Completing Form I-9

Upon receipt of a job offer, verification of eligibility to work in the United States must be documented by completing the Department of Homeland Security’s Form I-9. Completion of this form applies to all new USF employees, including domestic students and international students who are eligible to work in the United States. To begin the form, you may use the interactive Form I-9 or print the paper Form I-9 and refer to the guidance provided below. For official Form I-9 instructions, see the USCIS I-9 webpage.

Domestic USF Student Employees

  • After receiving a job offer and before beginning work: newly hired USF student employees must visit Student Enrollment Services (Lone Mountain, 2nd floor) to complete Form I-9 with a member of the Student Employment Office. Before your visit, review the list of acceptable documents on page 9. In person, you must present original, unexpired documentation that establishes your identity in order for the Student Employment Office to complete Section 2 and subsequently provide you with a USF Work Clearance form. (See Section 2 below for more information.) It is preferable that you arrive at Student Enrollment Services with Section 1 completed in advance.
  • Section I: Employee Information and Attestation: Use blue or black (preferred) ink only to complete Section I on page 7 of Form I-9. Forms completed in pencil or colors other than blue or black will not be accepted. Fully complete section 1, noting the following:
  • If “Other Names Used” does not apply, write “n/a.” Do not leave this line blank.
  • Provide your permanent home address. If Apt. Number does not apply, write “n/a.”
  • Social Security number is optional. If you choose not to provide your social security number, leave this item blank.
  • Email address is optional. If you choose not to provide an email address, write “n/a.”
  • Phone Number is optional. If you choose not to provide a phone number, write “n/a.”
  • Check the appropriate citizenship box. If you are a native or naturalized US citizen, check the first box. If you are a non-citizen national of the United States (see page 2 of Form I-9 instructions), check the second box. If you are a lawful permanent resident, check the third box and write your Alien Registration Number/USCIS Number on the line provided.
  • Provide your signature and today’s date (the date you are completing the form).
  • The next area of Section I, Preparer and/or Translator Certification, should be completed only if a professional preparer has completed the form for you or someone has translated the form for you. In most cases, this section will be left blank.
  • Section 2: Employer or Authorized Representative Review and Verification: Do not complete any portion of this section. Section 2 must be completed by a member of the USF Student Employment Office, located at Student Enrollment Services (Lone Mountain, 2nd floor.) If you are a student at one of USF's additional locations, contact the Student Employment Office by email or call (415) 422-6770.

    In order for a member of the Student Employment Office to complete Section 2, you must present acceptable documents that establish your identity, in person. Review the list of acceptable documents on page 9 of Form I-9. Only original, unexpired documents (or, in some cases, a certified copy) must be presented in person to a member of the Student Employment Office. This may require your parent or guardian to mail the original documents to you. Refer to page 3 of the Instructions for Form I-9 for additional information.

International USF Student Employees

  • After receiving a job offer and before beginning work: newly hired USF student employees must visit Student Enrollment Services (Lone Mountain, 2nd floor) to complete Form I-9 with a member of the Student Employment Office. Before your visit, review the list of acceptable documents on page 9. In person, you must present original, unexpired documentation that establishes your identity in order for the Student Employment Office to complete Section 2 and subsequently provide you with a USF Work Clearance form. (See Section 2 below for more information.) It is preferable that you arrive at Student Enrollment Services with Section 1 completed in advance.
  • Section I: Employee Information and Attestation: Use blue or black (preferred) ink only to complete Section I on page 7 of Form I-9. Forms completed in pencil or colors other than blue or black will not be accepted. Fully complete section 1, noting the following:
  • Write your full legal name, beginning with your surname.
  • If “Other Names Used” does not apply, write “n/a.” Do not leave this line blank.
  • Provide your permanent or current U.S. address. If Apt. Number does not apply, write “n/a.”
  • Providing your U.S. Social Security Number is optional. If you do not have a Social Security Number, the Student Employment Office will provide you with instructions for obtaining a USF placeholder ID, an ID that will allow you to be added to USF payroll while you obtain a valid U.S. Social Security Number for tax reporting purposes.
  • Email address is optional. If you choose not to provide an email address, write “n/a.”
  • Phone Number is optional. If you choose not to provide a phone number, write “n/a.”
  • Check the appropriate citizenship box. If you are an international student studying under an F-1 or J-1 visa (most common Visa types), check the fourth box, “An alien authorized to work until…” (Note: the definition of “alien” in this context means “foreigner.”)
  • In the line provided for the end date of your authorization to work in the United States, provide the end date on your I-20 (block 5) if you are an F-1 visa student. Provide the expiration date on your DS-2019 (block 3) if you are a J-1 visa student.
  • Provide your Alien Registration Number/USCIS Number OR your Form I-94 Admission Number. If your I-94 Admission Number was provided by U.S. Customs and Border Protection, write your Foreign Passport Number and Country of Issuance in the following two lines.
  • Provide your signature and today’s date (the date you are completing the form).
  • The next area of Section I, Preparer and/or Translator Certification, should be completed only if a professional preparer has completed the form for you or someone has translated the form for you. In most cases, this section will be left blank.
  • Section 2: Employer or Authorized Representative Review and Verification: Do not complete any portion of this section. Section 2 must be completed by a member of the USF Student Employment Office, located at Student Enrollment Services (Lone Mountain, 2nd floor.) If you are a student at one of USF's additional locations, contact the Student Employment Office by email or call (415) 422-6770.

    In order for a member of the Student Employment Office to complete Section 2, you must present acceptable documents that establish your identity, in person. Review the list of acceptable documents on page 9 of Form I-9. Only original, unexpired documents must be presented in person to a member of the Student Employment Office. Most international students will provide the documents listed in Section A, block 5. Refer to page 3 of the Instructions for Form I-9 for additional information.

Commonly Asked I-9 Questions

  • If I completed the I-9 already, do I have to do it again?
  • If you have already filed an I-9 with USF Student Employment Office and have been paid as a USF student employee, then you do not need to complete a new I-9 unless you are a student returning after 3 or more years since your last date of attendance.
  • Yes, if it has been a year or longer since you filed an I-9 with the USF Student Employment Office and you have not been paid as a USF Student Employee, visit Student Enrollment Services to complete and file a new I-9.
  • Yes, if you have only completed an I-9 with Bon Appetit, the USF bookstore, or another off-campus employer, you must file an I-9 with the USF Student Employment Office.
  • What if I don’t know if I’ve completed the I-9 before?
    You may contact the Student Employment office in person, by email or phone OR, if you have obtained a new job and/or need a Work Clearance, you may use the online Work Clearance request form to request a Work Clearance from the Student Employment Office. If the Student Employment Office confirms that you need to complete the I-9, you will be notified.
  • May I complete the form online?
    You may electronically fill in all required fields of page 7 with the exception of the signature line. You must provide your hand-written signature on page 7 and you must submit your form and provide acceptable documents that establish your identity in person. Faxed, scanned or mailed forms as well as photocopies are not acceptable.
  • What if I don’t have original, unexpired documents with me?
  • If your parent or guardian has your original, unexpired documents, ask your parent or guardian to mail your forms to you.
  • If you have a Social Security Number and you need to obtain a new, replacement or corrected Social Security Number card, follow the instructions provided online at the official Social Security Website.
  • My I-9 has a line marked “SID” on the top, left corner of the form. What is the purpose of that line?
    “SID” refers to your USF Student ID Number. Please provide your USF ID number on the line provided.
  • Can I-9s be processed off campus?
    If you are a USF student at the Downtown, Orange County, Pleasanton, Sacramento, San Jose or Santa Rosa location, contact the USF Student Employment Office to learn how you may complete your I-9 for USF student employment.
  • If your question isn’t addressed here, contact Student Employment. A member of the staff will be happy to assist you.