The University of San Francisco's on- and off-campus work opportunities allow students to gain valuable work experience while supplementing the cost of education.
Working part-time while earning a degree allows students to gain additional skill sets, develop community connections, and complement their coursework with work experience on their resumes upon graduation.
Requirements for Student Employment at USF
- Full-time enrollment in a degree-granting program: Undergraduate students must be enrolled in at least 12 units each fall and spring semester; graduate students must be enrolled in at least 6 units each fall and spring semester; Law students must be enrolled in at least 8 units each fall and spring semester. Continuing students do not need to be enrolled during the summer semester to work on campus.
- New Hire Paperwork: Upon receipt of a job offer, verification of eligibility to work in the United States must be documented by completing the Form I-9 at the Student Employment Office (Lone Mountain, room 204). Pages 7 and 8 of the Form I-9 must be presented along with original, unexpired forms of identification as outlined on page 9 (one document from list A or one document each from lists B & C). Please note that we cannot accept photocopies of identification documents.
- Social Security Number: Upon hire, students who do not already have a Social Security number on file must supply one to the University for wage reporting to the IRS by submitting a change of personal data form along with a copy of the Social Security card or receipt of request to One Stop (Lone Mountain, 2nd floor). International students who do not have a social security number may request one by following the instructions on the ISSS website.
- Complete Financial Aid Requirements: Federal Work-Study and Campus Job Opportunity recipients must complete all financial aid requirements in order to begin employment. See 'Types of Student Employment' below for more information about these need-based, financial aid work awards.
Types of Student Employment
- Federal Work-Study: Federal Work-Study (FWS) is a federal financial aid program that covers a portion of earned wages for eligible financial aid applicants, allowing the University to offer an increased number of on-campus positions. Work-Study is provided to a limited number of federal financial aid applicants with high financial need as determined by the Financial Aid Office based on the information provided on the Federal Application For Student Aid (FAFSA). Students with a Work-Study award receive priority consideration for on-campus employment and may apply for certain off-campus work-study positions listed on the Student Employment job posting board.
Unlike most other types of financial aid, Federal Work-Study funds don't directly pay tuition at the beginning of each semester; rather, FWS is paid in the form of semi-monthly paychecks as hours are worked throughout the semester. Work-Study earnings are considered compensation for work and therefore do not need to be repaid. Work-Study earnings may be reported as need-based on the subsequent year's FAFSA in order to be excluded from the calculation of the Expected Family Contribution (EFC), the number used to determine eligibility for certain federal student aid programs and overall financial need.
- Campus Job Opportunity: As with Work-Study, financial aid recipients with a Campus Job Opportunity (CJOB) award receive priority consideration for on-campus employment. However, unlike Work-Study, wages are paid directly by the hiring department and are not offset by federal funds. Unlike most other types of financial aid, Campus Job Opportunity funds don't directly pay tuition at the beginning of each semester; rather, the award is paid in the form of semi-monthly paychecks as hours are worked throughout the semester. Campus Job Opportunity earnings are considered compensation for work and therefore do not need to be repaid. Campus Job Opportunity earnings may be reported as need-based on the subsequent year's FAFSA in order to be excluded from the calculation of the Expected Family Contribution (EFC), the number used to determine eligibility for certain federal student aid programs and overall financial need.
- Non-need-based Employment: Students without a need-based work award may still apply for jobs on campus. Because Federal Work-Study and Campus Job Opportunity awards are limited, not all campus positions will be filled by students with work awards, leaving ample on-campus work opportunities for students without financial aid.
Finding a Job / What to Expect
- View the Job Board: Available on-campus positions can be found on our the Student Employment job board. Most positions will require a resume and cover letter for consideration. Students with Federal Work-Study awards may also apply for off-campus FWS positions. In addition to jobs offered through USF, students may also apply for part-time jobs outside of the University. The USF Career Services website offers employment information for students interested in exploring non-Work-Study, off-campus employment. (Non-USF, off-campus employment does not require clearance by the Student Employment Office).
- Obtain a Student Work Clearance: Once a student has been offered an on-campus position, the hiring supervisor will request a copy of the student's Student Employment work clearance. This form indicates to the hiring supervisor that all the work requirements have been met (see the Requirements list above) as well as notifying the supervisor if the student has a financial aid work award. Students can request a work-clearance online or in-person at the Student Employment Office (Lone Mountain, room 204).
- Hours: Domestic students may work up to twenty-five (25) hours per week while classes are in session and up to thirty-five (35) hours per week during academic breaks, summer session, and winter intersession. International students on F-1 or J-1 visas may work up to twenty (20) hours per week while classes are in session and thirty-five (35) hours per week during academic breaks, summer session, and winter intersession. All student employees are limited to 7.5 hours per day.
- Timesheets and Pay: E-Timesheets must be submitted each pay period and must be approved by the student's supervisor by the timesheet approval date published on the USF payroll calendar. Instructions for completing and submitting an E-Timesheet are provided in the online tutorial. Paychecks are mailed by the corresponding pay date to the student employee's current mailing address in myUSF or deposited electronically to the student's bank account if the student has signed up for direct deposit. Paychecks cannot be picked up.
- Evaluations: Supervisors are asked to complete a student employee evaluation at the end of each academic year. The evaluation will help identify an employee's strengths and areas needing improvement. Since student assignments typically terminate at the end of the academic year (mid-May), a student may discuss the possibility of continued employment into the summer and/or the following academic year during the evaluation period.
Benefits and Resources
- Sick Leave: Student employees working within San Francisco County accrue 1 hour of sick leave for every 30 hours worked, up to 72 hours. Sick leave begins to accrue 90 calendar days after the first day of work.
- San Francisco Health Care Ordinance: After 90 days of employment, USF will contribute funds to an account that may be used for dental or vision care. Students with existing employer-provided health coverage, either as an employee of another company or as a dependent of another person (i.e., a parent or spouse/partner), may complete a waiver at the start of each academic year and receive $40 Dons Dollars.
- Worker's Comp: USF provides coverage for work-related injuries and illnesses. Employees have the option to pre-designate a personal physician for treatment.
Additional Information for International Students
- Students on F-1 Visas: All students who meet the student employment requirements (see above) and who are studying under an F-1 visa are eligible to apply for on-campus student employment. Students studying on an F-1 visa are limited to twenty (20) hours per week while classes are in session and thirty-five (35) hours per week during academic breaks, summer session, and winter intersession.
- Students on J-1 Visas: Most students who meet the student employment requirements (see above) and who are studying under a J-1 visa are eligible to work on campus. To begin the process, J-1 students should meet with an ISSS advisor to determine work eligibility. After finding an on-campus position, J-1 students need to obtain a work authorization form from ISSS to present to the Student Employment Office and to the hiring supervisor in order to be cleared for work. Students studying on a J-1 visa are limited to twenty (20) hours per week while classes are in session and thirty-five (35) hours per week during academic breaks, summer session, and winter intersession.
- Students on Other Visas: Students attending USF who are in the United States under a non-study visa (i.e. not F-1 or J-1) may be able to work on campus depending on the specified conditions of the visa. A work authorization card issued by U.S. Citizens and Immigration Services must be presented to the Student Employment Office to be cleared for work on campus.
- Social Security Number: Upon hire, students who do not already have a Social Security number on file must supply one to the University for wage reporting to the IRS. International students who do not yet have a Social Security number may request one by following the instructions on the ISSS website. Within 45 days of beginning employment, you must provide your social security number to USF Human Resources(Lone Mountain, 3nd floor).
Frequently Asked Questions
For a list of frequently asked questions, please see the Student FAQ.