The University of San Francisco's on- and off-campus employment opportunities help students meet the cost of education. While working part-time, students will acquire job skills, develop community connections, and complement academic study with resume-building experience.
Requirements for Student Employment at USF
Full-time enrollment in a degree-granting program
Unless graduating and enrolled in a final semester, undergraduate students must be enrolled in at least 12 units each semester; graduate students must be enrolled in at least 6 units each semester; law students must be enrolled in at least 8 units each semester. Continuing students are not required to be enrolled during the summer semester to work on campus.
New Hire Paperwork
Upon receipt of a job offer, verification of eligibility to work in the United States must be documented by completing Form I-9 at the Student Employment Office (Lone Mountain, room 202/204). Pages 1 and 2 of Form I-9 must be presented along with original, unexpired forms of identification as outlined on page 3, i.e. one document from list A or one document from list B and C. Student Employment cannot accept photocopies or expired forms of identification.
A new offer of employment to a student with USF student employment history will not require the filing of a new I-9. Rather, a Work Clearance is required and may be requested via the online Work Clearance Request form.
Social Security Number
Upon hire, students without a Social Security number on file must supply one to the University for wage reporting to the IRS. This may be completed by bringing one’s Social Security card or receipt along with a change of personal data form to Student Enrollment Services (Lone Mountain, 2nd floor) or Student Employment (LM 202/204). An international student who does not have a Social Security number may refer to the ISSS website for information on applying for a Social Security number.
Complete Financial Aid Requirements
Federal Work-Study (FWS) and Campus Job Opportunity (CJOB) recipients must complete all financial aid requirements in order to begin employment. (These requirements may be found under the “Self-Service” and “Financial Aid” tabs of MyUSF.) For more information about the FWS and CJOB financial aid work awards see 'Types of Student Employment' below.
Obtain a Student Work Clearance
Once a student is offered an on-campus position, the hiring supervisor will request a copy of the student's USF Student Employment Work Clearance. This form indicates to the hiring supervisor that all the work requirements are met (see the Requirements list above) and notifies the supervisor whether the student has a financial aid work award. First-time student employees will receive a Work Clearance upon completing Form I-9 with the Student Employment office. Students who previously filed Form I-9 with Student Employment may request a work-clearance online.
Types of Student Employment
Federal Work-Study (FWS) is a federal financial aid program that helps fund the student employment wages for eligible financial aid applicants, allowing the University to offer an increased number of on-campus positions. FWS is provided to a limited number of federal financial aid applicants with high financial need, as determined by the Financial Aid Office and based on the information provided on the Federal Application for Federal Student Aid (FAFSA). Students with a FWS award receive priority consideration for on-campus employment and also have the opportunity to apply for FWS-only off-campus positions listed on the Student Employment job posting board. A student with a FWS award is not required to seek employment, however, and may choose to decline the award.
Unlike most other types of financial aid, Federal Work-Study funds do not directly pay tuition at the beginning of each semester; rather, FWS is earned through employment and is paid in the form of semi-monthly paychecks as hours are worked and reported throughout the semester. FWS earnings are considered compensation for work and therefore do not need to be repaid. FWS earnings may be reported as need-based on the subsequent year's FAFSA in order to be excluded from the calculation of the Expected Family Contribution (EFC), the number used to determine eligibility for certain federal student aid programs and overall financial need.
Campus Job Opportunity
As with Work-Study, financial aid recipients with a Campus Job Opportunity (CJOB) award receive priority consideration for on-campus employment. However, a student with FWS will have hiring priority over a student with a CJOB award. As with the FWS award, a CJOB award does not directly pay tuition at the beginning of each semester; rather, the award is earned through employment and paid in the form of semi-monthly paychecks as hours are worked and reported throughout the semester. CJOB earnings are considered compensation for work and therefore do not need to be repaid. Finally, CJOB earnings may be reported as need-based on the subsequent year's FAFSA in order to be excluded from the calculation of the Expected Family Contribution (EFC), the number used to determine eligibility for certain federal student aid programs and overall financial need.
Non need-based employment
A financial need-based employment award, Federal Work-Study or Campus Job Opportunity, is not required for USF student employment eligibility. Not all campus positions will be filled by students with an employment award, leaving ample on-campus student employment opportunities available.
Finding a Job / What to Expect
View the Job Board
Available on-campus positions can be found on the Student Employment job board. Most positions will require a resume and cover letter for consideration. Students with Federal Work-Study awards may also apply for off-campus FWS positions. In addition to jobs offered through USF, students may also apply for part-time jobs outside of the university. The USF Career Services website offers employment information for students interested in exploring non-work-study, off-campus employment. (Non-USF, off-campus employment does not require clearance by the Student Employment office).
Domestic students may work up to twenty-five (25) hours per week while classes are in session and up to thirty-five (35) hours per week during winter intersession, spring break and summer session. International student employees may work up to twenty (20) hours per week while classes are in session and thirty-five (35) hours per week during winter intersession, spring break and summer session. All student employees are limited to a maximum of 7.5 hours per day.
Timesheets and Pay
E-Timesheets must be submitted each pay period and must be approved by a student employee’s supervisor, by the timesheet approval date published on the Student Employment payroll calendar. Frequently asked questions about how to submit an e-timesheet are addressed on the E-Timesheets webpage, where a link to a fillable paper timesheet may also be found.
Paychecks are distributed by a pay period’s corresponding pay date to the student employee's designated mailing address or by Direct Deposit. Checks distributed by mail are sent to a student’s ‘mailing’ address. (A ‘mailing’ address may be designated under the “Self-Service” and “Personal Information” tabs of MyUSF.) If a mailing address is not designated, Payroll Services will use the student’s designated ‘permanent residence’. To upgrade one’s pay check distribution process to Direct Deposit, a student must submit a complete Direct Deposit Authorization Agreement form to Payroll Services.
Supervisors are asked to complete a student employee evaluation each academic year. An evaluation helps identify an employee's strengths and set new goals. Because student assignments typically terminate at the end of an academic year (mid-May), a spring semester evaluation provides an opportunity to discuss the possibility of continued employment during the summer or subsequent academic year.
Benefits and Resources
Paid Sick Leave
Student employees working within San Francisco County accrue 1 hour of sick leave for every 30 hours worked, up to 72 hours annually.
San Francisco Health Care Ordinance (HCSO)
When a student employee meets the HCSO eligibility requirements, the University will remit a quarterly contribution into a medical reimbursement account. Student employees with existing employer-provided health coverage, either as an employee of another company or as a dependent of another person (i.e., a parent or spouse/partner), may complete a waiver at the start of each academic year. After submitting the voluntary waiver form, student employees are eligible to receive $125, which will be added to their next payroll processing as taxable income. Student employees covered under the USF-sponsored health insurance plan do not have the option of waiving SF HCSO.
USF provides coverage for work-related injuries and illnesses. Employees have the option to pre-designate a personal physician for treatment.
Additional Information for International Students
F-1 and J-1 visa students who meet the student employment requirements may seek on-campus student employment. However, the J-1 student must first seek permission from ISSS to arrange a student employment position.
Students attending USF while in the United States under a non-student visa (i.e. not F-1 or J-1) may be able to work on campus depending on the specified conditions of the visa. A work authorization card issued by U.S. Citizens and Immigration Services (USCIS) must be presented to Student Employment for work clearance.
International student employees are limited to twenty (20) hours of work per week while classes are in session and thirty-five (35) hours per week during winter intersession, spring break and summer session.
Social Security Number Requirement
Upon hire, students without a Social Security number on file must supply one to the University for wage reporting to the IRS. The international student without a Social Security who has accepted an on campus job offer may apply for a Social Security number following the instructions provided by the Student Employment office. The instructions are provided upon completion of Form I-9. Application instructions and information may also be found on the ISSS website. Within 45 days of beginning employment, an international student must provide a Social Security number to USF Human Resources (Lone Mountain, 3nd floor) to maintain employment eligibility.
Frequently Asked Questions
For a list of frequently asked questions, please see the Student FAQ.