorial
    Go to myusf.usfca.edu/webtrack and select your major from the dropdown menus to watch the advising video tutorials. Tutorials will be available beginning Wednesday, May 29th.
  • Complete the Quiz and sign up for a phone advising appointment (June 6th, June 11th or June 13th) or mail correspondence if you are not available by phone
    After watching the Webtrack advising tutorial, you must pass the quiz in order to be cleared for class registration. Go to myusf.usfca.edu/webtrack and click on the Quiz link.
  • Get Ready to Register for Classes
    Registration for classes begins 9 am, Monday, June 3rd. Faculty will discuss your class selections during your scheduled phone appointment or via email. Classes begin Tuesday, August 20th.

 
Deadline: Webtrack opens on Wednesday, May 29th. You should complete the tutorial and quiz before class registration opens on Monday, June 3rd.

Questions?
Center for Academic and Student Achievement, UC Third Floor
2130 Fulton St, San Francisco, CA 94117-1045
Tel: (415) 422-5050, Fax: (415) 422-2133
Email: casa@usfca.edu
Web: myusf.usfca.edu/casa
For log-in or technical difficulties:
Tel: (415) 422-6668, Email: helpdesk@usfca.edu

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Step 4: Register for Classes

New students can begin registering for classes on Monday, June 3rd, once they have watched the advising tutorial and completed the quiz.

  • Decide which classes to take:
    Browse the Schedule of Classes to search for the classes you want to take. You should know which classes your professors have advised you to register for from watching the advising tutorials under Webtrack Advising.
  • If you are a transfer student, your degree evaluation will also help you decide which core and major requirements to take. To view your degree evaluation, log into myUSF, click on the Student tab and click on the Click Here button in the Self-Service area. Once you are in Student Self Service, click on the Student tab, click on Student Records, and then click on Degree Evaluation.
  • Start registering:
    New students can begin registering on Monday, June 3rd. Log into myUSF to begin. For detailed instructions on how to register, refer back to the Webtrack tutorial.

Stay On Track: Remember to register for at least 16 credit hours to Stay-on-Track for graduation.

Deadline: Registration begins on Monday, June 3rd, 2019.

Fall 2019 classes begin on Tuesday, August 20th. The last day to add a class for Fall 2019 is August 26th.

Questions?
Center for Academic and Student Achievement, UC Third Floor
2130 Fulton St, San Francisco, CA 94117-1045
Tel: (415) 422-5050, Fax: (415) 422-2133
Email: casa@usfca.edu
Web: myusf.usfca.edu/casa

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Step 5: Plan for Move In Day and New Student Orientation

New students can begin moving into their on-campus assignments beginning on Saturday, August 17, 2019. More information about your move-in process will be sent via email in early May. New Student Orientation (NSO) will take place Saturday, August 17 - Monday, August 19, with important sessions for students and parents/families. NSO provides an opportunity to get to know the campus, learn about campus resources, and connect with faculty, staff and current students. All new students are required to attend NSO.

Questions?
New Student Programs, University Center 5th Floor
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-5550, Fax: (415) 422-2898
Email: orientation@usfca.edu
Web: myusf.usfca.edu/orientation

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Step 6: Provide Proof of Immunization


Non-Nursing Majors: Due January 15
Nursing Majors: Due August 15 (scroll down)

  • Get immunized:
    Students born on or after January 1, 1957, must submit proof of 2 doses of MMR (Measles, Mumps, Rubella) immunizations, and students 18 years or younger additionally must submit proof of 3 doses of Hepatitis B. If proof of immunization for MMR and/or Hep B is not available, a blood titer showing immunity of each will be accepted.
  • Submit Proof:
    Students must submit their records through the online HPS Immunization form, or by fax at (888) 471-2290. Please note, students who intend to move into USF-operated housing will not be able to until all required immunization records are submitted.
  • Save a copy:
    All students are strongly encouraged to keep the original copy of their immunization records for future reference.

Deadline: August 15 at 5pm
Failure to complete the immunization requirement by the August 15 deadline will result in a $100 late fee and possible registration hold.

Questions?
Health Promotion Services
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-5797
Email: hps@usfca.edu
Web: myusf.usfca.edu/hps

 
Nursing Students Only:
To protect the health of all USF community members and the patients that you serve, USF and our Clinical Partners require students to fulfill certain health requirements. Nursing students are expected to submit their immunization records to the School of Nursing and Health Professions via a Castle Branch account, not Health Promotion Services.

Submit proof:
Please go to the following website for full details on specific requirements for nursing majors, and for instructions on how to create a Castle Branch account; you will also receive an email from the BSN program with instructions on how to set up your Castle Branch account: myusf.usfca.edu/nursing/health-requirements

Save a copy:
All students are strongly encouraged to keep a copy of their immunization records for future reference.

Deadline: August 1 (please note: deadline is earlier than for non-nursing majors)
Failure to complete the immunization requirement by the August 1 deadline will result in a possible registration hold, and can impact move-in if you will be living in university housing.

Questions?
School of Nursing and Health Professions, Cowell Hall
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-6681
Email: sekohut1@usfca.edu
Web: usfca.edu/nursing

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Step 7: Confirm Your Health Insurance

As a condition of enrollment, the University of San Francisco requires students to have a health insurance plan, both to protect against unexpected high medical costs and to provide access to quality care.

Deadline: September 1st at 5pm

If you take not action and do not waive the insurance requirement, you will be automatically enrolled in and charged for the USF-sponsored plan.

Questions?
Health Promotion Services, UC Fifth Floor
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-5797, Fax: (888) 471-2290
Email:
hps@usfca.edu
Web: myusf.usfca.edu/hps

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Step 8: Complete the online Think About It Course (Alcohol and Sexual Violence Education)

Think About It is a required, science-based online alcohol and drugs misuse and sexual violence prevention education course that prepares incoming college students for the unique challenges and responsibilities of college life. USF requires all new first-year and transfer undergraduate students to take Think About It for college. The course is divided into three parts.

Deadline: August 15
Students who do not successfully complete the Think About It course will be fined $100.

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Step 9: Complete Online ID Express to get your Student ID! (One Card)

All USF students are issued a university photo ID card called a USF One Card. As a current USF cardholder, you may use your USF One Card to unlock doors and gain entrance into University buildings and facilities. You will need your One Card to move into your residence hall. You may also use your USF One Card to access your Flexi meal plan account, Dons Dollars debit account, and Student Advantage account. (Please visit the One Card website for more information on other access and entitlement privileges.)

  • Smile for the camera
    Have someone take your picture (or find a favorite one in your collection). Your entire head and shoulders must be visible and you should be facing directly towards the camera. Make sure it’s saved as a JPG or JPEG file.
  • Upload Your Photo
    Log onto the Online ID Express website with your myUSF username and password. Under “Submit ID Photo”, click “Choose File” and find your photograph. Then upload and submit it.
  • Beat the deadline
    We ask that you complete the Online ID Express process by August 10th, 2019 to allow sufficient time for the One Card Office staff to create your account and import your photo into our system.
  • See If You Win
    If you complete Online ID Express by the deadline, you will automatically be entered into a raffle (prize to be determined)

Deadline: August 10th, 2019

Questions?
One Card and Campus Security Systems, Lone Mountain, Room 130
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-7663, Fax: (415) 422-6664
Email: 
onecard@usfca.edu
Web: myusf.usfca.edu/one-card

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Step 10: Pay Your Bill

In preparing for the start of the semester, you should plan how you will pay your semester bill, including tuition, fees, and room and board.

  • Review the Tuition and Fees for the current year:
    Go to usfca.edu/billing-tuition and click the link for the current academic year under Tuition and Fees. Review the charges that you should expect for the semester. Included on this page are tuition charges, room and board, and additional fees.
  • Review the Preliminary Bill in View & Pay:
    In June, you will receive a preliminary bill which will include charges for tuition, health insurance, mandatory fees, and room and board (if applicable). To calculate your anticipated balance, subtract your anticipated financial aid award for fall from the balance due.
  • To access View & Pay, log into myUSF. Click on the View & Pay link in the Quick Links box.
    Go to Student Self Service and click on the financial aid menu to determine if you have outstanding requirements that you must complete. Remember: All financial aid requirements must be completed by June 5th in order for your aid to show as a credit on the July billing statement.
  • Go to View & Pay after you have registered:
    Fall semester charges are applied to your student account in July. Official billing statements will be available online in early July. Pre-registered students will receive an email notification to their usfca.edu email address when the statement is available to view online. Payment is due August 1st.

    To access View & Pay, log into myUSF. Click on the View & Pay link in the Quick Links box. In View & Pay, you can Make Payment or view Current Account Activity from the Your Account window. You can view your statements from the Your Bills window. Remember, you will not receive a paper bill, so you must log into View & Pay to view your account.

    If you applied for and were offered aid but do not see an amount under authorized aid, go to (or return to) Student Self Service and click on the financial aid menu to determine if you have outstanding requirements that you must complete. Please review the steps outline in Confirm Your Financial Aid if you need additional information.
  • Choose your method of payment:
    You may pay your tuition using online e-check, personal checks, international bank wire transfer, or by signing up for the payment plan. Go to the payment methods page for more information.
  • Set up an authorized payer:
    Authorized payers are parents, spouses, employers, etc., who can view bills and make payments online. To set up an authorized payer, go to View & Pay, located in myUSF, then click the Add New link located in the Parents and Authorized Payers window. Authorized payers can go to the authorized payer page for more information.
  • Be aware of semester payment deadlines:
    Fall: August 1
    Intersession: January 2
    Spring: January 2
    Summer: May 1

Students must make payment in full or enroll in a payment plan by the deadlines listed above. Failure to meet the payment deadline will result in cancellation of your course registration. Please go to myusf.usfca.edu/billing-tuition/payment-plan for more information about the payment plan.

If you register for classes after the payment due date for the semester, you must be prepared to pay the balance due at the time of registration, or you must enroll in the payment plan.

Go to myusf.usfca.edu/billing-tuition for complete information about the university's tuition and payment policies.

Deadline: August 1. If you register after August 1, payment is due upon registration.

Questions?
Office of Student Accounts, Lone Mountain, Room 203
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-2571
Email: StudentAccounts@usfca.edu
Web: myusf.usfca.edu/billing-tuition

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Step 11: Learn about Your Rights and Responsibilities

The Family Educational Right and Privacy Act (FERPA) is a federal law that protects the privacy of student education records.

  • Privacy of Records:
    Under federal law, students' records (including grades, GPA, class schedule, tuition and billing records and more) cannot be disclosed to any third party, even parents, without the written authorization of the student (some exceptions apply). To learn more about your FERPA rights, go to the privacy information page.
  • Student Consent to Release Information:
    Students who wish to allow a third-party (parents, siblings, etc.) to view their education records must submit a form authorizing the access. Access can be granted to academic records, tuition and billing records, and/or financial aid records. Go to the student consent page for instructions on how to submit the form.
  • What if I don't submit the Student Consent to Release Information form?
    If you do not authorize your parents to have access to your records, USF will not disclose any information to them. This means that your parents will not be able to call USF to find out information about your financial aid or balance even if they are helping you pay your tuition.
  • The Fogcutter Student Handbook:
    The Fogcutter Student Handbook contains standards of conduct and other important University Policies and Procedures that have been established to guarantee each student's freedom to learn, to protect the fundamental rights of the campus community and to assist the University achieve its objectives as a Catholic, Jesuit University. Every student at USF is responsible for knowing and upholding the behavioral expectations set forth by the Student Conduct Code and University policies. The Handbook also includes information about the resources, programs and services designed to promote students' academic and developmental success. In efforts to reduce our environmental footprint and increase efficiency of communication, this important and invaluable resource is available online only and can be found at usfca.edu/fogcutter. If you need alternative versions of the Fogcutter Student Handbook, please contact the Student Disability Services office ((415) 422-2613, (415) 422-5834 for TDD).
  • Title IX:
    The University of San Francisco is committed to providing an environment free from gender-based discrimination or harassment. As such, USF does not tolerate any kind of gender-based discrimination or harassment, which includes sexual assault, sexual harassment, and gender-based harassment. For more information on our policies, please visit: myusf.usfca.edu/title-ix.

Deadline: You should know your rights and responsibilities before you arrive on campus.
 

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