Cancellation Policy

2019-2020 Housing Contract Cancellation Policy

Students who receive a housing assignment are able to submit a request to cancel their contract after it has been signed. Submission of a request to cancel one’s contract does NOT automatically approve the cancellation request. Your request will be reviewed by our office based on your reason for cancellation.  

Please view a PDF version of the 2019-2020 Contract Cancellation Policy here

Cancelling Your Housing Contract Before YOUR Occupancy Start Date*

Students who submit a housing contract cancellation request may be approved if the request is submitted before the Occupancy Start Date AND the student has NOT occupied the assigned bed space.

Cancelling Your Housing Contract On/After YOUR Occupancy Start Date*

On or after the start of the occupancy start date, a housing contract cancellation request may be approved for the criteria below with supporting documentation:

  • Medical reasons- Medical conditions that are necessary for students to live off campus. In order to be approved for a medical exemption, students are required to obtain supporting documentation such as a Doctor’s note explaining the necessity to leave on-campus housing.  Students may also go to the Student Disability Services (SDS) Office should they feel they need to leave on-campus housing due to a disability related situation.

  • Unexpected Financial Change- Students who have drastic AND unexpected financial reduction that occurs between signing the housing contract and the request to cancel.

  • Not Enrolled at USF- Students who are not enrolled at USF within the contract period.

If you do not fall into one of the 3 above listed categories you will not be able to cancel your contract at any point during the entire academic year either (a) after the start date of your contract or (b) after you have started to occupy your room space.

*Occupancy Start Dates for the 2019-2020 Academic Year and Spring 2020 Terms:

  • August 17, 2019 for Academic-year housing contract

  • January 16, 2020 for Spring semester-only housing contract

  • August 10, 2019 for St. Anne, Loyola Village, and Fulton House academic-year housing contract

  • January 1, 2020 for St. Anne, Loyola Village, and Fulton House Spring semester-only housing contract

  • The Occupancy Start Date will be adjusted to the first date the student occupies the assigned bed pace if the approved occupancy date is earlier than the occupancy start date stated in the housing contract.


Students who submit a housing contract cancellation request after receiving a housing assignment and are approved by SHaRE will be charged a cancellation fee based on the fee structures outlined below. The cancellation fee is in addition to the applicable room prorated based on the nights the student or the belongings of the student occupy the room, meal plan (only the amount not used if applicable will be refunded to the student), and repair/cleaning charges. Please note that students are not eligible for contract releases or partial refunds during the last 4 weeks of the semester for housing rent or meal plans.

The cancellation fee will only be waived if a student is not enrolled at USF for the housing contract period; this criteria includes Leave of Absence, Withdrawal from USF, Study Abroad, and Graduation at the end of a semester. Otherwise, the cancellation fee will apply to each cancellation request that is approved. No other reason will constitute a waiver of the cancellation fee. 

Cancellation Fee Schedule for the Full 2019-2020 Academic Year

Cancellation Date Cancellation Fee Charged
Before May 1, 2019 $250
May 1, 2019 - May 31, 2019 $500
June 1, 2019 - June 30, 2019 $750
Starting July 1, 2019 $1,000


Cancellation Fee Schedule for Only the Spring 2020 Term

Please note that students who apply only for the spring 2020 semester will be assessed on a different cancellation fee schedule as listed below:

Cancellation Date Cancellation Fee Charged
Before December 10, 2019 $250
December 10, 2019 to December 31, 2019 $500
January 1, 2020 to January 16, 2020 $750
Starting January 16, 2020 $1,000


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