Private Pages and Groups

All pages on myUSF are, by default, viewable without signing in to the site. If you need to have content hidden behind a login, we have two options available: private pages and private groups.

Private Pages

Private pages are the same as any other page on the site, except that they are only visible to specified user groups. These pages are a great way to post content that is strictly for one of our main user groups. The available groups are: students, faculty, and employees. 

You can create a page with any combination of these groups (i.e. faculty and employees), or you can create a page that any logged in user can see (authenticated users).

All myUSF editors are able to create these pages on their own, but if you need assistance setting them up, please email webservices@usfca.atlassian.net.

Private Groups

If your needs require the page to be visible to a smaller subset of users, Web Services can set up a private group for you. Private groups differ from private pages by only allowing a specific list of users to view the page. All users and pages need to be manually added and removed from the group individually. Private groups are much more work than private pages so we do not recommend them unless absolutely necessary. 

Once a private group is created, it is the responsibility of the group and their editors to maintain the access list.

Please email webservices@usfca.atlassian.net if you need a private group created.

Private Group Management

  1. Select "Groups" from your admin bar.
  2. Select your group from the list of options on that page. If you cannot edit the group you need to edit, contact webservices@usfca.atlassian.net for access.
  3. Select "Related Entities"
  4. To add a member to the group:
    1. Select "Relate Existing Entity To Group"
    2. Select "Group Membership"
    3. Type in the USF username of the person whom you'd like to add. When their name pops up below the username field, select it. You will need to do this step or else they will not be properly added to the group.
    4. To make them an administrator (if they also need to add members and add pages to the group), select the "Administrator" box.  
    5. Select Save
  5. To add an existing page to the group:
    1. Select "Relate Existing Entity To Group"
    2. Select "Group Node (Basic Page)"
    3. Type in the title of the page as it appears in the "Title" field of the page.  When the page title pops up below the title field, select it. You will need to do this step or else it will not be properly added to the group.
    4. Select Save
  6. To create a new page private to the group:
    1. Select "Create New Entity In Group"
    2. Select "Group Node (Basic Page)"
    3. Create the basic page as done in the myUSF training

File Privacy

While Web Services can assist with creating private pages and groups, it is important to know that we have no way to make files on myUSF private. If you create a private page and link to a PDF from that page, that PDF will still be visible in myUSF search results. 

If you have files that need to be kept private from the public, we recommend uploading the file to Google Drive and using the privacy permissions there.