Cancellation Policy

Housing Contract Cancellation Policy

Students who receive a housing assignment are able to submit a request to cancel their contract after it has been signed. Submission of a request to cancel one’s contract does NOT automatically approve the cancellation request. Your request will be reviewed by our office based on your reason for cancellation.  

PDF Versions of the Contract Cancellation Policy may be found below: 

Cancelling Your Housing Contract Before YOUR Occupancy Start Date*

Students who submit a housing contract cancellation request may be approved if the request is submitted before the Occupancy Start Date AND the student has NOT occupied the assigned bed space.

Cancelling Your Housing Contract On/After YOUR Occupancy Start Date*

On or after the start of the occupancy start date, a housing contract cancellation request may be approved for the criteria below with supporting documentation:

  • Medical reasons- Medical conditions that are necessary for students to live off campus. In order to be approved for a medical exemption, students are required to obtain supporting documentation such as a Doctor’s note explaining the necessity to leave on-campus housing.  Students may also go to the Student Disability Services (SDS) Office should they feel they need to leave on-campus housing due to a disability related situation.

  • Unexpected Financial Change- Students who have drastic AND unexpected financial reduction that occurs between signing the housing contract and the request to cancel.

  • Not Enrolled at USF- Students who are not enrolled at USF within the contract period.

If you do not fall into one of the 3 above listed categories you can still submit a cancellation request to be reviewed but please note that you may not receive approval to cancel your contract at any point during the entire academic year including (a) after the start date of your contract or (b) after you have started to occupy your room space.

CANCELLATION FEE INFORMATION 

Students who submit a housing contract cancellation request after receiving a housing assignment and are approved by Student Housing will be charged a cancellation fee based on the fee structures outlined below. The cancellation fee is in addition to the applicable room prorated based on the nights the student or the belongings of the student occupy the room, meal plan (only the amount not used if applicable will be refunded to the student), and repair/cleaning charges. Please note that students are not eligible for contract releases or partial refunds during the last 4 weeks of the semester for housing rent or meal plans.

The cancellation fee will only be waived if a student is not enrolled at USF for the housing contract period; this criteria includes Leave of Absence, Withdrawal from USF, Study Abroad, and Graduation at the end of a semester. Otherwise, the cancellation fee will apply to each cancellation request that is approved. No other reason will constitute a waiver of the cancellation fee. 

Cancellation Fee Schedule for the 2023-2024 Academic Year

Please note that students who apply and receive housing for the 2023-2024 school year and receive approval to cancel their spring 2024 housing will be assessed based on the schedule below:

Cancellation Date Cancellation Fee Charged
May 5, 2023 - May 31, 2023 $500
June 1, 2023 - June 30, 2023 $750
Starting July 1, 2023 $1,000

Cancellation Fee Schedule for the SPRING 2024 SEMESTER

Please note that students who apply only for the spring 2024 semester will be assessed on a different cancellation fee schedule as listed below:

Cancellation Date Cancellation Fee Charged
*Before December 10, 2023 $250
December 10, 2023 - December 31, 2023 $500
January 1, 2024 to January 16, 2024 $750
Starting January 16, 2024 $1,000

Cancellation Fee Schedule for the 2024-2025 Academic Year

Please note that students who apply and receive housing for the 2024-2025 school year and receive approval to cancel their 2024-2025 housing will be assessed based on the schedule below:

  • Continuing Undergraduate students will be charged the cancellation fee starting May 20th.
  • Graduate and Law students will be charged the cancellation fee beginning a week after assignments are released or June 14th whichever comes first.
  • New incoming freshman and transfer students admitted for fall 2024 will be charged the cancellation fee beginning a week after assignments are released on June 14, 2024.
  • IMPORTANT NOTE: The only exception to the cancellation fee is that any student that chooses not to attend USF will not be charged a cancellation fee.
Cancellation Date Cancellation Fee Charged
May 20, 2024 - May 31, 2024 $250
June 1, 2024 - June 30, 2024 $500
July 1, 2024 - July 30, 2024 $750
Starting August 1, 2024 $1,000