Cancellation & Substitute

Class Cancellation

Faculty are expected to be present at all scheduled class sessions during the semester. An absence, whether anticipated or unanticipated, should never result in a class being cancelled.  Adjunct faculty should inform the Department Chair and/or Program Coordinator of the need to be absent from class and work out a way for the class to be covered. Class cancellation and/or rescheduling a class should only occur under extreme circumstances.

Substitute Teaching Policy

It is important that all faculty, full-time and adjunct, inform the Department Chair or Program Coordinator of the need for a substitute to teach a class session and the name and contact information for the substitute. The Department Chair or Program Coordinator approves the request and submits the required information to Ramona Valencia for processing compensation to substitutes.

USF Adjunct

If the substitute is a USF adjunct, (whether currently teaching or not) the Department Chair or Program Coordinator must provide name, contact information, date and time of teaching class session to Ramona Valencia. The adjunct instructor will then receive a monthly payment to them as an additional assignment. The compensation is based on the cost of a class session, which is determined by the number of class sessions, the number of hours the class meets, and the number of units. The primary adjunct's pay is prorated based on this information as well.

Non-USF Employee

If the substitute is a non-USF employee, the individual would need to complete a request for honorarium form and a W-9 form. The Department Chair or Program Coordinator as well as appropriate Associate Dean would need to sign and approve. Both forms would then be given to the SOE Budget Manager to process for payment through Accounting. The pay is determined using the same information listed above.