Student Affairs Internship Program

Student affairs internships offer opportunities for USF graduate students to gain invaluable work experience in student affairs and an ability to contribute to the Jesuit mission and goals of the institution.

Internship experiences are 9-10 months in duration and require that students work an average of 18-25 hours/week in an assigned department. Experience can be gained in a variety of settings including student housing, cultural centers, student activities, leadership, orientation, academic support services, student conduct, greek life, and more.

Placement Questions: Contact the program at SAIP@usfca.edu

Internship Placement Timeline

January 8: SAIP Application Opens

February 5: SAIP Application Closes

February 8-25: Application Review and First Round Interviews

March 5-10: Second Round Interviews

March 15: Notification of Internship Offers

Application

Please click here to complete the application.

Compensation

Available in January 2021.

Available Internships for 2021-2022

Position description from 2020-2021

GENERAL SCOPE OF POSITION
The Assistant Residence Director (ARD) is a ten-month live-in graduate internship position.
When classes are not in session, the ARD position is full-time (35 hours per week); when
classes are in session, the position is part-time (25 hours per week). The ARD works with
the supervising Residence Director (RD) on the planning, implementation, and evaluation of
a comprehensive community and student development program and assists in the
supervision of between 8 and 16 Resident Advisors (RAs). The ARD also is a member of
the student life campus on-call duty rotation.


There are opportunities to become involved in Departmental, Divisional and University
levels. Such involvement may include serving on committees, working on special projects,
and undertaking special assignments. Possible areas of involvement include but are not
limited to staff training; student leadership development; academic initiatives; alcohol and
other drug (AOD) education; multicultural and social justice education; orientation; and
health and wellness.


In weeks when class is in session, it is estimated that the ARD will have 8 hours of work
related to implementation of the residential curriculum and supervision of resident advisors;
6 hours of departmental or building administrative work and meetings; 5 hours of interaction
and support of the residence hall student government; 3 hours of conduct meetings and
follow-up; and 3 hours of student crisis response. The ARD may work up to 10 additional
hours/week during the peak times of Fall Training, Winter Training, opening, and closing for
a total of up to 35 hours/week.


II. ACCOUNTABILITY TO UNIVERSITY MISSION, VISION, AND VALUES
As part of the larger staff in Student Life, the ARD collaborates and cooperates across
divisions and departments to create a supportive University community that encourages
student learning and development in the Jesuit Catholic tradition and commits to:

 

  • Promoting a common good that includes the needs of all students
  • Engaging differences in a manner that allows students to learn from the diversity of perspectives, experiences, and traditions that exist within the University community
  • Providing experiences that challenge students to develop spiritually, intellectually, emotionally, physically, socially, culturally and morally in order to prepare them to contribute to the University community
  • Drawing out the leadership qualities inherent in every individual, and to providing opportunities for students to apply knowledge and skills
  • Creating an environment that supports a socially responsible way of being together in community
  • Recognizing and celebrating the achievements and contributions of all students

III. SPECIFIC DUTIES AND RESPONSIBILITIES
Staff Development and Contact

  • Assist in the recruitment, selection, supervision, and training of paraprofessional
  • Resident Advisors.
  • Assist Resident Advisors with personal and professional concerns.
  • Assist in the recruitment and selection of professional staff.
  • Develop rapport and maintain contacts with members of the Student Housing and Residential Education staff (including Resident Advisors, Community Assistant Desk Staff, other graduate assistant staff, and full-time professional staff).
  • Maintain office hours to facilitate staff contact.

Student Group Development and Advising

  • Assist in recruitment of student government members for Residence Hall Council (RHC), Residence Hall Association (RHA), and other student leadership opportunities.
  • Advise a Residence Hall Council. Advisory responsibilities include attending weekly meetings, facilitating the growth of members through training, meeting with executive council, etc.
  • Develop rapport and maintain contact with student leaders.

Individual Student Development and Contact

  • Collaborate with the Residence Director(s), Resident Ministers, and other Student Life staff to implement principles of the residential curriculum that actively foster a sense of community within the residence hall or apartment-style community. Assume a leadership role in teaching departmental values to Resident Advisors, Residence Hall Council, and other residents.
  • Initiate and support faculty, student, and staff interaction. Work with student staff members to facilitate resident attendance at University programs on campus. Assist with faculty involvement efforts in the residential community.
  • Educate students about rights and responsibilities through student conduct meetings.
  • Confront students regarding inappropriate behavior.
  • Assist students with personal concerns and make appropriate referrals.
  • Maintain office hours to facilitate student contact.


Physical Facilities, Environment, Safety and Security

  • Assist in the opening and closing of the residence hall.
  • Assist with residence hall security through appropriate safety precautions and emergency training for staff.
  • Communicate facilities problems to facilities management and the Associate Director for Facilities and Operations.
  • Assist with health and safety inspections once per semester.
  • Participate in campus-wide duty coverage among the Assistant Residence Directors.

Other Duties

  • Maintain liaison relationships with other University departments.
  • Participate in departmental/divisional development activities as appropriate.
  • Serve on selected department and University committees.
  • Other duties as assigned (by the Residence Director, Assistant Director, Senior Director of Student Housing and Residential Education and/or Vice Provost of Student Life or designee).


IV. SUPERVISION RECEIVED
The Assistant Residence Director reports to and is supervised by a professional full-time
staff Residence Director. Verbal contact is expected on a regular and frequent basis. Written
reports may be expected concerning specific situations. Decisions involving delegated areas
should be communicated to and/or made in consultation with the Residence Director.


V. QUALIFICATIONS
Bachelor's degree required, must be concurrently enrolled in a graduate degree program at
the University of San Francisco; 1 year of residence life and/or transferable student affairs
experience preferred.


VI. COMPENSATION
A full year commitment is required. Must reapply at the end of the 1st year for a 2nd term.
Interns will work at a rate of $15.59 per hour. 35 hours per week for 8 weeks prior to the
semester starting, 25 hours per week during the semester. The intern will also be provided a
furnished single-occupancy suite and meal plan. Funding support for professional
development, MUNI pass, or Dons Dollars in the amount of $350 will be provided by the
host department. Please note all compensation is taxable.


VII. CONTACT/HIRING MANAGER: Assistant Director, Student Housing
and Residential Education

The Gender and Sexuality Center (GSC) is the University of San Francisco’s gender justice and LGBTQ+ resource center that provides students with development opportunities and support. The GSC works closely with the Intercultural Center (IC), the university’s center for students of color and students who are working in solidarity towards social justice at the intersections of race, ethnicity, class, and culture. Both centers belong to the Cultural Centers department within the Division of Student Life’s Student Engagement unit.

Under the supervision of an Assistant Director of the Cultural Centers and with support from the Cultural Centers staff (including the IC’s Graduate Student Coordinator), the coordinator will be responsible for developing and promoting the educational and programmatic initiatives of the GSC. The coordinator will build skills in the operation of the Cultural Centers and deepen their understanding of the LGBTQ Student Services  and Women’s Centers functional areas. The coordinator will also have opportunities to work collaboratively with others in the Division of Student Life as well as academic affairs, including cross-campus committee participation and leadership.

Goals for the GSC Graduate Student Coordinator include but are not limited to:

  • Gain an understanding of the theoretical frameworks, and more generally skills and knowledge that inform the practice of diversity education in student affairs.
  • Gain and/or enhance skills and knowledge of how cultural centers operate and collaborate with various university departments and student organizations to fulfill its mission.
  • Develop and strengthen programming, evaluation, training, management, advising, and supervisory skills.
  • Gain an understanding of the needs of historically underserved students (women, people of color, LGBTQ students, etc.) and efforts that are known to increase retention and persistence. 

PROFESSIONAL COMPETENCIES

Personal and Ethical Foundations: 

Involves the knowledge, skills, and dispositions to develop and maintain integrity in one’s life and work; this includes thoughtful development, critique, and adherence to a holistic and comprehensive standard of ethics and commitment to one’s own wellness and growth. Personal and ethical foundations are aligned because integrity has an internal locus informed by a combination of external ethical guidelines, an internal voice of care, and our own lived experiences. Our personal and ethical foundations grow through a process of curiosity, reflection, and self-authorship.

Organizational and Human Resources

Includes knowledge, skills, and dispositions used in the management of institutional human capital, financial, and physical resources. This competency area recognizes that student affairs professionals bring personal strengths and grow as managers through challenging themselves to build new skills in the selection, supervision, motivation, and formal evaluation of staff; resolution of conflict; management of the politics of organizational discourse; and the effective application of strategies and techniques associated with financial resources, facilities management, fundraising, technology, crisis management, risk management and sustainable resources

Social Justice and Inclusion

While there are many conceptions of social justice and inclusion in various contexts, for the purposes of this competency area, it is defined here as both a process and a goal which includes the knowledge, skills, and dispositions needed to create learning environments that foster equitable participation of all groups while seeking to address and acknowledge issues of oppression, privilege, and power. This competency involves student affairs educators who have a sense of their own agency and social responsibility that includes others, their community, and the larger global context. Student affairs educators may incorporate social justice and inclusion competencies into their practice through seeking to meet the needs of all groups, equitably distributing resources raising social consciousness, and repairing past and current harms on campus communities.

Student Learning and Development

Addresses the concepts and principles of student development and learning theory. This includes the ability to apply theory to improve and inform student affairs and teaching practice.

 

GENERAL SCOPE OF RESPONSIBILITIES

During the work experience, the intern will participate in all the center’s operations to gain a comprehensive understanding of the administrative, programmatic, developmental, and strategic aspects of the centers.  The major components of this internship include:

Supervision and administration

  • With support from one of the Assistant Directors of The Cultural Centers and in partnership with The Cultural Centers’ Career Staff, supervise GSC interns including mentor, advise, and provide feedback, conduct regular check-in meetings, support program development and implementation.
  • Conduct 360 staff evaluations every semester.
  • Collaborate and conduct intern training, including staff meetings and professional development. 
  • Develop the Cultural Centers weekly newsletter in collaboration with the Career Staff of the Cultural Centers.
  • Understand operations, process and procedures of the Centers including staff meeting coordination, learning budget policies and procedures, becoming familiar with logistics pertinent to on campus program implementation, support web presence through social media resources such as Instagram, Twitter, etc.

Programming development, support and implementation

  • Along with The Cultural Centers’ Career Staff, help develop and implement the programmatic themes, initiatives and other related programs for the year.
  • Develop and implement the End of the Year Graduation Ceremonies.
  • Provide support as needed for the implementation of Cultural Centers programs including but not limited to Fall and Spring Orientation Programs, Admissions presentations and panels.
  • Co-facilitate diversity and social justice educational workshops and training programs as needed for various faculty, staff, student constituents.
  • Support with management of Gender Affirming Clothing Closet

Professional growth and development (research, facilitation skills, networking)

  • Shadow the Assistant Directors and/or Director in selected trainings and meetings for the Division of Student Life (e.g., grant writing, publications, admission, leadership team, etc.) and professional development (e.g., CaCCCHE, ACPA/NASPA, etc.).
  • Facilitate social justice discussions with Cultural Centers interns to gain teaching experience.

Other duties as assigned.

QUALIFICATIONS:

Please note that each of the internships will focus heavily on supervising the undergraduate interns, in addition to supporting the general programs and initiatives of both Centers. Therefore the ideal candidate should have some substantive knowledge base and experience that will enable them to provide appropriate leadership.

  • Educational focus on student affairs, higher education, inter/cross/multicultural education, ethnic studies, women’s/gender and sexualities studies, or related field; concurrent enrollment in the HESA Master’s degree program required. 
  • Experience in program (e.g., workshops, trainings, events, etc.) development and implementation preferred. 
  • Experience working with historically underrepresented and under-served students (students of color, women, and/or LGBTQ students) in a higher education environment is preferred. 
  • Ability to handle multiple projects simultaneously with accuracy and thoroughness. 
  • Advanced analysis, computer, organization and time management skills. 
  • Ability to handle confidential issues appropriately. 
  • Excellent communication skills with an emphasis on interpersonal communication.
  • Must be available to fulfill evening and weekend duties.

Time Commitment and Compensation: A full year commitment is required. Must reapply at the end of the 1st year for a 2nd term. Coordinator will work up to 370 hours at a rate of $20.00 per hour for 20 hours per week during each academic semester (320 hours for fall and 320 hours for spring)per semester. In addition, 25 hours per week for 4 weeks prior to the start of fall semester and 25 hours per week for 2 weeks prior to the start of spring semester is required for training and planning purposes. 25 hours per week for 2 weeks prior to the semester starting, 20 hours per week during the semester, M-F (some evenings and/or weekends required).

Hiring Manager: Lionell Daggs III, Assistant Director of the Cultural Centers

About the Intercultural Center and its Graduate Student Coordinator Role

The Intercultural Center (IC) is the University of San Francisco’s center for students of color and students who are working in solidarity towards social justice at the intersections of race, ethnicity, class, and culture. The IC works closely with the Gender and Sexuality Center (GSC), the university’s gender justice and LGBTQ+ resource center that provides students with development opportunities and support. Both centers belong to the Cultural Centers department within the Division of Student Life’s Student Engagement unit.

Under the supervision of an Assistant Director of the Cultural Centers and with support from the Cultural Centers staff (including the GSC’s Graduate Student Coordinator), the coordinator will be responsible for developing and promoting the educational and programmatic initiatives of the IC. The coordinator will build skills in the operation of the Cultural Centers and deepen their understanding of the Multicultural Student Affairs functional area. The coordinator will also have opportunities to work collaboratively with others in the Division of Student Life as well as academic affairs, including cross-campus committee participation and leadership.

Goals for the IC Graduate Student Coordinator include but are not limited to:

  • Gain an understanding of the theoretical frameworks, and more generally skills and knowledge that inform the practice of diversity education in student affairs.
  • Gain and/or enhance skills and knowledge of how cultural centers operate and collaborate with various university departments and student organizations to fulfill its mission.
  • Develop and strengthen programming, evaluation, training, management, advising, and supervisory skills.
  • Gain an understanding of the needs of historically underserved students (women, people of color, LGBTQ students, etc.) and efforts that are known to increase retention and persistence. 

PROFESSIONAL COMPETENCIES

Personal and Ethical Foundations: 

Involves the knowledge, skills, and dispositions to develop and maintain integrity in one’s life and work; this includes thoughtful development, critique, and adherence to a holistic and comprehensive standard of ethics and commitment to one’s own wellness and growth. Personal and ethical foundations are aligned because integrity has an internal locus informed by a combination of external ethical guidelines, an internal voice of care, and our own lived experiences. Our personal and ethical foundations grow through a process of curiosity, reflection, and self-authorship.

Organizational and Human Resources

Includes knowledge, skills, and dispositions used in the management of institutional human capital, financial, and physical resources. This competency area recognizes that student affairs professionals bring personal strengths and grow as managers through challenging themselves to build new skills in the selection, supervision, motivation, and formal evaluation of staff; resolution of conflict; management of the politics of organizational discourse; and the effective application of strategies and techniques associated with financial resources, facilities management, fundraising, technology, crisis management, risk management and sustainable resources

Social Justice and Inclusion

While there are many conceptions of social justice and inclusion in various contexts, for the purposes of this competency area, it is defined here as both a process and a goal which includes the knowledge, skills, and dispositions needed to create learning environments that foster equitable participation of all groups while seeking to address and acknowledge issues of oppression, privilege, and power. This competency involves student affairs educators who have a sense of their own agency and social responsibility that includes others, their community, and the larger global context. Student affairs educators may incorporate social justice and inclusion competencies into their practice through seeking to meet the needs of all groups, equitably distributing resources raising social consciousness, and repairing past and current harms on campus communities.

Student Learning and Development

Addresses the concepts and principles of student development and learning theory. This includes the ability to apply theory to improve and inform student affairs and teaching practice.

 

GENERAL SCOPE OF RESPONSIBILITIES

During the work experience, the intern will participate in all the center’s operations to gain a comprehensive understanding of the administrative, programmatic, developmental, and strategic aspects of the centers.  The major components of this internship include:

Supervision and administration

  • With support from one of the Assistant Directors of The Cultural Centers and in partnership with The Cultural Centers’ Career Staff, supervise IC interns including mentor, advise, and provide feedback, conduct regular check-in meetings, support program development and implementation. 
  • Conduct 360 staff evaluations every semester. 
  • Collaborate and conduct intern training, including staff meetings and professional development. 
  • Develop the Cultural Centers weekly newsletter in collaboration with the Career Staff of the Cultural Centers.
  • Understand operations, process and procedures of the Centers including staff meeting coordination, learning budget policies and procedures, becoming familiar with logistics pertinent to on campus program implementation, support web presence through social media resources such as Instagram, Twitter, etc.

Programming development, support and implementation

  • Along with The Cultural Centers’ Career Staff, help develop and implement the programmatic themes, initiatives and other related programs for the year.
  • Develop and implement the End of the Year Graduation Ceremonies.
  • Provide support as needed for the implementation of Cultural Centers programs including but not limited to Fall and Spring Orientation Programs, Admissions presentations and panels.
  • Co-facilitate diversity and social justice educational workshops and training programs as needed for various faculty, staff, student constituents.

Professional growth and development (research, facilitation skills, networking)

  • Shadow the Assistant Directors and/or Director in selected trainings and meetings for the Division of Student Life (e.g., grant writing, publications, admission, leadership team, etc.) and professional development (e.g., CaCCCHE, ACPA/NASPA, etc.).
  • Facilitate social justice discussions with Cultural Centers interns to gain teaching experience.

Other duties as assigned.

 

QUALIFICATIONS:

Please note that each of the internships will focus heavily on supervising the undergraduate interns, in addition to supporting the general programs and initiatives of both Centers. Therefore the ideal candidate should have some substantive knowledge base and experience that will enable them to provide appropriate leadership.

  • Educational focus on student affairs, higher education, inter/cross/multicultural education, ethnic studies, women’s/gender and sexualities studies, or related field; concurrent enrollment in the HESA Master’s degree program required. 
  • Experience in program (e.g., workshops, trainings, events, etc.) development and implementation preferred. 
  • Experience working with historically underrepresented and under-served students (students of color, women, and/or LGBTQ students) in a higher education environment is preferred. 
  • Ability to handle multiple projects simultaneously with accuracy and thoroughness.
  • Advanced analysis, computer, organization and time management skills. 
  • Ability to handle confidential issues appropriately. 
  • Excellent communication skills with an emphasis on interpersonal communication.
  • Must be available to fulfill evening and weekend duties.

Time Commitment and Compensation: A full year commitment is required. Must reapply at the end of the 1st year for a 2nd term. Coordinator will work up to 370 hours at a rate of $20.00 per hour for 20 hours per week during each academic semester (320 hours for fall and 320 hours for spring)per semester. In addition, 25 hours per week for 4 weeks prior to the start of fall semester and 25 hours per week for 2 weeks prior to the start of spring semester is required for training and planning purposes. 25 hours per week for 2 weeks prior to the semester starting, 20 hours per week during the semester, M-F (some evenings and/or weekends required).

Hiring Manager: Jinni Pradhan, Assistant Director of the Cultural Centers

Reporting directly to the Diversity and Community Relations Program Manager, the Graduate
Intern will support a range of diversity and inclusion events, activities, initiatives, and
committees. The Intern is responsible for promoting the educational and programmatic initiatives
of the Office in collaboration with diversity office staff and colleagues across the University,
while gaining exposure to the operation of an administrative unit within the Provost’s Office.


GOALS

  • To gain a deep understanding of diversity and inclusion work in a higher educational setting.
  • To gain practical experience in program development and implementation, policy research, outreach, promotion, communications, and social media management

RESPONSIBILITIES

  • Serve as the Graduate Student representative on the University Council for Diversity and Inclusion.
  • Manages Office’s Facebook page, twitter account and other social media outlets.
  • Assist in the creation, implementation and functioning of programs hosted or co-hosted by the Office.
  • Assist in the conception, marking, and implementation of events hosted or co-hosted by the Office.
  • Research best practices and trends in diversity and inclusion in a University setting.
  • Represent the Office at University and community events.
  • Become fully versed in the goals and priorities of the Office.
  • Assist in greeting and hosting visitors to the Office.
  • Assist with researching, developing and maintaining university and community partnerships.
  • Assist with administrative duties of the Office.
  • Assist with developing marketing strategy and promotion for the office’s visibility, programs, and events.
  • Develop assessment methods, gather evidence, analyze and use results to improve programs.
  • Other duties as assigned.

QUALIFICATIONS

  • Enrollment in a Masters program required.
  • Prior experience with diversity and inclusion work is desirable.
  • Must work well with a wide array of faculty, staff, students and community members while maintaining a high degree of professionalism.
  • The ability to handle multiple projects simultaneously with accuracy and thoroughness.
  • Advanced analysis, computer, organizational and time management skills.
  • Ability to perform work in a confidential manner.
  • Excellent communication skills.

Time Commitment and Compensation: A full year commitment is required. Must reapply at the
end of the 1st year for a 2nd term. Intern will work up to 370 hours per semester at a rate of
$20.00 per hour. 25 hours per week for 2 weeks prior to the semester starting, 20 hours per week
during the semester, M-F (some evenings and/or weekends required). Funding support for
professional development, MUNI pass, or Dons Dollars in the amount of $350 will be provided
by the host department. Please note all compensation is taxable.

Reporting to the Assistant Director for Leadership Development, the Graduate Intern will contribute to the short and long-term goals of Student Leadership and Engagement (SLE) and its programs. Working in a variety of areas, the Intern will use their experience to help SLE reach the departmental outcomes of providing programs and services that support students' leadership development and promote student engagement in co-curricular activities open to all USF students. Specifically, the Intern will assist with the development and coordination of the Magis Emerging Leadership Program and support other leadership programs and resources of the department.

Responsibilities

Assist with development and implementation of the Magis Emerging Leadership Program

  • Lead recruitment and selection efforts for Magis Fellows and Magis Mentors
  • Provide guidance and support to the Magis Mentors through trainings, Leadership Team meetings, and one-on-one meetings as needed
  • Assist with curriculum development and program delivery including retreats, weekly cohort meetings, and workshops
  • Develop and distribute the Summer and Winter editions of the Magis Alumni Newsletter, including maintenance of the Magis alumni database
  • Assess desired learning outcomes for Magis Emerging Leadership Program Fellows through formative and summative tools

Provide support for other department leadership programs and resources 

  • Assist in the development and facilitation of leadership trainings for student staff and student organizations
  • Co-Advise the Student Leadership Conference Planning Committee by attending weekly meetings, coordinating logistics, and supporting student leadership development
  • Assist with the preparation and delivery of the annual Division of Student Life Student Leadership Awards 
  • Research, plan, and facilitate leadership workshops as needed
  • Build leadership resource library, including online resources for SLE

SLE Departmental/Program Support

  • Serve as support for SLE departmental signature programs including Involvement Fairs, Student Leadership Conference, Dons Night Out, and DONAROO
  • Participate in department/division activities including meetings, retreats, events, and staff development
  • Other duties as assigned

Professional Competencies

Outlined by ACPA/NASPA Professional Competency Areas for Student Affairs Practitioners (2015), the primary competency areas that the graduate intern will develop, include:

Advising and Supporting (A/S)

Providing advising and support to individuals and groups through direction, feedback, critique, referral, and guidance. Through developing advising and supporting strategies that take into account self-knowledge and the needs of others, we play critical roles in advancing the holistic wellness of ourselves, our students, and our colleagues.

Leadership (LEAD)

Leadership involves both the individual role of a leader and the leadership process of individuals working together to envision, plan, an affect change in organizations and respond to broad-based constituencies and issues. This can include working with students, student affairs colleagues, faculty, and community members.

Student Learning and Development (SLD)

Addressing the concepts and principles of student development and learning theory. This includes the ability to apply theory to improve and inform student affairs and teaching practice. 

A complete list of competencies can be found at www.naspa.org or www.myacpa.org.

 

Qualifications

Enrollment in Master’s program required; School of Education preferred. Generalist experience in student affairs is preferred in the areas of student organizations, leadership, and event planning. Applicant must have a solid understanding of programming and advising student organizations and strong administrative skills. Self-starter attitude and ability to complete tasks in a timely matter would be ideal traits in a successful candidate. Proficiency with Microsoft Word, Excel, and Powerpoint required. 

 

Time Commitment and Compensation

A full year commitment is required, open to application for a second term if eligible. Intern will work Monday–Friday (some evenings and/or weekends required) at a rate of $20.00 per hour for 20 hours per week during each academic semester. In addition, 25 hours per week for 3 weeks prior to the start of fall semester, and 6 hours plus one additional week of 25 hours prior to the start of spring semester is required for training and planning purposes.

 

Hiring Manager: Bob Just, Assistant Director for Leadership Development, SLE

Reporting to the Assistant Director for Student Government, the Graduate Intern will contribute to the short and long term goals of Student Leadership and Engagement (SLE) and its programs. Working in a variety of areas, the Intern will use their experience to help SLE reach the departmental outcomes of providing programs and services that support students' leadership development and promote student engagement in co-curricular activities open to all USF students. Specifically, the Intern will assist with advising the undergraduate and graduate student governments and coordinating the student election and appointment processes for undergraduate and graduate student representatives. 
 

Responsibilities

Assist with advising the ASUSF Senate and the Graduate Student Senate (GSS)

  • Attend and provide advisory support at select organization meetings and events
  • Serve as an advisor to the ASUSF Senate Vice President of Advocacy and the GSS Vice President of Mission and their respective committees, providing support and guidance on education, awareness, and advocacy initiatives promoting alignment with the mission of the University and the senate
  • Provide advisory support to Senators particularly for outreach to their constituents and development of initiatives and resolutions
  • Assist with facilitation of training, leadership development, and transition workshops and materials 

Assist with the development and implementation of the student elections

  • Assist with creation and execution of elections events serving the ASUSF Senate, Residence Hall Councils, and the Graduate Student Senate
  • Assist in the development of a marketing plan for increased voter participation
  • Coordinate outreach, communication, and training of elections volunteers
  • Coordinate outreach, communication, and orientation of candidates
  • Assess program outcomes for elections recruitment, events, candidate support, and voter outreach

SLE Departmental/Program Support

  • Serve as support for SLE departmental signature programs including Involvement Fairs, Student Leadership Conference, Dons Night Out, and DONAROO
  • Participate in department/division activities including meetings, retreats, events, and staff development
  • Other duties as assigned

Professional Competencies

Outlined by ACPA/NASPA Professional Competency Areas for Student Affairs Practitioners (2015), the primary competency areas that the graduate intern will develop, include: 

Advising and Supporting (A/S)

Providing advising and support to individuals and groups through direction, feedback, critique, referral, and guidance. Through developing advising and supporting strategies that take into account self-knowledge and the needs of others, we play critical roles in advancing the holistic wellness of ourselves, our students, and our colleagues.

Leadership (LEAD)

Leadership involves both the individual role of a leader and the leadership process of individuals working together to envision, plan, an affect change in organizations and respond to broad-based constituencies and issues. This can include working with students, student affairs colleagues, faculty, and community members.

Student Learning and Development (SLD)

Addressing the concepts and principles of student development and learning theory. This includes the ability to apply theory to improve and inform student affairs and teaching practice. 

A complete list of competencies can be found at www.naspa.org or www.myacpa.org.

 

Qualifications

Enrollment in Master’s program required; School of Education preferred. Generalist experience in student affairs is preferred in the areas of student organizations, leadership, and event planning. Applicant must have a solid understanding of programming and advising student organizations and strong administrative skills. Self-starter attitude and ability to complete tasks in a timely matter would be ideal traits in a successful candidate. Proficiency with Microsoft Word, Excel, and Powerpoint required. 

 

Time Commitment and Compensation

A full year commitment is required, open to application for a second term if eligible. Intern will work Monday–Friday (some evenings and/or weekends required) at a rate of $20.00 per hour for 20 hours per week during each academic semester. In addition, 25 hours per week for 3 weeks prior to the start of fall semester, and 6 hours plus one additional week of 25 hours prior to the start of spring semester is required for training and planning purposes. 

 

Hiring Manager: Nick Heng, Assistant Director for Student Government, SLE

The mission of Student Life is to fully support holistic student development within a social justice framework centered on preparing students to be caring, socially responsible citizens in our global and local community. As a member of the Student Life staff, the Graduate Intern contributes to creating leadership and intercultural competence opportunities to support student learning and development in the Jesuit Catholic tradition. 

Reporting to the Assistant Vice Provost for Student Engagement, the Graduate Intern will contribute to the short and long-term goals of the Student Engagement Unit and its programs. Working in a variety of areas, the Intern will use their experience to help assist three departments, Student Leadership and Engagement, The Cultural Centers, and New Student & Family Programs. Support departmental outcomes of providing programs and services that support students and promote student engagement in co-curricular activities open to all USF students. Specifically, the Intern will assist with the development and coordination of the McGrath Scholars, Senior-Year Recognition Events, Second-Year Experience, and assessment work for the Student Engagement Unit. 

Responsibilities

Parent and Family Engagement Communication and Programming: 

  • Assist with parent/family programs and resources in close coordination with the director of New Student & Family Programs and the Office of Marketing Communications.

Assessment:

  • Ensure the data collection and reporting out as a unit, creating the story with what is learned from the data. Centralize the communication to other departments towards learning of their assessments and how that can contribute to our understandings.
  • Determine and execute an approach to outreach to students, learning from those who aren’t engaged.

Second Year Experience Initiatives:

  • Assesses student needs, develops shared student learning outcomes, and implements educational initiatives to promote second-year student success and persistence.
  • Develop, execute, and assess events and workshops for second-year students, including establishing workshop content, coordinating logistics, advertising, and collaborating with campus partners in Student Life and other divisions.
  • Create and distribute newsletters to SYE faculty/staff/students.
  • Work closely with Student Success and Advising, CASA, Career Services, and across campus to develop and deliver lower-division, educational roadmaps for students.

Assist with the development and coordination of the McGrath Scholars Program:

  • Assist in  recruitment and selection efforts for McGrath Scholars.
  • Provide guidance and support to the McGrath Scholars through training, classes, and one-on-one meetings as needed.
  • Assist with curriculum development and program delivery including retreats, weekly classes, and workshops.
  • Develop and distribute the Summer and Winter editions of the McGrath Scholars Newsletter, including maintenance of the McGrath alumni database.
  • Assess desired learning outcomes for McGrath Scholars through formative and summative tools.

Senior Recognition Events:

  • Assist other campus departments with promoting and providing targeted events social and resources based programming for Seniors at the University of San Francisco.

Student Engagement Unit Support:

  • Assist with a range of projects resulting from the work of a variety of divisional or campus-wide task forces/committees such as New Student & Family Orientation, USF Move-In Day volunteers, Weeks of Welcome, Family Weekend, Student Affairs Internship Program, and USF101.

Professional Competencies

Outlined by ACPA/NASPA Professional Competency Areas for Student Affairs Practitioners (2015), the primary competency areas that the graduate intern will develop, include:

Advising and Supporting (A/S)

Providing advising and support to individuals and groups through direction, feedback, critique, referral, and guidance. Through developing advising and supporting strategies that take into account self-knowledge and the needs of others, we play critical roles in advancing the holistic wellness of ourselves, our students, and our colleagues.

Leadership (LEAD)

Leadership involves both the individual role of a leader and the leadership process of individuals working together to envision, plan, effect change in organizations and respond to broad-based constituencies and issues. This can include working with students, student affairs colleagues, faculty, and community members.

Student Learning and Development (SLD)

Addressing the concepts and principles of student development and learning theory. This includes the ability to apply theory to improve and inform student affairs and teaching practice.

A complete list of competencies can be found at www.naspa.org or www.myacpa.org

Qualifications

Enrollment in a Master's program required; School of Education preferred. Generalist experience in student affairs is preferred in the areas of student organizations, leadership, and event planning. Applicants must have a solid understanding of programming and advising student organizations and strong administrative skills. Self-starter attitude and ability to complete tasks in a timely manner would be ideal traits in a successful candidate. Proficiency with Google Drive and  Microsoft Word, Excel, and Powerpoint required. 

Time Commitment and Compensation

A full year commitment is required, open to apply for a second term if eligible. Intern will work Monday–Friday (some evenings and/or weekends required) at a rate of $20.00 per hour for 20 hours per week during each academic semester (320 hours for fall and 320 hours for spring). In addition, 25 hours per week for 3 weeks prior to the start of the fall semester and 25 hours per week for 2 weeks prior to the start of the spring semester is required for training and planning purposes.

 

Hiring Manager

Lester Deanes, Assistant Vice Provost for Student Engagement

2020-2021 Job Description:

GENERAL SCOPE OF POSITION

The Residential Operations Manager is a ten-month live-in graduate intern position. When classes are not in session, the intern position is full-time (35 hours per week); when classes are in session, the position is part-time (25 hours per week).  The intern supervises the overall residence hall front desk staff and operation for 2-3 residential communities of between 100-500 residents. The intern works with a Central Staff supervisor and two other graduate interns on the planning, implementation, and evaluation of a comprehensive front desk operational and security program.  The intern supervises a student Community Office Manager at each of the desks for which they are responsible and indirectly supervises 40 – 60 Community Assistants. The intern is also a member of an on-call duty rotation to respond to after-hours desk and staffing issues.

The intern is expected to be involved at the Departmental, Divisional, and University levels.  Such involvement may include serving on committees, working on special projects, and undertaking special assignments.  Possible areas of involvement include but are not limited to staff training;  staff selection and recruitment,  departmental opening/closing processes, student leadership development; academic initiatives; alcohol and other drug (AOD) education; multicultural and social justice education; orientation; and health and wellness.  Each Residential Operations Manager will be assigned a specialization of desk operations to focus 

 

II. ACCOUNTABILITY TO UNIVERSITY MISSION, VISION, AND VALUES

As part of the larger staff in Student Life, the intern collaborates and cooperates across divisions and departments to create a supportive University community that encourages student learning and development in the Jesuit Catholic tradition and commits to:

  • Promoting a common good that includes the needs of all students.
  • Engaging differences in a manner that allows students to learn from the diversity of perspectives, experiences and traditions that exist within the University community.
  • Providing experiences that challenge students to develop spiritually, intellectually, emotionally, physically, socially, culturally and morally in order to prepare them to contribute to the University community.
  • Drawing out the leadership qualities inherent in every individual, and to providing opportunities for students to apply knowledge and skills.
  • Creating an environment that supports a socially responsible way of being together in community.
  • Recognizing and celebrating the achievements and contributions of all students.

III. SPECIFIC DUTIES AND RESPONSIBILITIES

Staff Development and Supervision

  • Supervisor 2-3 Community Office Managers and indirectly supervise 40-60 Community Assistants. 
  • Assist in the recruitment, selection, supervision and training of paraprofessional Community Office Managers and Community Assistants.
  • Assist Community Desk Staff with personal and professional concerns.
  • Assist in the recruitment and selection of professional staff.
  • Develop rapport and maintain contacts with members of the Student Housing and Residential Education staff (including Resident Advisors, Community Desk Staff, other graduate assistant staff, and full-time professional staff).
  • Maintain office hours to facilitate staff contact.

Individual Student Development and Contact

  • Collaborate with the SHaRE and Student Life staff to implement principles of community and student development that actively foster a sense of community within the assigned residence halls. Assume a leadership role in teaching those principles to Community Office Managers, Community Assistants and other residents.
  • Educate students about rights and responsibilities through student conduct meetings.
  • Confront students regarding inappropriate behavior.
  • Assist residents with personal concerns and make appropriate referrals.
  • Maintain office hours to facilitate student contact.

Physical Facilities, Environment, Safety and Security

  • Coordinate residence hall front desk operations for 3 – 4 assigned buildings. 
  • Complete tracking and audits of front desk resources and charges.
  • Assist in the opening and closing of the residence halls.
  • Assist with residence hall security through appropriate safety precautions and emergency training for staff. 
  • Support and help manage facilities through communicating, tracking and following up with problems to the Facilities Management Department and larger issues to the Associate Director for Facilities and Operations.
  • Ensure that desk operations smoothly transition to and from the summer sessions.
  • Participate in campus-wide duty coverage to ensure appropriate response to desk issues and to ensure continuous staffing of residence hall front desks.

Other Duties

  • Maintain liaison relationship with other University departments.
  • Participate in departmental/divisional development activities as appropriate.
  • Serve on selected department and University committees.
  • Other duties as assigned (by the Assistant Director for Services Operations, Associate Director for Facilities and Operations, Senior Director of Student Housing and Residential Education and/or Vice Provost of Student Life or designee).

IV. SUPERVISION RECEIVED

The intern reports to and is supervised by the Assistant Director for Service Operations. Verbal contact is expected on a regular and frequent basis.  Written reports may be expected concerning specific situations. Decisions involving delegated areas should be communicated to and/or made in consultation with the supervisor.

 

V. QUALIFICATIONS

One year of housing and/or transferable student affairs experience preferred. Contract begins July 13, 2020.

 

VI. COMPENSATION

A full-year commitment is required. Must reapply at the end of the 1st year for a 2nd term. Intern or staff will work at a rate of $15.59 per hour. 35 hours per week prior to the semester starting, 25 hours per week during the semester. The intern will also be provided a furnished single-occupancy suite and meal plan. Funding support for professional development  in the amount of $350 will be provided by the host department. Please note all compensation is taxable.

 

VII. CONTACT/HIRING MANAGER: Assistant Director of Service Operations, Student Housing and Residential Education. 

Position description coming soon.

Position description coming soon.

NEW STUDENT SERVICES

New Student Services empowers over 9,000 undergraduate students to succeed annually and facilitates their transition to UC Berkeley. This process is known as the Golden Bear Experience, which consists of two parts: Before Students Arrive (advising and prep, online) and After Students Arrive (Move-in, Golden Bear Orientation, and Getting your Bearings, on campus).

The overarching goals of the Golden Bear Experience are to: 

  • Welcome new students into UC Berkeley’s scholarly community and lay the foundation for fostering their intellectual identity. 
  • Create opportunities for participants to gain an understanding of academic requirements. 
  • Create opportunities for participants to connect with university and college resources, services, and support structures. 
  • Create opportunities for participants to engage with campus traditions and the range of UC Berkeley’s unique cultural communities. 
  • Create opportunities for participants to engage with their peers and the broader campus community. 
  • Set the path for a lifelong relationship with the campus. 

To accomplish these goals, New Student Services utilizes multiple levels of student staffing and involvement. This includes, but is not limited to, Student Coordinators, Orientation Mentors, Orientation Leaders, and Student Clerks. As a team of committed student affairs professionals, New Student Services practices a student-centered learning approach in all programming for new students and trainings for our student leaders.

New Student Services is a department that reports to the Associate Vice Chancellor and Dean of Students Office within the Division of Student Affairs. The Division of Student Affairs aims to advance the learning and personal growth of students by providing leadership, services, and opportunities that enable students to succeed in and contribute to a diverse and global society. The Office of the Associate Vice Chancellor for Student Affairs and Dean of Students, its Centers, and staff create environments to educate, support, and challenge students to seek and follow their purpose, build resiliency, transform themselves, and engage communities. To learn more about the Associate Vice Chancellor and Dean of Students Office, please visit https://deanofstudents.berkeley.edu/.

GRADUATE ASSISTANT FOR ORIENTATION

The Graduate Assistant for Orientation at UC Berkeley will provide a practical experience for graduate students enrolled in a student personnel, higher education, or student affairs program to build curriculum for student leader trainings, develop marketing plans for student leader recruitment, and large-scale program development. 

 

JOB DUTIES/RESPONSIBILITIES

We will determine specific responsibilities, projects, and activities that support the New Student Service’s priorities and needs based on the interests and experiences of the graduate assistants.

  • Develop and create curriculum for the Golden Bear Orientation Mentor class.
  • Develop and create curriculum for more than 500 Golden Bear Orientation Leaders.
  • Assist with the planning, organizing, and managing of Golden Bear Orientation Mentor and Leader trainings.
  • Manage and oversee the development of large-scale programming for Golden Bear Orientation.
  • Engage in assessment efforts related to Golden Bear Orientation Leaders and Golden Bear Orientation Mentors experiences.
  • Research best practices for orientation, transition, and persistence and propose ways to improve the program
  • Specific projects will be assigned. 

Qualifications:

  • Bachelor’s degree
  • Current enrollment in a graduate program 
  • Experience in public speaking and facilitation 
  • Past experience in building curriculum for college students 
  • Strong written and oral communication and organizational skills
  • Passion for orientation and leadership development
  • Awareness of their own social identities and how to strive for an equitable environment 
  • Experience collaborating and planning with a team and with students

Preferred Qualifications:

  • 1st year graduate student

Terms of employment:

  • 14-month appointment
  • Specific date appointment: July 2021 through beginning of September 2022
  • The start date in July is negotiable based on availability.
  • Must be available to work 15-20 hours during the school year 
  • Must be available to work 25-30 hours during the summer
  • Must be available to work some weekends and late nights for student leader trainings
  • These hours will not conflict with graduate program classes
  • Must be available for all of Golden Bear Orientation and student leader trainings

Compensation:

  •  $22.50/hour
    • Academic year (July 2021 to May 2022); average 15-20 hours per week
    • Summer (June 2022-July 2022); average 25-30 hours a week
    • Golden Bear Orientation (August 2022); stipend to reflect hourly commitment
  • Professional Development, including registration, housing, and food for NODA Annual Conference and NODA Region II Conference
    • Required to present at the NODA Region II conference

Hiring Manager:  Max Mattern, Assistant Director, New Student Services

Position description coming soon.

Roster of Placements

Universities and positions where interns have been placed previously.

  • California College of the Arts
    • Consent Education
    • Coordinator for Student Activities
  • Dominican University
    • Student Organizations and Leadership Coordinator
  • Holy Names University
    • Assistant Hall Director
    • Graduate Assistant for Campus Events and Student Activities
    • Graduate Assistant for Clubs and Organizations
    • Graduate Assistant for New Student Programs and Leadership
  • University of California, Berkeley
    • Graduate Assistant for Orientation
  • University of San Francisco
    • Graduate Assistant for America Reads
    • Assistant Residence Director
    • Base Achievement, Success, and Engagement (BASE) Intern
    • Graduate Intern for Campus Activities
    • Graduate Intern for the Department of Leadership Studies, School of Education
    • Graduate Intern for Diversity Engagement and Community Outreach (DECO)
    • Graduate Intern for the Gender & Sexuality Center
    • Graduate Intern for the Intercultural Center
    • Graduate Intern for Leadership Programs
    • Graduate Intern for New Student Orientation 
    • Graduate Intern for the Learning Center
    • Residential Operations Manager
    • Graduate Intern for Student Organizations