Vendor / Supplier Code of Conduct
All USF vendor/suppliers must meet the following minimum requirements in order to do business with USF. USF is committed to conducting its procurement transactions business in an ethical, legal and socially responsible manner. USF expects its vendors/suppliers to share this commitment and, therefore, has established a Vendor/Supplier Code of Conduct.
Monitoring & Compliance
All vendors/suppliers to USF must conduct audits and inspections to insure their compliance with the Vendor/Supplier Code of Conduct and applicable legal requirements. If a vendor/supplier identifies areas of non-compliance, the vendor/supplier agrees to notify Purchasing & Ancillary Services (PAAS) as to its plans to remedy any such non-compliance. USF or its representatives may engage in monitoring activities to confirm Vendor/Supplier's compliance to this Vendor/Supplier Code of Conduct, including on-site inspections of facilities, use of questionnaires, review of publicly available information, or other measures necessary to assess supplier's performance. Any vendor/supplier or USF employee that becomes aware of violations of this policy is obligated to notify PAAS. Based on the assessment of information made available to the USF, USF reserves the right (in addition to all other legal and contractual rights) to disqualify any potential vendor/supplier or terminate any relationship with any current vendor/supplier found to be in violation of this Vendor/Supplier Code of Conduct without liability to USF.
A. Unauthorized SolicitationsVendors/suppliers of USF are to comply with the following guidelines relating to access to University facilities, offices, departments, and employees. No vendor/supplier shall use the USF's computer system, including its electronic mail system and Internet site, for the purpose of sending unsolicited electronic mail messages to the community. Vendors/Suppliers are not permitted to use USF’s intramural mail system for unauthorized solicitation to employees. Vendors/Suppliers must receive prior written authorization from the Executive Director of PAAS for on-site campus visits or to hold on-campus trade shows, exhibits, or product demonstrations.
B. Compliance with Laws, Regulations and Published Standards
All vendors/suppliers to USF must comply with all applicable laws, codes or regulations of the countries, states and localities in which they operate. This includes, but is not limited to, laws and regulations relating to environmental, occupational health and safety, and labor practices. In addition, USF vendors/suppliers must require their suppliers (including temporary labor agencies) to do the same.
C. Environmental PracticesAll vendor/suppliers to the USF shall comply with all environmental laws and regulations applicable to their operations worldwide. Such compliance shall include, among other things, the following items:
D. Occupational Health and Safety PracticesAll vendors/suppliers to USF are expected to provide their employees with a safe and healthy working environment in order to prevent accidents and injury to health arising out of, linked with, or occurring in the course of work or as a result of the operation of the supplier. Vendors/Suppliers shall, among other things, provide:
E. Labor PracticesAll vendors/suppliers to USF are expected to adopt sound labor practices and treat their workers fairly in accordance with local laws and regulations. In addition, vendors/suppliers must comply with the following standards:
F. Ethical Business Practices
All vendors/suppliers to USF are expected to conduct their businesses in accordance with the highest standards of ethical behavior and in accordance with applicable laws and regulations. Vendors/Suppliers are expected to conform to these requirements in each of the following areas:
G. Export Sanctions and Terrorist Activities
All vendors/suppliers to USF must abide by all economic sanctions or trade embargoes that the United States has adopted, whether they apply to foreign countries, political organizations or particular foreign individuals and entities. Vendors/Suppliers should not directly or indirectly engage in or support any terrorist activity. Neither vendors/suppliers nor any of their affiliates, nor any officer or director of the vendor/supplier or any of its affiliates, should be included on any lists of terrorists or terrorist organizations compiled by the United States government or any other national or international body, including but not limited to: (i) the U.S. Treasury Department's Specially Designated Nationals List, (ii) the U.S. State Department's Terrorist Exclusion List, (iii) the United Nations List Pursuant to Security Council Resolution 1390 (2002) and Paragraphs 4(B) or Resolution 1267(1999) and 8(C) of Resolution 1333 (2000), and (iv) the European Union List Implementing Article (2)(3) of Regulation (EC) No. 2580/2001 on Specific Restrictive Measures Directed Against Certain Persons and Entities with a View to Combating Terrorism.