USF Bookstore
University Bookstore - Barnes and Noble College (BNC)
University Bookstore Department Purchases
FOP(A) Bookstore Charge Authorization and Revocation Process
- Employees must be pre-authorized by their division Budget Manager to charge purchases to a department cost center (FOP). The Budget Manager is also responsible for revoking University Bookstore charge permissions.
- University Bookstore authorizations follow both Hilltop Shop (HTS) Marketplace and Banner Finance approval workflows.
- Stop amounts or automated budget caps are not supported. FOPs must be submitted without budget limitations. Budget oversight is the responsibility of the HTS Level 1 Budget Manager.
- To authorize or revoke permissions, the HTS Level 1 Budget Manager submits the USF Bookstore College/Department FOP Charge: Employee Authorization or Revoke Permission Form to eprocurement@usfca.edu.
Processing Timeline and Confirmation
- Processing may take up to 10 business days.
- Purchasing & Ancillary Services (PaAS) will review and verify the request, and send confirmation to the Budget Manager, authorized employee(s), and SM8455@bncollege.com.
- The confirmation will specify the effective date for the authorization or revocation.
Additional Guidelines
- University P-cards may not be used for department FOP purchases if a discount is expected, as department discounts do not apply to P-card transactions.
- University Bookstore FOP charges are processed in the Hilltop Shop Marketplace (HTS) as After-the-Fact (ATF) requisitions during the following University financial month-end close or later, depending on the timing of the Barnes & Noble College (BNC) invoice submission and internal processing.
- HTS Level 1 Budget Managers are responsible for ensuring that sufficient funds are available and for approving the requisition without delay. If the assigned FOP has insufficient funds, the Budget Manager should promptly provide an alternate FOP or email confirmation that a budget transfer has been completed.
- May transactions may not qualify for the current fiscal year. Please consult the ABS FYE calendar for applicable deadlines.
- Questions or concerns regarding University Bookstore department purchases should be addressed to eprocurement@usfca.edu.
BNC Adoptions and Insights Portal (AIP) for Textbook and Course Material Selections:
Faculty or the designated college representative can conveniently access the BNC AIP 24/7 through myUSF by following pathway:
myUSF portal » ALL APPS » BNC Adoptions and Insights Portal
Why textbook and course material adoptions should be submitted on time:
- Students awarded scholarships, grants, or financial aid are required to purchase their textbooks, course material, and supplies at the USF Bookstore
- Allows the bookstore time to research the most cost-effective textbook options for students (used, rental, digital, etc.)
- Adoptions received on or before the due date means more titles available for rent (rentals save students up to 80 percent off the new textbook price)
- Submitting adoptions by the due date enables students to receive the most for their books during the buyback period at the end of the current term
AIP Training Videos:
If you have any questions or need additional information, please contact the University Bookstore representatives below:
Store Manager: Justino Gomez
Textbook Manager: Greg Dreikosen
To learn more about BNC and their offerings, please visit the My USF Bookstore page, or click here to Shop Online.
Purchasing and Ancillary Services
2130 Fulton Street
Hayes-Healy Lower Level
San Francisco, CA 94117