Full-Time and Part-Time Faculty
Contracts for courses are sent to your USF email via Adobe Echosign on the census date for the course. The census date is the last possible day for a student to enroll in or drop a course without a penalty.
You can find the census date for your course by going to your Dashboard and selecting Banner Self-Service (Faculty).
If you know the Course Reference Number (CRN) for your course:
- Select Course Reference Number (CRN)
- Select Academic Term and hit Submit.
- Click Enter CRN Directly and then type in the CRN. The census date is listed under the title of the course where it says, “Last Day to Drop.”
You can also search for the CRN using the Class Schedule Search:
- Select Academic Term and hit Submit.
- Select the Subject you are teaching, or use ALL if teaching multiple subjects.
- Select your name from the Instructor field and select Class Search. This will pull up all classes you are assigned to. The census date is listed under the title of the course where it says, “Last Day to Drop.”
We cannot send contracts to non-USF email addresses.
All non-teaching assignments (NTA) must be submitted by the Department Chair/Director and approved in advance by the appropriate Associate Dean or the Dean. If approved, adjunct faculty will receive a NTA contract, and an email confirmation along with instructions. Adjunct Faculty are authorized to work the hours as indicated in their NTA contract. If for any reason an adjunct faculty member anticipates working more than the approved hours listed in the contract, they must contact their Department Chair and/or Associate Dean in advance. Again, all NTA hours must be pre-approved by the Dean.
Adjunct Faculty must enter their Non-Teaching Assignment hours in USFWorks in order to be paid for this work. As soon as possible after completing an NTA assignment, adjunct faculty must log into USFWorks to record their hours by following these instructions: Enter Time Worked for Adjunct Faculty
For questions regarding timesheets, email casadminservices@office.usfca.edu.
Preferred Hiring Pool (PHP) & PHP2
Please refer to the Part-time Faculty Association Collective Bargaining Agreement for complete information on the PHP.
PHP Eligibility: Effective Fall 2023, all adjunct professors who upon evaluation are determined to be effective teachers who demonstrate competence and successfully complete their teaching assignment in accordance with Article 13, and who have completed at least forty-four (44) units and have a minimum of six (6) semesters of service, or thirty-eight (38) units and have a minimum of eight (8) semesters of service, may apply for the preferred hiring pool (PHP). Applicants must notify their Department Chair in writing of their intent to apply for PHP. Application to the PHP is submitted to the Dean each Fall semester on or before October 15th. The effective date of PHP decision is the following Spring semester. Please refer to the Part-time Faculty CBA for complete instructions on how to apply.
There are several benefits to being in the PHP. PHP members are paid at a higher rate than non-PHP adjunct faculty, gain access to the University's retirement and medical plans (there are a limited number of slots available), receive life insurance, and are eligible for tuition remission.
There is also a preference given to PHP members in regards to course assignment for those courses for which applicants have been given PHP status. For example: adjunct faculty member A is high on the PHP list (has been in the PHP for many years). Adjunct faculty member B is low on the PHP list (has been in the PHP for a few years). Adjunct faculty member C is not in the PHP. Adjunct A would receive first choice of available section(s) that she is eligible to teach, followed by B, and finally C. In the case where Adjunct A's class is canceled due to low enrollment, Adjunct A can then be assigned a course originally assigned to Adjunct C (the non-PHP adjunct faculty member). This replacement can occur only if Adjunct faculty A has PHP status with respect to the course in question.
This process of reassigning faculty should take place more than 25 days before the first day of fall classes, or 14 days before the beginning of the spring semester, to minimize disruption.
Please refer to the Part-time Faculty Association Collective Bargaining Agreement for complete information on the PHP 2.
PHP 2 Eligibility: PHP 2 candidates must have a minimum of ten (10) years of service and one hundred and twenty-four (124) units in the bargaining unit. They must notify their department chair in writing of their intent to apply for PHP 2. Promotion to PHP 2 will be based on teaching excellence, collegiality, continuing professional development in teaching, and support for department / programs learning objectives and outcomes. Decisions by the Dean for PHP 2 status will be final and shall not be subject to the grievance and arbitration provisions of the agreement. Please refer to the Part-time Faculty CBA for complete instructions on how to apply.
PHP 2 status grants an increase in per-unit compensation only. There are no other benefits nor additional seniority rights.
Applicants denied PHP 2 status are eligible to reapply in two years.