Purchasing - Faculty & Staff
Purchasing & Ancillary Services (PaAS) serves as a central resource for University business-related purchases of goods and services. By using strategic and collaborative sourcing methods, supported by tools, training and data analysis, we optimize spend and procurement activities that produce significant cost savings.
Our mission is to conduct business at the highest level of customer service, ethical standards, and provide full transparency to every transaction. We strive to ensure compliance with Federal, State, and local laws and regulations while adhering to University internal control policies/procedures.
Purchases for University business that are within the scope of the Procurement Policy should be initiated and paid through Hilltop Shop, USF’s Source-to-Pay (S2P) system. All University employees can access Hilltop Shop through myUSF.
University Competitive Bidding Requirements
The following competitive bidding thresholds should be followed for all goods and services that fall within the scope of the Procurement Policy. PaAS should be contacted as soon as possible when the need for goods or services is identified and the total cost estimate of goods or services is expected to be greater than $5,000.
|$ Threshold||Bidding Requirements||Bidding Process|
|Up to $5,000||Verbal or written quotes may be obtained||Pricing should be reasonable but there is no requirement to solicit a competitive quote or proposal. Existing vendor contracts should be utilized if the goods/services are available through a Hilltop Shop Showcase Vendor. Contact PaAS if assistance is required.
|$5,000 - $25,000||2 written quotes||Obtain quote/proposal from at least 2 qualified sources. Contact PaAS if assistance is required.|
|$25,000 - $50,000||3 written quotes||Obtain quote/proposal from at least 3 qualified sources. Contact PaAS if assistance is required.|
|Greater than $50,000||Formal Sourcing Event is required||Department develops Statement of Work (SOW) and specifications. Contact PaAS ASAP.|
Programs and Services
PaAS manages the following University programs and services:
- Hilltop Shop (eProcurement)
- Central Stores & Amazon Business Prime Membership
- Self-Service Copy/Print Program (MRC/Xerox)
- Central Receiving
- Printing/Duplicating (Copy Mill)
- Water & Refreshment (Ready Refresh)
- Furniture, Fixture & Equipment (FF&E)
- Sourcing Events (Competitive Bids/Solicitations)
- Contract Management (Total Contract Management)
- Vendor Management
- Banner pReqs
For inquiries and questions, please email firstname.lastname@example.org.
|Hours of Operation:||
Weekly: Monday - Friday
USF Purchasing and Ancillary Services
Hayes-Healy Lower Level
2130 Fulton Street
San Francisco, CA 94117-1080
USF actively seeks strategic sourcing relationships with vendors that can offer the highest possible value at the lowest total cost of ownership to USF. We believe diversity increases competition and adds value to USF’s over all procurement strategies. Therefore, we reach out to small, minority owned and locally owned businesses to allow an opportunity to participate in USF’s procurement activities.