Student Affairs Internship Program

Student affairs internships offer opportunities for USF graduate students to gain invaluable work experience in student affairs and an ability to contribute to the Jesuit mission and goals of the institution.

Internship experiences are 9-10 months in duration and require that students work an average of 18-25 hours/week in an assigned department. Experience can be gained in a variety of settings including student housing, cultural centers, student activities, leadership, orientation, academic support services, student conduct, greek life, and more.

Placement Questions: Contact the program at SAIP@usfca.edu

Internship Placement Timeline

Only students who are admitted into a USF graduate program for the 2020-2021 academic year are eligible to apply for these employment opportunities. 

The placement timeline is as follows:

  • Friday, December 20: Internship Application Available
  • Friday, January 24: Internship Application Due
  • January 28 - February 14: Preliminary Review & Interviews
  • Friday, March 6: Round 2 Interviews at HESA Preview Days
  • Friday, March 20: Internship Offers Made* 

*Upon receiving an offer, students will have three business days to accept their offer.

Application

All positions offered are listed below. Only positions with anticipated openings will be reflected on the application. The 2020-21 internship application is open now.

Compensation

Compensation differs per each opportunity. Please review the chart carefully.

Position Title Institution Host Dept. Time Commitment Wage Annual Salary Housing Other
Coordinator for Student Activities California College of the Arts, SF Office of the Dean of Students 20 hrs/week; exceptions in August and January of 30 hrs/week $17.00 per hour for around 800 hours per year ~$13,600 Single room in shared apartment (subject to change) On campus professional development
Diversity and Inclusion California College of the Arts, SF Office of Student Life 40 weeks x 20 hrs (some weeks will be 30 hours) $15.00 per hour for around 800 hours per year $12,000 Single room in shared apartment On campus professional development
Access and Case Management California College of the Arts, SF/OAK Office of the Dean of Students 20 hrs/week; exceptions in August and January of 30 hrs/week $15.00 per hour for up to 800 hours per year $12,000 N/A On campus professional development
Student Activities and Leadership Dominican University Student Life July 2020 - May 2021 Bi-monthly payments of $590.00 $12,970 Single $350 in Professional Development; Meal Plan
Graduate Assistant for Campus Events & Student Activities Holy Names University Student Development & Engagement 52 weeks x 24 hrs Monthly stipend $18,000

Furnished room with internet and cable provided

Meal plan; On campus professional development
Graduate Assistant for Clubs & Organizations Holy Names University Student Development & Engagement 52 weeks x 24 hrs Monthly stipend $18,000 Furnished room with internet and cable provided Meal plan; On campus professional development
Graduate Assistant for New Student Programs & Leadership Holy Names University Student Development & Engagement 52 weeks x 24 hrs Monthly stipend $18,000 Furnished room with internet and cable provided Meal plan; On campus professional development
Graduate Assistant for Orientation UC Berkeley New Student Services 14-month appointment (July 2020-Sept. 2021); average 15-20 hours/week during academic year and average 25-30 hours/week during summer $22.50/hour

~$15,975

- ~$21,150

N/A Professional Development Funds, including registration, housing, and food for NODA Annual Conference and NODA Region II Conference
Graduate Intern for Campus Activities USF Student Leadership & Engagement 32 weeks x 20 hrs; 6 weeks x 25 hrs $20.00 per hour for approx. 790 hours per year $14,920 N/A $350 in Professional Development
DECO Graduate Intern USF Diversity Outreach & Community Engagement 32 weeks x 20 hrs; 4 weeks x 25 hrs $20.00 per hour for up to 740 hours per year $14,800 N/A $350 in Professional Development
Intercultural Center Graduate Student Coordinator USF Cultural Centers 32 weeks x 20 hrs; 6 weeks x 25 hrs $20.00 per hour for approx. 790 hours per year $14,920 N/A $350 in Professional Development
Graduate Intern for Leadership Programs USF Student Leadership & Engagement 32 weeks x 20 hrs; 6 weeks x 25 hrs $20.00 per hour for approx. 790 hours per year $14,920 N/A $350 in Professional Development
McGrath Institute for Jesuit Catholic Education Intern USF Department of Leadership Studies 45 weeks x 20 hrs $20.00 per hour for approx. 740 hours per year $14,800 N/A $350 in Professional Development
Graduate Intern for New Student & Family Programs USF New Student & Family Programs 32 weeks x 20 hrs; 4 weeks x 25 hrs; 2.8 weeks x 35 hrs $20.00 per hour for up to 838 hours per year $16,520 N/A $350 in Professional Development
Assistant Residence Director USF Student Housing and Residential Education 33 weeks x 25 hrs; 8 weeks x 35 hrs $15.59 per hour for approx. 1105 hours per year $16,575 Single Meal Plan, $350 in Professional Development
Residential Operations Manager USF Student Housing and Residential Education 33 weeks x 25 hrs; 8 weeks x 35 hrs $15.59 per hour for approx. 1105 hours per year $16,575 Single Meal Plan, $350 in Professional Development

Open for 2020-2021

*The site will be continually updated with new placement information until January 16, 2020.  

The California College of the Arts Student Affairs Graduate Internship program prepares students for a wide range of career opportunities in student affairs at the postsecondary level. This program provides students with an opportunity to develop first hand knowledge of the student affairs profession and gain hands on experience in many areas within the Division of Student Affairs at CCA. Furthermore, the CCA Graduate Internship program will afford students the opportunity to analyze the functions of various administrative departments, their relationships to one another and to the institution in order to understand contemporary societal issues and their impact from an institutional perspective. Working with experienced student affairs administrators the Intern will work to improve the quality of life on campus, foster a safe, healthy, and respectful environment, support academic achievement and success, and promote leadership and civic engagement. The Interns also participate in College-wide projects and professional development opportunities and begin developing their professional network.

Position Summary:

Under the supervision of the Assistant Dean of Students for Access and Case Management, this position assists in furthering the mission and focus of the Office of the Dean of Students at CCA. The Graduate Intern for Access and Case Management provides assistance for the oversight and coordination of services for students with disabilities, assist in the management of the Student Health Insurance program, and assists in the support of case management efforts. The primary campus of work will be on the Oakland campus, with flexibility to work on the San Francisco campus as needed.

Responsibilities Include:

  • Assist in providing specialized services to students with physical, psychological, and learning disabilities

  • Participate in the intake process for students requesting accommodations, to help determine eligibility for reasonable accommodations

  • Update online resources and materials regarding disability support services as assigned

  • Serve as an advocate for students with documented disabilities

  • Potential opportunity to supervise work-study students whose duties include

    note taking assistance, mobility assistance, and others as assigned.

  • Support case management efforts around reports from CCA Cares

  • Collaborate on health insurance promotion programming covering topics such as management of your health plan, benefits of health plan, and other related topics as identified.

  • Create and foster a collaborative and creative partnership with other offices within Student Affairs.

  • Assist in the conception, marketing, and implementation of events hosted or co-hosted by the Office of the Dean of Students.

  • Develop assessment methods, research, analyze and use results to improve programs.

  • Meets regularly with the Assistant Dean of Students for Access and Case Management for supervisory meetings.

  • Meets regularly with work study students for training / planning meetings (as necessary).

  • Provide a timely response to all requests from students, staff, supervisors, and other College personnel for information and materials as directed.

Live-in Requirements:

  • No live-in requirement.

ADDITIONAL RESPONSIBILITIES:

Performs other duties as assigned by the Assistant Dean of Students for Access and Case Management.

MINIMUM QUALIFICATIONS:

  • Enrollment in Master's program required; School of Education preferred

  • Strong interest in disability support services

  • Strong interest in case management in higher education setting

  • Interest in student health insurance management

  • Experience in program (e.g., workshops, trainings, events, etc.) development and implementation strongly preferred

  • Experience working with students with disabilities preferred

  • Demonstrated passion and support for all students regardless of race, gender, ethnicity, sexual orientation, ability, nationality and/or language.

  • Ability to balance collaborative and independent work.

  • Ability to handle multiple projects simultaneously with accuracy and thoroughness.

  • Excellent written, oral, and interpersonal communication skills.

  • Knowledge of and sensitivity to the needs and issues of students in the arts/design/architecture fields.

  • Proficiency in using Microsoft Office Suite, particularly Word and Excel and strong general computer skills.

  • Proficiency in using graphic design software, such as Adobe Photoshop, InDesign and Illustrator is strongly preferred.

Time Commitment:

A full year commitment is required. 2n​d​ year term extended based on satisfactory evaluation at the end of the 1st year. August 1st– May 31st (Summer Intern or Practicum opportunities may be available with the Division of Student Affairs)

The California of the Arts Student Affairs Graduate Internship program prepares graduate students for a wide range of career opportunities in student affairs at the postsecondary level. This program provides graduate students with an opportunity to develop first hand knowledge of the student affairs profession and gain hands on experience in many areas within the Division of Student Affairs at CCA. Furthermore, the CCA Graduate Internship program will afford graduate students the opportunity to analyze the functions of various administrative departments, their relationships to one another and to the institution in order to understand contemporary societal issues and their impact from an institutional perspective. Working with experienced student affairs administrators the Graduate Interns will work to improve the quality of life on campus, foster a safe, healthy, and respectful environment, support academic achievement and success, and promote leadership and civic engagement. The Interns also participate in College-wide projects and professional development opportunities and begin developing their professional network.

Position Purpose:

  • To allow a qualified graduate student with significant campus leadership experience to gain added expertise in a variety of Student Affairs areas.
  • To support Student Life staff by leading, coordinating, administering, and supporting programs and services.
  • To enhance the intern’s academic and professional experience by working with various student groups and through leadership development support.

Position Summary: Under the supervision of the Associate Director of Student Life the Coordinator for Student Activities (CSA) assist in the furthering of the mission and focus of the Student Life program at CCA. The CSA will contribute to the short and long term goals of the department and its programs. Working in a variety of areas, the Intern will use their experience to help reach the departmental outcomes of providing programs and services that support students' participation in co-curricular activities. The CSA will reside in one of CCA’s San Francisco based residence halls. The CSA position will have a key area of focus - Health & Wellness - but will collaborate with with other student affairs graduate interns at CCA across other initiatives.

Responsibilities Include:

  • Attend mandatory, regularly scheduled Student Life Intern meetings and trainings.
  • Attend regular one-on-one meetings with supervisor.
  • Devote 20 hours per week to the internship (structure to be determined by supervisor)
  • Participate in collaborative projects with other interns when appropriate
  • Cultivate and maintain good working relationships with staff, faculty and students
  • Assist with New Student Orientation and Commencement
  • Support College policies and guidelines
  • Contribute to the Office Student Life’s curriculum and build new connections with community partners
  • Collect multiple resources for hosting tabling events
  • Promote events by designing posters, managing the shared Student Life Facebook account, and sending mass emails to get Staff and Faculty involved
  • Collaborate with other CCA offices to target various student populations
  • Collect feedback from students, analyzes effectiveness of events and activities, and prepares reports of execution
  • Additional duties as assigned by the Associate Director for Residential Life & Student Life.

Staff Supervision, Training and Selection

  • Supervises Student Life work-study students and manages administrative duties under the direction of the Associate Director for Student Life.
  • Participates in the selection and training processes of Event Assistant work-study students.
  • Participates in the on-going training of Student Affairs professional staff.

Student Activities

  • Assist in the ongoing development and execution of the Chimera Cares initiative focused on well-being and self-care.
  • Plan and facilitate workshops and presentations to students and staff for New Student Orientation, the Campus Activities Board, general student leadership / organizations and advisor trainings.
  • Coordinates, benchmarks, and assesses Oakland and San Francisco based student life events and initiatives including, but not limited to, the “Chimerapalooza” welcome fair, campus-wide lunches, donation drives, workshops, bay area trips, Self Care Week, and Crunch Week. Tasks include ordering supplies, reserving space, event setup and breakdown, etc.
  • Participate in and help facilitate student leadership trainings
  • Work with staff to develop co-curricular events and services.
  • Lead the promotion of student life events through the use of social media channels, print material, and other forms of appropriate communication to the campus community.
  • Encourage and support students, student organizations, departments, and academic programs, on events that benefit the student community and align with the college’s mission.
  • Support key departmental signature programs such as New Student Orientation, Holiday Lunch, Spring Picnic, Art and Craft Fairs, and Commencement.
  • Assist in the coordination of the Excellence in Student Leadership Awards.
  • Perform other similar and related duties as assigned.
  • Bring creative ideas and energy to the position.

Residential Life

The Coordinator will be required to live in their assigned residence hall for the duration of their contracted employment.

Administration

Meets regularly with the Associate Director for Residential & Student Life for supervisory meetings. Meets regularly with work study students for training / planning meetings

Minimum Qualifications:

  • Enrollment in a master’s level program required; School of Education preferred
  • Demonstrated passion and support for all students regardless of race, gender, ethnicity, sexual orientation, ability, nationality and/or language.
  • Experience in student leadership, event planning and working with student organizations highly desired
  • Demonstrated supervisory skills and experience strongly recommended and preferred.
  • Ability to balance collaborative and independent work.
  • Excellent written, oral, social media-based and interpersonal communication skills.
  • Sensitivity to the needs and issues of students in the arts / design/ architecture fields preferred.
  • Proficiency in using Microsoft Office Suite, particularly Word and Excel and strong general computer skills.
  • Ability to transport or access transportation for job requirements on each campus.

Note: This is a 10-month position, which requires some evening and weekend responsibilities.

Time Commitment:

A full academic year commitment is required. The term of employment is August 1 - May 31. A second year term will extended based on satisfactory evaluation at the end of the first year. (Summer Intern or Practicum opportunities may be available with the Division of Student Affairs)

SUMMARY OF POSITION

Reporting to the Assistant Director of Student Engagement, the Coordinator's position will have a strong focus on developing and assisting student organizations, including direct work with the members, officer teams, and faculty/staff advisors. This position is a ten-month live-in internship within the Division of Student Life requiring 20 hours per week (additional hours will be required in the weeks preceding and following semester start/finish dates). As live-in internship, the Student Organizations & Leadership Coordinator will also be required to participate in campus-wide duty coverage within the Department of Residence Life. Additionally, the Coordinator will work with the professional staff in the Office of Student Engagement to support and deliver campus-wide programming efforts, the student leadership trainings, and departmental/divisional initiatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Student Organizations Coordinator

  • Oversee all student organizations, including new organizations, and the annual registration process.
  • Support the officer teams as needed, including development of officer training, maintaining updated Student Organization guide, and workshops on topics relevant to the student organizations.
  • Assist the Faculty/Staff advisors, including advisor training and the RSO Advisor Guide.
  • Advise the Finance Committee, responsible for the Funding Request process.
  • Coordinate bi-annual Involvement Fair.
  • Meet regularly with student leaders in support of event planning and management efforts, budget management, meeting facilitation, and conflict resolution.
  • Update and maintain information on website.
  • Assist in executing the Leadership Awards Ceremony in the spring semester.

Residence Life On-Call Professional Staff

  • Serve in campus wide as pro-staff on-call duty coverage.
  • Participate in the Residence Life training program to understand campus policies and procedures.
  • Provide support to the Resident Advisor staff and enforce policies and protocols.

Departmental & Divisional Responsibilities

  • Actively participate in Divisional and Departmental team meetings.
  • Participate in departmental/divisional training and developmental opportunities.
  • Collaborate with other departments within Student Life and special University events such as; Shield Day, Family Weekend, and Commencement, etc.
  • Maintain office hours to facilitate student contact.
  • Other duties as assigned.

SUPERVISION & MENTORING RECEIVED

The Student Organizations & Leadership Coordinator reports to and is supervised by the Assistant Director of Student Engagement. There is an expectation that the Student Organizations & Leadership Coordinator will communicate regularly with their supervisor and will meet as needed to discuss department-specific issues. In addition, the SOLC will work closely with the Director of Student Activities & Engagement and members of the Student Life Staff; the SOLC may be asked to partner with staff colleagues on other duties and assignments as needed.

REQUIRED QUALIFICATIONS

To be a successful Intern, an individual must be able to perform each essential task and responsibility. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

  • Bachelor's degree from accredited institution
  • Must be concurrently enrolled in a graduate degree program in Higher Education or similar field of study
  • Experience in planning/organizing student activities and events, and in working with student groups or leadership programs
  • 1 year of residence life and/or transferable student affairs experience preferred.

Holy Names University is a small, private liberal arts institution founded on the Catholic tradition, and ranked among the most diverse universities in the U.S. HNU is nestled in the hills of Oakland, CA and is easily accessible by bus and BART.

The Department of Student Development & Engagement is committed to: meeting students “where they are,” and partnering with them for future growth; modeling empathy and service to foster student development and community interaction; creating a welcoming environment where students are valued and supported to foster generosity and gratitude; and challenging ourselves and others to grow, understand, and appreciate diversity with open minds and intentionality.

Primary responsibilities include advising clubs and organizations, planning and implementing student activities, and assisting with campus-wide events. The Graduate Intern for Campus Events & Student Activities is supervised by the HNU Experience Coordinator.

RESPONSIBILITIES:

ADVISING

  • Provide support and training to student activities student assistants
  • Provide support and training to student leaders by helping members understand their roles, how to access campus resources, and how to plan and implement programs and events
  • Assist with Leadership development and activities as needed; may include leadership workshops, presentations, and trainings, one-one meetings, student group forums, informal and formal events & discussions, student club training & development

PROGRAMMING

  • Take a lead role in developing and implementing weekly evening activities
  • Take a lead role in developing and implementing monthly commuter events and activities
  • Take a lead role in developing and implementing campus wide tradition events
  • Encourage student involvement and participation in programming
  • Develop and coordinate student activities, including off-campus trips
  • Collaborate with Campus Partners (i.e. Counseling and Psychological Services, Campus Safety, Center for Social Justice & Civic Engagement, Student Success Center, etc.) on programming relevant to HNU students
  • Take a role in developing and implementing Hawk Days and New Student Orientation
  • Take a role in developing and implementing social events and activities during New Student Orientation and assist with Welcome Week events
  • Assist with other campus-wide programming initiatives as needed

ADMINISTRATIVE DUTIES

  • Attend all departmental staff meetings and trainings
  • Attend all Student Affairs trainings and staff meetings
  • Attend weekly supervision meetings with the Director of New Student Programs, Involvement & Leadership
  • Implement campus wide event marketing efforts
  • Assist with student leader recruitment and selection process
  • Collaboration with other departments as appropriate
  • Participation in professional staff residential housing on-call rotation
  • Other duties as assigned

QUALIFICATIONS:

  • Bachelor’s degree required
  • Prior experience in event planning, advising, and/or residence life preferred
  • Must be an enrolled and registered Graduate Student in order to apply for this position
  • Organization, time management, basic computer skills

Holy Names University is a small, private liberal arts institution founded on the Catholic tradition, and ranked among the most diverse universities in the U.S. HNU is nestled in the hills of Oakland, CA and is easily accessible by bus and BART.

The Department of Student Development & Engagement is committed to: meeting students “where they are,” and partnering with them for future growth; modeling empathy and service to foster student development and community interaction; creating a welcoming environment where students are valued and supported to foster generosity and gratitude; and challenging ourselves and others to grow, understand, and appreciate diversity with open minds and intentionality.

Primary responsibilities include advising clubs and organizations, planning and implementing student activities, and assisting with campus-wide events. The Graduate Intern for Campus Events & Student Activities is supervised by the HNU Experience Coordinator.

RESPONSIBILITIES:

ADVISING

  • Provide support and training to student clubs and leaders by helping members understand their roles, how to access campus resources, and how to plan and implement programs and events
  • Work in collaboration with club advisors to ensure clubs adhere to University guidelines
  • Assist with Leadership development and activities as needed; may include leadership workshops, presentations, and trainings, one-one meetings, student group forums, informal and formal events & discussions, student club training & development

PROGRAMMING

  • Develop and implement club fair events
  • Encourage student involvement and participation in programming and student clubs and organizations
  • Develop and coordinate student activities, including off-campus trips
  • Collaborate with Campus Partners (i.e. Counseling and Psychological Services, Campus Safety, Center for Social Justice & Civic Engagement, Student Success Center, etc.) on programming relevant to HNU students
  • Take a role in developing and implementing Hawk Days and New Student Orientation
  • Take a role in developing and implementing social events and activities during New Student Orientation and assist with Welcome Week events
  • Assist with other campus-wide programming initiatives as needed

ADMINISTRATIVE DUTIES

  • Attend all departmental staff meetings and trainings
  • Attend all Student Affairs trainings and staff meetings
  • Attend weekly supervision meetings with the Director of New Student Programs, Involvement & Leadership
  • Assist with student leader recruitment and selection process
  • Collaboration with other departments as appropriate
  • Collaboration with other departments as appropriate
  • Other duties as assigned

QUALIFICATIONS:

  • Bachelor’s degree required
  • Prior experience in event planning, advising, and/or residence life preferred
  • Must be an enrolled and registered Graduate Student in order to apply for this position
  • Organization, time management, basic computer skills

Holy Names University is a small, private liberal arts institution founded on the Catholic tradition, and ranked among the most diverse universities in the U.S. HNU is nestled in the hills of Oakland, CA and is easily accessible by bus and BART.

The Department of Student Development & Engagement is committed to: meeting students “where they are,” and partnering with them for future growth; modeling empathy and service to foster student development and community interaction; creating a welcoming environment where students are valued and supported to foster generosity and gratitude; and challenging ourselves and others to grow, understand, and appreciate diversity with open minds and intentionality.

Primary responsibilities include assisting with the planning and implementation of Fall and Spring Orientation programs, the planning and implementing of student leadership development training and activities, and planning and implementing first-year student programming, including administrative support for the Connections Project FYE Program. The Graduate Assistant for New Student Programs & Leadership is supervised by the Assistant Dean for Student Affairs and HNU Experience Coordinator.

RESPONSIBILITIES:

ADVISING

  • Provide support and training to student Peer Mentors in the Connections Project First Year Experience program
  • Provide support and training to Orientation Team student leaders
  • Work in collaboration with faculty and staff to develop effective leadership training and student programming
  • Provide support and training to student leaders by helping members understand their roles, how to access campus resources, and how to plan and implement programs and events
  • Assist with Leadership development and activities as needed; may include leadership workshops, presentations, and trainings, one-one meetings, student group forums, informal and formal events & discussions, student leadership summit, LeaderShape, student leaders retreat, student club training & development, and women’s leadership experience

PROGRAMMING

  • Take a lead role in developing and implementing Hawk Days and New Student Orientation
  • Take a lead role in developing and implementing social events and activities during New Student Orientation and assist with Welcome Week events
  • Take lead role in facilitating Connections Project semester projects including Common Reading Book events
  • Collaborate with Campus Partners (i.e. Counseling and Psychological Services, Housing and Residence Life, Center for Social Justice & Civic Engagement, Career Services, Student Success Center, Campus Safety etc.) on programming relevant to HNU students
  • Encourage student involvement and participation in programming and student clubs and organizations
  • Communicate events and activities to the University community using the Campus Events Calendar, email, flyers, etc.
  • Assist with other campus-wide programming initiatives as needed

ADMINISTRATIVE DUTIES

  • Attend all departmental staff meetings and trainings
  • Attend all Student Affairs trainings and staff meetings
  • Attend weekly supervision meetings with the Director of New Student Programs, Involvement & Leadership
  • Serve on the Orientation Planning Committee and Common Reading selection and book launch
  • Assist with student leader recruitment and selection process
  • Collaboration with other departments as appropriate
  • Participation in professional staff residential housing on-call rotation
  • Other duties as assigned

QUALIFICATIONS:

  • Bachelor’s degree required
  • Prior experience in event planning, advising, orientation, first year experience, and/or residence life preferred
  • Must be an enrolled and registered Graduate Student in order to apply for this position • Organization, time management, basic computer skills

The Graduate Assistant for Orientation at UC Berkeley will provide a practical experience for graduate students enrolled in a student personnel, higher education, or student affairs program to build curriculum for student leader trainings, develop marketing plans for student leader recruitment, and large-scale program development.

JOB DUTIES/RESPONSIBILITIES

We will determine specific responsibilities, projects, and activities that support the New Student Service’s priorities and needs based on the interests and experiences of the graduate assistants.

  • Develop and create curriculum for the Golden Bear Orientation Mentor class.

  • Develop and create curriculum for more than 500 Golden Bear Orientation Leaders.

  • Assist with the planning, organizing, and managing of Golden Bear Orientation Mentor and Leader trainings.

  • Manage and oversee the development of large-scale programming for Golden Bear Orientation.

  • Engage in assessment efforts related to Golden Bear Orientation Leaders and Golden Bear Orientation Mentors experiences.

  • Research best practices for orientation, transition, and persistence and propose ways to improve the program

  • Specific projects will be assigned.

Qualifications:

  • Bachelor’s degree
  • Current enrollment in a graduate program
  • Experience in public speaking and facilitation
  • Past experience in building curriculum for college students
  • Strong written and oral communication and organizational skills
  • Passion for orientation and leadership development
  • Awareness of their own social identities and how to strive for an equitable environment
  • Experience collaborating and planning with a team and with students

Preferred Qualifications:

  • 1st year graduate student

Terms of employment:

  • 14-month appointment
  • Specific date appointment: July 2020 through beginning of September 2021. The start date in July is negotiable based on availability.
  • Must be available to work 15-20 hours during the school year
  • Must be available to work 25-30 hours during the summer
  • Must be available to work some weekends and late nights for student leader trainings
  • These hours will not conflict with graduate program classes
  • Must be available for all of Golden Bear Orientation and student leader trainings

GENERAL SCOPE OF POSITION

The Assistant Residence Director (ARD) is a ten-month live-in graduate internship position. When classes are not in session, the ARD position is full-time (35 hours per week); when classes are in session, the position is part-time (25 hours per week). The ARD works with the supervising Residence Director (RD) on the planning, implementation, and evaluation of a comprehensive community and student development program and assists in the supervision of between 8 and 16 Resident Advisors (RAs). The ARD also is a member of the student life campus on-call duty rotation.

There are opportunities to become involved in Departmental, Divisional and University levels. Such involvement may include serving on committees, working on special projects, and undertaking special assignments. Possible areas of involvement include but are not limited to staff training; student leadership development; academic initiatives; alcohol and other drug (AOD) education; multicultural and social justice education; orientation; and health and wellness.

In weeks when class is in session, it is estimated that the ARD will have 8 hours of work related to implementation of the residential curriculum and supervision of resident advisors; 6 hours of departmental or building administrative work and meetings; 5 hours of interaction and support of the residence hall student government; 3 hours of conduct meetings and follow-up; and 3 hours of student crisis response. The ARD may work up to 10 additional hours/week during the peak times of Fall Training, Winter Training, opening, and closing for a total of up to 35 hours/week.

ACCOUNTABILITY TO UNIVERSITY MISSION, VISION, AND VALUES

As part of the larger staff in Student Life, the ARD collaborates and cooperates across divisions and departments to create a supportive University community that encourages student learning and development in the Jesuit Catholic tradition and commits to:

  • Promoting a common good that includes the needs of all students
  • Engaging differences in a manner that allows students to learn from the diversity of perspectives, experiences, and traditions that exist within the University community
  • Providing experiences that challenge students to develop spiritually, intellectually, emotionally, physically, socially, culturally and morally in order to prepare them to contribute to the University community
  • Drawing out the leadership qualities inherent in every individual, and to providing opportunities for students to apply knowledge and skills
  • Creating an environment that supports a socially responsible way of being together in community
  • Recognizing and celebrating the achievements and contributions of all students

SPECIFIC DUTIES AND RESPONSIBILITIES

Staff Development and Contact

  1. Assist in the recruitment, selection, supervision, and training of paraprofessional Resident Advisors.
  2. Assist Resident Advisors with personal and professional concerns.
  3. Assist in the recruitment and selection of professional staff.
  4. Develop rapport and maintain contacts with members of the Student Housing and Residential Education staff (including Resident Advisors, Community Assistant Desk Staff, other graduate assistant staff, and full-time professional staff).
  5. Maintain office hours to facilitate staff contact.

Student Group Development and Advising

  1. Assist in recruitment of student government members for Residence Hall Council (RHC), Residence Hall Association (RHA), and other student leadership opportunities.
  2. Advise a Residence Hall Council. Advisory responsibilities include attending weekly meetings, facilitating the growth of members through training, meeting with executive council, etc.
  3. Develop rapport and maintain contact with student leaders.

Individual Student Development and Contact

  1. Collaborate with the Residence Director(s), Resident Ministers, and other Student Life staff to implement principles of the residential curriculum that actively foster a sense of community within the residence hall or apartment-style community. Assume a leadership role in teaching departmental values to Resident Advisors, Residence Hall Council, and other residents.
  2. Initiate and support faculty, student, and staff interaction. Work with student staff members to facilitate resident attendance at University programs on campus. Assist with faculty involvement efforts in the residential community.
  3. Educate students about rights and responsibilities through student conduct meetings.
  4. Confront students regarding inappropriate behavior.
  5. Assist students with personal concerns and make appropriate referrals.
  6. Maintain office hours to facilitate student contact.

Physical Facilities, Environment, Safety and Security

  1. Assist in the opening and closing of the residence hall.
  2. Assist with residence hall security through appropriate safety precautions and emergency training for staff.
  3. Communicate facilities problems to facilities management and the Associate Director for Facilities and Operations. Revised January 2020
  4. Assist with health and safety inspections once per semester.
  5. Participate in campus-wide duty coverage among the Assistant Residence Directors.

Other Duties

  1. Maintain liaison relationships with other University departments.
  2. Participate in departmental/divisional development activities as appropriate.
  3. Serve on selected department and University committees.
  4. Other duties as assigned (by the Residence Director, Assistant Director, Senior Director of Student Housing and Residential Education and/or Vice Provost of Student Life or designee).

QUALIFICATIONS

Bachelor's degree required, must be concurrently enrolled in a graduate degree program at the University of San Francisco; 1 year of residence life and/or transferable student affairs experience preferred.

Reporting to the Associate Director, the Graduate Intern will contribute to the short and long term goals of Student Leadership and Engagement (SLE) and its programs. Working in a variety of areas, the Intern will use their experience to help SLE reach the departmental outcomes of providing programs and services that support students' leadership development and promote student engagement in co-curricular activities open to all USF students. Specifically, the Intern will assist with advising the Campus Activities Board, supporting the development of the executive board and implementation of campus-wide events, and assisting with implementation of student event incentive initiatives.

Responsibilities

Assist with advising the Campus Activities Board

  • Advise 7 officers and appointed committee chairs on the development of campus wide activities, including oversight of special event implementation, management, and budgeting processes
  • Participate in selection, training, and evaluation for officers, as well as contribute to their development as leaders
  • Facilitate weekly check-in meetings with officers
  • Attend and provide oversight at all Campus Activities Board events, programs, and meetings

Provide support for the development and implementation of campus-wide events

  • Assist with oversight of special event implementation and management for events sponsored by SLE and/or ASUSF
  • Encourage and support collaboration on events and activities that promote campus history and traditions

Assist with the development and coordination of student event incentive initiatives

  • Coordinate marketing, prizes, and administration of an incentive program
  • Publicize events to increase awareness, participation, and satisfaction
  • Assess and interpret data received from student event tracking
  • Evaluate the impact of initiatives and consolidate recommended improvements

SLE Departmental/Program Support

  • Serve as support for SLE departmental signature programs including Involvement Fairs, Student Leadership Conference, Dons Night Out, and DONAROO
  • Participate in department/division activities including meetings, retreats, events, and staff development
  • Other duties as assigned

Qualifications

Enrollment in Master’s program required; School of Education preferred. Generalist experience in student affairs is preferred in the areas of student organizations, leadership, and event planning. Applicant must have a solid understanding of programming and advising student organizations and strong administrative skills. Self-starter attitude and ability to complete tasks in a timely matter would be ideal traits in a successful candidate. Proficiency with Microsoft Word, Excel, and Powerpoint required.

Time Commitment and Compensation

A full year commitment is required, open to application for a second term if eligible. Intern will work Monday–Friday (some evenings and/or weekends required) at a rate of $20.00 per hour for 20 hours per week during each academic semester (320 hours for fall and 320 hours for spring). In addition, 25 hours per week for 4 weeks prior to the start of fall semester and 25 hours per week for 2 weeks prior to the start of spring semester is required for training and planning purposes. Funding support for professional development or Dons Dollars in the amount of $350 will be provided by the department. Please note all compensation is taxable.

Reporting directly to the Diversity and Community Relations Program Manager, the Graduate Intern will support a range of diversity and inclusion events, activities, initiatives, and committees. The Intern is responsible for promoting the educational and programmatic initiatives of the Office in collaboration with diversity office staff and colleagues across the University, while gaining exposure to the operation of an administrative unit within the Provost’s Office.  

GOALS

  • To gain a deep understanding of diversity and inclusion work in a higher educational setting.
  • To gain practical experience in program development and implementation, policy research, outreach, promotion, communications, and social media management.

RESPONSIBILITIES

  • Serve as the Graduate Student representative on the University Council for Diversity and Inclusion.
  • Manages Office’s Facebook page, twitter account and other social media outlets.
  • Assist in the creation, implementation and functioning of programs hosted or cohosted by the Office.
  • Assist in the conception, marking, and implementation of events hosted or cohosted by the Office.
  • Research best practices and trends in diversity and inclusion in a University setting.
  • Represent the Office at University and community events.
  • Become fully versed in the goals and priorities of the Office.
  • Assist in greeting and hosting visitors to the Office.
  • Assist with researching, developing and maintaining university and community partnerships.
  • Assist with administrative duties of the Office.
  • Assist with developing marketing strategy and promotion for the office’s visibility, programs, and events.
  • Develop assessment methods, gather evidence, analyze and use results to improve programs.
  • Other duties as assigned.

QUALIFICATIONS

  • Enrollment in a Masters program required.
  • Prior experience with diversity and inclusion work is desirable. 
  • Must work well with a wide array of faculty, staff, students and community members while maintaining a high degree of professionalism.
  • The ability to handle multiple projects simultaneously with accuracy and thoroughness.
  • Advanced analysis, computer, organizational and time management skills.
  • Ability to perform work in a confidential manner.
  • Excellent communication skills.

Time Commitment and Compensation:

A full year commitment is required. Must reapply at the end of the 1st year for a 2nd term. Intern will work up to 370 hours per semester at a rate of $20.00 per hour. 25 hours per week for 2 weeks prior to the semester starting, 20 hours per week during the semester, M-F (some evenings and/or weekends required). Funding support for professional development, MUNI pass, or Dons Dollars in the amount of $350 will be provided by the host department. Please note all compensation is taxable.

Under the supervision of an Assistant Director of the Cultural Centers and with support from the Cultural Centers staff, the coordinator is responsible for developing and promoting the educational and programmatic initiatives of the Intercultural Center (IC). While gaining exposure to the operation of this administrative unit within student affairs. Particular focus will include partnership initiatives with the various academic and student affairs areas.

Cultural Centers’ Values

The Cultural Centers bring students together to increase their understanding, and embrace their roles, as members of a diverse community on the local and global levels.

The Gender & Sexuality Center and the Intercultural Center engage in this work through our shared values: Community. Empowerment. Intersectionality. Growth. Solidarity.

GENERAL SCOPE OF RESPONSIBILITIES

During the work experience, the intern will participate in all the center’s operations to gain a comprehensive understanding of the administrative, programmatic, developmental, and strategic aspects of the centers.  The major components of this internship include:

Supervision and administration

  • With support from one of the Assistant Directors of The Cultural Centers and in partnership with The Cultural Centers’ Career Staff, supervise IC interns including mentor, advise, and provide feedback, conduct regular check-in meetings, support program development and implementation.
  • Conduct 360 staff evaluations every semester.
  • Coordinate and conduct IC intern training, including staff meetings and professional development.
  • Understand operations, process and procedures of the Centers including staff meeting coordination, learning budget policies and procedures, becoming familiar with logistics pertinent to on campus program implementation, support web presence through social media resources such as Facebook, Twitter, etc.

Programming development, support and implementation

  • Along with The Cultural Centers’ Career Staff, help develop and implement the programmatic themes, initiatives and other related programs for the year.
  • Develop and implement the End of the Year Graduation Ceremonies.
  • Provide support as needed for the implementation of Cultural Centers programs including but not limited to Fall and Spring Orientation Programs, Admissions presentations and panels.
  • Co-facilitate diversity and social justice educational workshops and training programs as needed for various faculty, staff, student constituents.

Professional growth and development (research, facilitation skills, networking)

  • Shadow the Assistant Directors and/or Director in selected trainings and meetings for the Division of Student Life (e.g., grant writing, publications, admission, leadership team, etc.) and professional development (e.g., CaCCCHE, ACPA/NASPA, etc.).
  • Facilitate social justice discussions with Cultural Centers interns to gain teaching experience.
  • Other duties as assigned.

QUALIFICATIONS:

Please note that each of the internships will focus heavily on supervising the undergraduate interns in the IC, in addition to supporting the general programs and initiatives of both Centers. Therefore the ideal candidate should have some substantive knowledge base and experience that will enable them to provide appropriate leadership.

  • Educational focus on student affairs, higher education, inter/cross/multicultural education, ethnic studies, women’s/gender and sexualities studies, or related field; concurrent enrollment in the HESA Master’s degree program required.
  • Experience in program (e.g., workshops, trainings, events, etc.) development and implementation preferred.
  • Experience working with historically underrepresented and under-served students (students of color, women, and/or LGBTQ students) in a higher education environment is preferred.
  • Ability to handle multiple projects simultaneously with accuracy and thoroughness.
  • Advanced analysis, computer, organization and time management skills.
  • Ability to handle confidential issues appropriately.
  • Excellent communication skills with an emphasis on interpersonal communication.
  • Must be available to fulfill evening and weekend duties.

Time Commitment and Compensation:

A full year commitment is required. Must reapply at the end of the 1st year for a 2nd term. Coordinator will work at a rate of $20.00 per hour for 20 hours per week during each academic semester (320 hours for fall and 320 hours for spring). In addition, 25 hours per week for 4 weeks prior to the start of fall semester and 25 hours per week for 2 weeks prior to the start of spring semester is required for training and planning purposes.  M-F (some evenings and/or weekends required). Funding support for professional development or Dons Dollars in the amount of $350 will be provided by the department. Please note all compensation is taxable.

Reporting to the Assistant Director for Leadership Development, the Graduate Intern will contribute to the short and long-term goals of Student Leadership and Engagement (SLE) and its programs. Working in a variety of areas, the Intern will use their experience to help SLE reach the departmental outcomes of providing programs and services that support students' leadership development and promote student engagement in co-curricular activities open to all USF students. Specifically, the Intern will assist with the development and coordination of the Magis Emerging Leadership Program and support other leadership programs and resources of the department.

Responsibilities

Assist with development and implementation of the Magis Emerging Leadership Program

  • Lead recruitment and selection efforts for Magis Fellows and Magis Mentors
  • Provide guidance and support to the Magis Mentors through trainings, Leadership Team meetings, and one-on-one meetings as needed
  • Assist with curriculum development and program delivery including retreats, weekly cohort meetings, and workshops
  • Develop and distribute the Summer and Winter editions of the Magis Alumni Newsletter, including maintenance of the Magis alumni database
  • Assess desired learning outcomes for Magis Emerging Leadership Program Fellows through formative and summative tools

Provide support for other department leadership programs and resources

  • Assist in the development and facilitation of leadership trainings for student staff and student organizations
  • Co-Advise the Student Leadership Conference Planning Committee by attending weekly meetings, coordinating logistics, and supporting student leadership development
  • Assist with the preparation and delivery of the annual Division of Student Life Student Leadership Awards
  • Research, plan, and facilitate leadership workshops as needed
  • Build leadership resource library, including online resources for SLE
  • SLE Departmental/Program Support
  • Serve as support for SLE departmental signature programs including Involvement Fairs, Student Leadership Conference, Dons Night Out, and DONAROO
  • Participate in department/division activities including meetings, retreats, events, and staff development
  • Other duties as assigned

Qualifications

Enrollment in Master’s program required; School of Education preferred. Generalist experience in student affairs is preferred in the areas of student organizations, leadership, and event planning. Applicant must have a solid understanding of programming and advising student organizations and strong administrative skills. Self-starter attitude and ability to complete tasks in a timely matter would be ideal traits in a successful candidate. Proficiency with Microsoft Word, Excel, and Powerpoint required.

 

Time Commitment and Compensation

A full year commitment is required, open to application for a second term if eligible. Intern will work Monday–Friday (some evenings and/or weekends required) at a rate of $20.00 per hour for 20 hours per week during each academic semester (320 hours for fall and 320 hours for spring). In addition, 25 hours per week for 4 weeks prior to the start of fall semester and 25 hours per week for 2 weeks prior to the start of spring semester is required for training and planning purposes. Funding support for professional development or Dons Dollars in the amount of $350 will be provided by the department. Please note all compensation is taxable.

The Department of Leadership Studies is committed to providing students with knowledge, skills, and tools necessary to become leaders in educational settings and community contexts. We believe in leaders who are motivated to transform themselves, organizations and institutions by developing skills to a) understand and critique systems of power and b) reimagine, create, and lead organizations based on principles of justice, democratic participation, and service. The department is the umbrella organization for 4 programs (HESA, O&L, CEL, TSL & EARCOS). The Department Chair facilitates the work of the department in partnership with the Program Assistant and faculty. The McGrath Institute for Jesuit Catholic Education supports Catholic schools around the world to ensure the social justice mission of Jesuit education.

The Institute works collaboratively with a broad range of programs in the USF School of Education, particularly the degree and certificate programs in Catholic Educational Leadership, to prepare Catholic-school leaders, increase public awareness of Catholic schools’ impact on communities, conduct and disseminate research in Catholic education, strengthen Catholic Schools commitment to a faith that does justice, and explore and develop innovative ways to support transformative Catholic education.

Job responsibilities:

Department of Leadership Studies (DSL)

  • Develop events (social, speakers, etc.) to connect students across DLS to build a community of scholars
  • Coordinate writing events for doctoral students 
  • Engage MA students in supportive ways for their thesis experiences
  • Develop events to connect DLS students with students in other SOE programs
  • Manage the social media presence for DLS programs
  • Provide administrative support for the DLS department and Program Assistant 
  • Create a system to engage students who have taken a leaves of absence to improve retention
  • Focus on outreach for DLS recruitment - specifically for new programs
  • Other duties and activities as assigned and discussed by supervisor

McGrath Institute for Jesuit Catholic Education (MIJCE)

  • Work with the Catholic Education Leadership (CEL) faculty to promote, register, and host students residing on campus for the Summer session CEL program.
  • Arrange accommodations, social events, meals and welcome events for international students
  • Enhance McGrath Institute presence on social media
  • Build connections with CEL alums; create database
  • Attend/travel to national Catholic Education conferences and events when needed
  • Support McGrath Institute Program Assistant with public events (roundtables) held twice a year on campus
  • Create and update visual representation of McGrath Institute work in SOE 

Time Commitment and Compensation:

An 11-month commitment is required and will begin on August 6, 2019 and end on June 30, 2020. Intern can be rehired for second year beginning July 1. Intern will work up to 370 hours per semester at a rate of $20.00 per hour, 20 hours per week during the semester, M-F (some evenings and/or weekends required). Funding support for professional development, MUNI pass, or Dons Dollars in the amount of $350 will be provided by the host department. Please note all compensation is taxable.

Reporting to the Director for New Student & Family Programs, the Graduate Intern will contribute to the short and long-term goals of the department and its programs. Working in a variety of areas, the Intern will use their experience to help shape the delivery of new student & family programs and services in an effort to reach the departmental outcomes supporting students' leadership development and promoting student engagement in co-curricular activities. Specifically, the Intern will assist with the coordination and implementation of New Student & Family Orientation, the advising of the Get Oriented (GO) Team, and the implementation of USF101 and its Peer Mentor Program. 

Get Oriented (GO) Team

GO Team strives to cultivate a community of Orientation Leaders who familiarize new students with USF and provide a successful transition into collegiate life.

New Student & Family Orientation (NSFO)

Fall NSFO is a three-day orientation program that takes place the weekend before Fall semester classes begin at USF. Participants will hear from numerous university administrators, faculty members, and current students about how to thrive as a student and how family members can partner with the University to support their student’s success at USF. Students are presented with the opportunity to participate in several activities that help them connect to other incoming students and the USF campus. Additionally, a one-day Spring NSFO takes place the weekend before Spring classes begin.

Week of Welcome (WOW)

Taking place during the first week of classes, WOW is packed with information about the many programs, services, and academic resources at USF to help make new students transition to college easier.
 

Family Weekend 

Family Weekend is a social event that connects families to the USF co-curricular experience and provides time for them to gauge their student’s success at USF. Signature events include the following: Welcome Reception, Mini Carnival, Deans’ Brunch, and the President’s Luncheon.

USF 101

USF101 is a one-credit course for first-year students to aid in their transition to college. Each course has a peer mentor that collaborates with the instructor and shares their insight and journey as a current student at USF.

 


 

General Responsibilities

Assist in the recruitment, selection, evaluation, and/or training/development of student leaders

  • Assist with the supervision of 40 undergraduate returning and first-time orientation leaders - Get Oriented (GO) Team
  • Oversee the advertising, interviews, selection, evaluation, and training processes
  • Assist with the planning of the GO Team Spring Retreat(s)
  • Organize and schedule guest presenters from University offices and the San Francisco community to present on campus resources and relevant topics for student leaders

Assist in creating and implementing programs to address the needs of students in transition

  • Assist in creating a welcoming and inclusive environment for new students and their family members
  • Oversee logistics of various events including, but not limited, to orientation check-in, student staff placement, and announcements 
  • Work closely with University staff and departments to develop programs to support the transition of new students to the USF community
  • Assist with the development and implementation of office assessments and inventories to appropriately track and monitor program interest and feedback

Assist with supporting the mission and goals of New Student & Family Programs

  • Provide support and assistance for all programs
  • Assist in the implementation and planning of large-scale events including, but not limited to, Dons Fest, Family Reception, Evening Events, Move-in Day, Off-Campus Student Program, Family Weekend, Weeks of Welcome, etc.
  • Assist with publicity and marketing of programs and oversee social media outreach efforts

Assist with the development and implementation of USF 101 

  • Support the development of USF 101 marketing, website, and social media 
  • Aid in the assessment of USF 101, instructors, and Peer Mentors 
  • Co-coordinate resources and support for USF 101 instructors
  • Assist with the development and implementation of USF 101 Peer Mentor program or potentially serve as a peer mentor to first-year students
  • Create and implement elements of USF 101 Peer Mentor training 

Perform other duties as assigned

  • The graduate intern is encouraged to be creative and offer new ideas
  • Serve as a liaison for New Student & Family Programs to other University departments
  • Respond to inquiries from new students and family members regarding new student & family programs (answering phones, responding to emails, etc.)
  • Assist with maintaining and updating Orientation and GO Team website

GENERAL SCOPE OF POSITION

The Residential Operations Manager is a ten-month live-in graduate intern position. When classes are not in session, the intern position is full-time (35 hours per week); when classes are in session, the position is part-time (25 hours per week).  The intern supervises the overall residence hall front desk staff and operation for 2-3 residential communities of between 100-500 students. The intern works with a Central Staff supervisor and two other graduate interns on the planning, implementation, and evaluation of a comprehensive front desk operational and security program.  The intern supervises a student Community Office Manager at each of the desks for which they are responsible and indirectly supervises 40 – 60 Community Assistants. The intern is also a member of an on-call duty rotation to respond to after-hours desk and staffing issues.

The intern is expected to be involved at the Departmental, Divisional, and University levels.  Such involvement may include serving on committees, working on special projects, and undertaking special assignments.  Possible areas of involvement include but are not limited to staff training; staff selection and recruitment, departmental opening/closing processes, student leadership development; academic initiatives; alcohol and other drug (AOD) education; multicultural and social justice education; orientation; and health and wellness.  Each Residential Operations Manager will be assigned a specialization of desk operations to focus.

 

ACCOUNTABILITY TO UNIVERSITY MISSION, VISION, AND VALUES

As part of the larger staff in Student Life, the intern collaborates and cooperates across divisions and departments to create a supportive University community that encourages student learning and development in the Jesuit Catholic tradition and commits to:

  • Promoting a common good that includes the needs of all students
  • Engaging differences in a manner that allows students to learn from the diversity of perspectives, experiences and traditions that exist within the University community
  • Providing experiences that challenge students to develop spiritually, intellectually, emotionally, physically, socially, culturally and morally in order to prepare them to contribute to the University community
  • Drawing out the leadership qualities inherent in every individual, and to providing opportunities for students to apply knowledge and skills
  • Creating an environment that supports a socially responsible way of being together in community
  • Recognizing and celebrating the achievements and contributions of all students

SPECIFIC DUTIES AND RESPONSIBILITIES

Staff Development and Supervision

  1. Supervisor 2-3 Community Office Managers and indirectly supervise 40-60 Community Assistants 
  2. Assist in the recruitment, selection, supervision and training of paraprofessional Community Office Managers and Community Assistants.
  3. Assist Community Desk Staff with personal and professional concerns.
  4. Assist in the recruitment and selection of professional staff.
  5. Develop rapport and maintain contacts with members of the Student Housing and Residential Education staff (including Resident Advisors, Community Desk Staff, other graduate assistant staff, and full-time professional staff).
  6. Maintain office hours to facilitate staff contact.

Individual Student Development and Contact

  1. Collaborate with the SHaRE and Student Life staff to implement principles of community and student development that actively foster a sense of community within the assigned residence halls. Assume a leadership role in teaching those principles to Community Office Managers, Community Assistants and other residents.
  2. Educate students about rights and responsibilities through student conduct meetings.
  3. Confront students regarding inappropriate behavior.
  4. Assist residents with personal concerns and make appropriate referrals.
  5. Maintain office hours to facilitate student contact.

Physical Facilities, Environment, Safety and Security

  1. Coordinate residence hall front desk operations for 3 – 4 assigned buildings. 
  2. Complete tracking and audits of front desk resources and charges.
  3. Assist in the opening and closing of the residence halls.
  4. Assist with residence hall security through appropriate safety precautions and emergency training for staff. 
  5. Support and help manage facilities through communicating, tracking and following up with problems to the Facilities Management Department and larger issues to the Associate Director for Facilities and Operations.
  6. Ensure that desk operations smoothly transition to and from the summer sessions.
  7. Participate in campus-wide duty coverage to ensure appropriate response to desk issues and to ensure continuous staffing of residence hall front desks.

Other Duties

  1. Maintain liaison relationship with other University departments.
  2. Participate in departmental/divisional development activities as appropriate.
  3. Serve on selected department and University committees.
  4. Other duties as assigned (by the Assistant Director for Services Operations, Associate Director for Facilities and Operations, Senior Director of Student Housing and Residential Education and/or Vice Provost of Student Life or designee).

QUALIFICATIONS

One year of residence life and/or transferable student affairs experience preferred. Contract begins July 13, 2020.

 

 Currently Filled

The position supports efforts of Student Affairs to educate the college community about CCA's Sexual Misconduct Policy and promotes awareness of sexual assault, rape, domestic violence, dating violence, and stalking to empower survivors to identify safe options for bystander intervention, help recognize warning signs of abusive behavior, and prevent people from executing harmful acts.

The California of the Arts Student Affairs Graduate Internship program prepares students for a wide range of career opportunities in student affairs at the postsecondary level. This program provides students with an opportunity to develop first hand knowledge of the student affairs profession and gain hands on experience in many areas within the Division of Student Affairs at CCA. Furthermore, the CCA Graduate Internship program will afford students the opportunity to analyze the functions of various administrative departments, their relationships to one another and to the institution in order to understand contemporary societal issues and their impact from an institutional perspective. Working with experienced student affairs administrators the Interns will work to improve the quality of life on campus, foster a safe, healthy, and respectful environment, support academic achievement and success, and promote leadership and civic engagement. The Interns also participate in College-wide projects and professional development opportunities and begin developing their professional network.

Position Summary:
Under the supervision of the Assistant Dean of Students for Diversity & Inclusion, the Coordinator for Diversity & Inclusion (CDI) will develop and implement programs to challenge and support the development and exploration of identity for students. The CDI will also serve as the primary consent educator for students. The Coordinator will act as a resource and advocate for student diversity and inclusion initiatives and trainings to increase multicultural and interpersonal understanding and growth. This position will be residing in the residence halls in San Francisco.

Responsibilities Include:

  • Develop and implement programs to meet the cultural, academic, spiritual and personal development of students in historically marginalized groups.
  • Promote awareness of sexual assault, rape, domestic violence, dating violence, and stalking to empower survivors to identify safe options for bystander intervention, help recognize warning signs of abusive behavior, and prevent people from executing harmful acts
  • Understand and address the unique needs of underrepresented groups within the student body.
  • Support College policies and guidelines, including efforts of Student Affairs to educate the college community about CCA's Sexual Misconduct Policy
  • Assist with planning of all aspects of heritage or awareness months, and other consent and/or multicultural leadership programming, and events.
  • Serve as a resource for training and program development for student focused diversity initiatives and increasing multicultural competence.
  • Prepare interactive presentations about consent with community partners to provide a wide range of perspectives, including a presentation for New Student Orientation, Residential Life programming
  • Provide direction for all students about consent and resources for survivors.
  • Attend mandatory, regularly scheduled Student Affairs Intern meetings and trainings
  • Attend regular one-on-one meetings with supervisor
  • Devote 20 hours per week to the internship (structure to be determined by supervisor)
  • Participate in collaborative projects with other interns when appropriate
  • Cultivate and maintain good working relationships with staff, faculty and students
  • Collaborate with other interns and Student Affairs staff to offer comprehensive programs and initiatives for students
  • Participate in student leadership trainings
  • Administer and implement a wide range of programs, events and extracurricular activities that promote healthy relationships through means of enthusiastic consent, communication and autonomy
  • Coordinates, benchmarks, and assesses Oakland and San Francisco based diversity & inclusion events and initiatives including, but not limited to, workshops, heritage month events and trainings. Tasks include ordering supplies, reserving space, event setup and breakdown, etc.
  • Manages the promotion of events through the use of social media channels, print material, and other forms of appropriate communication to the campus community.

Holy Names University is a small, private liberal arts institution founded on the Catholic tradition, and ranked among the most diverse universities in the U.S. HNU is nestled in the hills of Oakland, CA and is easily accessible by bus and BART.

The Office of Housing & Residence Life is committed to: meeting students “where they are”, and partnering with them for future growth; modeling empathy and service to foster student development and community interaction; creating a welcoming environment where students are valued and supported to foster generosity and gratitude; and challenging ourselves and others to grow, understand, and appreciate diversity with open minds and intentionality.

The Graduate Assistant Hall Director (GAHD) position is a 24-hour per week, live-in commitment within the campus community. Main responsibilities include resident assistant supervision, housing occupancy assistance, and participating in the administrative on-call rotation. The GAHD is supervised by the Assistant Dean for Student Affairs/Director of Housing & Residence Life.

RESPONSIBILITIES:

SUPERVISION

  • Responsible for assisting in selecting, training, supervising, and evaluating of resident assistants with advisement from supervisor and in collaboration with the Director of Housing & Residence Life
  • Directly supervise a staff of 5-7 resident assistants
  • Hold and facilitate a weekly RA staff meeting

PROGRAMMING

  • Assist the Director in developing and coordinating residential programs with advice and assistance from staff, students, and faculty
  • Encourage student involvement and participation in programming, clubs and other student organizations
  • Assist with Housing & Residence Life programming initiatives

ADMINISTRATIVE DUTIES

  • Assist in all aspects of housing operations: opening, closing, room changes, guest housing, health and safety inspections, etc.
  • Attend all departmental staff meetings and trainings
  • Participate in professional development opportunities and professional conferences
  • Attend weekly supervision meetings with the Director of Housing & Residence Life
  • Serve in administrative on-call rotation with Residence Life staff, providing after-hours emergency response to the residential community

DISCIPLINE

  • Consistently enforce University and residence hall regulations through counseling, educational discipline, and effectively following University judicial policy.
  • Participate in training on judicial procedures.
  • When necessary, assist the Director of Housing & Residence Life in adjudicating student conduct cases.

Reporting to the Director for Housing and Residential Life, the Graduate Student Intern will be responsible for providing overnight desk coverage two to three nights per week, assisting in the enforcement and administration of residential policies and meeting with students who violate lower level policies, assisting with the implementation of the SFAI housing program and spend one day in the office assisting the student affairs staff through a collateral assignment. This position will require participation in emergency on-call duty rotations as part of the desk coverage. In addition, further projects or duties may be assigned to help match the selected intern’s professional development goals and the needs of the department. Proposed future collateral areas include Community Transition, Off Campus Living and Relations, and Support Resources.

DUTIES/RESPONSIBILITIES:

Hall Front Desk

  • Serve as the overnight (11:30 pm – 7:30 am) coverage for front desk operations and security two to three days per 
week on a rotating basis to ensure equitable assignments as developed by the team (Sample: Week 1- Mon, Tues, 
Week 2 Wed, Thurs, Week 3 Fri, Sat, Sun). (These hours may shift but this is the current expectation) 
  • Assist in the enforcement and administration of residential policies and procedures. 


Administrative

  • Update and maintain housing administrative protocols and procedures. 

  • Assist in the coordination of emergency, security and front desk protocols and procedures. 

  • Assist with the implementation of the SFAI Housing and Residential Life Program. 

  • Create standard operating procedures for area(s) of focus 
Duty and Emergency Response 

  • Serve as the emergency on-call response when providing overnight desk coverage. 

  •  Report incidents and related concerns to the Housing and Residential Life staff. 


Training and Staff Supervision

  • Participate in, help develop, and facilitate student staff training. 

  • Direct supervision of front desk assistants. 

  • Communicate and meet regularly with the Housing and Residential Life staff. 


Collateral Assignment

  • Focus on additional responsibilities during desk shifts and during one day per week in the SFAI main office. 
(Adjusted schedules are possible, ex. 3pm or 4pm start into the evening) 

  • Work with partners across Student Affairs division and the SFAI campus to focus on collateral assignment. 

  • Current collateral assignments will be assigned in pairs of two interns to each: Community Transition, Off Campus 
Living and Relations, or Support Resources. Other areas may become available as the needs of the department evolve. 


Residential Life works directly within a residence community of approximately 4,100 resident students in 5 distinct communities serving both first year and continuing students.  Residential Coordinators provide additional leadership support within their assigned community or respective program.  Residential Coordinators are considered part of a team of 25 professionals who provide overall leadership, guidance, and support to live-in teams and resident students.

Under the direct supervision of the Area Coordinator, the Residential Coordinator is a live‐in position that assists in the overall design, implementation, and daily administration of the Residential Life program for a specific residential community. The Residential Coordinator oversees the educational and social development within the community, responds to student needs, and is tasked with assisting in the creation of welcoming and responsive community. Within the Residential Coordinator position there are two distinct areas of focus: Residential Education and Residential Services. Please see below for more specifics about each area. 

Residential Education:

This position specifically works with a residential community composed of residence halls or apartment communities. The Residential Coordinator for Residential Education will work with an Area Coordinator to provide oversight and implementation of our academic success, leadership, and education efforts by supervising Resident Assistants, administration of the resident community, serve as a conduct hearing officer, have the potential to advise Hall Government or another residential student organization, have the potential to serve in an after hours crisis rotation, as well as perform other duties as assigned.

The America Reads Graduate Assistant works closely with the staff of Engage San Francisco to oversee undergraduate tutors who provide literacy tutoring to local elementary schools within the San Francisco Unified School District and Western Addition after-school programs. The Graduate Assistant is responsible for overseeing and coordinating an extensive database of tutor information, hiring, training, and supervising America Reads tutors (all undergraduate students), keeping in regular contact with America Reads sites, instructors, observing and coaching tutors and communicating daily with participating tutors.
 

Primary Activities
Responsibilities within this position include but are not limited to:

  • Recruiting, interviewing, and hiring suitable tutors for the program; ensuring each tutor meets requirements and completes all parts of the application process.
  • Organizing an orientation for new and returning tutors at the start of each semester; researching, planning, and facilitating tutor trainings and meetings throughout the semester; collaborating with different offices across campus to create robust trainings and learning opportunities for the America Reads tutors.
  • Serving as a contact person and supervisor for the America Reads tutors and trouble-shooting problems, when necessary.
  • Placing new and returning tutors at America Reads sites.
  • Helping to ensure open communication between sites, tutors, program/training staff, including 1-2 site visits per semester.
  • Organizing timesheets and tutor logs.
  • Creating, overseeing, and/or maintaining the filing system and database for the tutors
  • Providing instructional coaching of tutors through on-site observations, assessment rubrics and one-on-one meetings.
  • Ensuring that mid-term, beginning-of-term, and end-of-term assessment data is analyzed and distributed.
  • Compiling end-of-term report (fall) and end-of-year report (spring).
     

Job description coming soon.

Reporting to the Director for New Student & Family Programs, the Graduate Intern will contribute to the short and long-term goals of the department and its programs. Working in a variety of areas, the Intern will use their experience to help shape the delivery of new student & family programs and services in an effort to reach the departmental outcomes supporting students' leadership development and promoting student engagement in co-curricular activities. Specifically, the Intern will assist with the coordination and implementation of New Student & Family Orientation, the advising of the Get Oriented (GO) Team, and the implementation of USF101 and its Peer Mentor Program. 

Get Oriented (GO) Team

GO Team strives to cultivate a community of Orientation Leaders who familiarize new students with USF and provide a successful transition into collegiate life.

New Student & Family Orientation (NSFO)

Fall NSFO is a three-day orientation program that takes place the weekend before Fall semester classes begin at USF. Participants will hear from numerous university administrators, faculty members, and current students about how to thrive as a student and how family members can partner with the University to support their student’s success at USF. Students are presented with the opportunity to participate in several activities that help them connect to other incoming students and the USF campus. Additionally, a one-day Spring NSFO takes place the weekend before Spring classes begin.

Week of Welcome (WOW)

Taking place during the first week of classes, WOW is packed with information about the many programs, services, and academic resources at USF to help make new students transition to college easier.
 

Family Weekend 

Family Weekend is a social event that connects families to the USF co-curricular experience and provides time for them to gauge their student’s success at USF. Signature events include the following: Welcome Reception, Mini Carnival, Deans’ Brunch, and the President’s Luncheon.

USF 101

USF101 is a one-credit course for first-year students to aid in their transition to college. Each course has a peer mentor that collaborates with the instructor and shares their insight and journey as a current student at USF.

 


 

General Responsibilities

Assist in the recruitment, selection, evaluation, and/or training/development of student leaders

  • Assist with the supervision of 40 undergraduate returning and first-time orientation leaders - Get Oriented (GO) Team
  • Oversee the advertising, interviews, selection, evaluation, and training processes
  • Assist with the planning of the GO Team Spring Retreat(s)
  • Organize and schedule guest presenters from University offices and the San Francisco community to present on campus resources and relevant topics for student leaders

Assist in creating and implementing programs to address the needs of students in transition

  • Assist in creating a welcoming and inclusive environment for new students and their family members
  • Oversee logistics of various events including, but not limited, to orientation check-in, student staff placement, and announcements 
  • Work closely with University staff and departments to develop programs to support the transition of new students to the USF community
  • Assist with the development and implementation of office assessments and inventories to appropriately track and monitor program interest and feedback

Assist with supporting the mission and goals of New Student & Family Programs

  • Provide support and assistance for all programs
  • Assist in the implementation and planning of large-scale events including, but not limited to, Dons Fest, Family Reception, Evening Events, Move-in Day, Off-Campus Student Program, Family Weekend, Weeks of Welcome, etc.
  • Assist with publicity and marketing of programs and oversee social media outreach efforts

Assist with the development and implementation of USF 101 

  • Support the development of USF 101 marketing, website, and social media 
  • Aid in the assessment of USF 101, instructors, and Peer Mentors 
  • Co-coordinate resources and support for USF 101 instructors
  • Assist with the development and implementation of USF 101 Peer Mentor program or potentially serve as a peer mentor to first-year students
  • Create and implement elements of USF 101 Peer Mentor training 

Perform other duties as assigned

  • The graduate intern is encouraged to be creative and offer new ideas
  • Serve as a liaison for New Student & Family Programs to other University departments
  • Respond to inquiries from new students and family members regarding new student & family programs (answering phones, responding to emails, etc.)
  • Assist with maintaining and updating Orientation and GO Team website

 

The Learning Center provides course-specific support in a variety of academic subjects. Peer Tutors are current USF students who have demonstrated academic excellence in their subject and receive on-going training in fostering academic success in others. Peer Tutors are available for 1:1 appointments and small group appointments. While Graduate Interns do not tutor, they play an important role in assisting tutors develop the necessary skills to promote higher-order thinking skills (i.e. Bloom’s Taxonomy) for a deeper understanding of course material and learning strategies.

Primary Activities

Responsibilities within this position include but are not limited to:

  • Supervising and serving as a resource for all Peer Tutors
  • Observing Tutoring appointments and providing performance feedback
  • Assisting with the development and delivery of ongoing trainings and staff meetings in alignment with College Reading and Learning Association (CRLA) guidelines
  • Managing tutor requests by connecting students to the appropriate form of academic support
  • Managing all scheduling processes and serving as the lead point of contact for Peer Tutor scheduling questions/concerns
  • Assisting with designing, organizing, and analyzing new and existing online tutoring environments
  • Managing weekly programmatic email updates that inform staff on upcoming deadlines and pertinent information
  • Working closely with the Learning Center Director to identify and pursue opportunities for tutor recognition and program promotion of services within the campus community
  • Assisting in the preparation and approval processes for all Peer Tutor timesheet submissions
  • Completing other duties as assigned by the Learning Center Director

Reporting to the Associate Director, the Graduate Intern will contribute to the short and long term goals of Student Leadership and Engagement (SLE) and its programs. Working in a variety of areas, the Intern will use their experience to assist in efforts to reach the departmental outcomes supporting students' leadership development and promoting student engagement in co-curricular activities. Specifically, the Intern will assist with the development and coordination of student organization services offered by SLE in conjunction with the Associated Students of the University of San Francisco (ASUSF) and the Associated Graduate Students of the University of San Francisco (AGSUSF).

Responsibilities

Provide general support and advisement for student organizations

  • Conduct outreach to registered student organizations to strengthen organizational capacity including compliance with policies, recruitment and retention, event planning, leadership transition, and access to resources
  • Coordinate the tracking and compliance of selective membership processes for undergraduate student organizations (including fraternities and sororities) and assist with the planning of community-wide programming, including topics of risk management, new member education, and leadership development
  • Coordinate the registration and orientation process for graduate student organizations and provide support with financial processes and other resources
  • Coordinate marketing, review, processing, and budget management for AGSUSF Development Funding, AGSUSF Events Funding, and AGSUSF Conference Funding awards

Provide support for student involvement in Greek Life

  • Assist with compiling and updating Greek membership records and semester reports
  • Advise Greek organizations that need additional assistance such as those facing retention concerns, not meeting membership minimums, etc.
  • Assist with advising the ASUSF Greek Council including the development of training/retreats, planning and execution of activities and programs, budget planning process, and the recruitment, selection, advising, and evaluation of executive officers

SLE Departmental/Program Support

  • Provide support for SLE departmental signature programs including but not limited to Involvement Fairs, Student Leadership Conference, and Student Leadership Awards
  • Participate in department/unit/division activities including meetings, retreats, events, and staff development
  • Other duties as assigned