Part 5: Academic Policies

5.1 Attendance 

5.2 Grading System 

5.2a Incomplete Grade Procedure 

5.2b Grading Scale

5.2c Grade Point Average 

5.3 Official Grades 

5.4 Credit for Repeated Courses

5.5 Change of Grade 

5.6 Appeals Process for Change of Course Grade 

5.7 How to Apply for Commencement 

5.8 Degree Posting Requirements 

5.9     Duplicate Diploma

5.1 Attendance: 

Students must be registered (i.e., name appears on the official class roster) in order to attend classes. 

Students must attend all classes, to participate fully in class activities, and to fulfill, in a professional manner, the requirements of each course. Class attendance and in-class activities may be part of the grade assignment. If there is an emergency, you are expected to notify the instructor in advance of the scheduled class. 

5.2    Grading System: 

5.2a    Incomplete Grade Procedure: 

Students given the approval to postpone course requirements must complete them on the date specified by the instructor. Once they agree on work still left to be done and a completion deadline, students and instructors are encouraged to fill out, sign and file an "Incomplete Grade Form." This form is available from Program Assistants, the Dean's Office and from the SOE website (Handbooks and Forms link on the home page). If the notation is still incomplete at the close of the following semester, it is converted to a failing grade (F). 

5.2b   Grading Scale:

93% - 100% = A
90% - 92% = A-
87% - 89% = B+
83% - 86% = B
80% - 82% = B-
77% - 79% = C+
73% - 76% = C
70% - 72% = C-

5.2c    Grade Point Average: 

Students must maintain a minimum of a 3.0 GPA in order to remain eligible to receive financial aid. In addition, a 3.0 GPA is required for conferral of degree.

5.3 Official Grades:

A (+/-)    Distinguished, clearly superior work showing high quality of insight, depth of knowledge, and with no fundamental deficiencies.


B (+/-)    Demonstrates acceptable acquisition of basic subject and/or skill mastery.


C (+/-)    Demonstrates minimum mastery of graduate level knowledge, awareness, and skills.


F    Inadequate work, the absence of work, or plagiarized work.


I    "Incomplete" denotes that an examination or required assignment has been postponed for a serious reason after consultation with the instructor.  Students who have not contacted a faculty member regarding completion of course requirements are subject to a failing grade.  Students given approval to postpone course requirements must complete them on the date specified by the instructor. Once they agree on work still left to be done and a completion deadline, students and instructors are encouraged to fill out, sign, and file an “Incomplete Grade Form.” This form is available from the Dean’s Office and from the SOE website (Handbooks and Forms link on the home page). If the notation is still incomplete at the close of the following semester, it is converted to a failing grade (F).


IP    Work for a course can be "In Progress" because of the nature of a particular course or course schedule.  "IPs" are not automatically converted to "Fs."  “IPs” are permitted only for fieldwork courses.


   "Withdrawal" indicates that the student dropped a course after the University census date.


NR    Grade "Not Reported" by instructor.  To correct the transcript, the instructor must file a change of grade form.  "NR" carries no connotation of student performance and no grade point value is given.


RC    "Registration Canceled" is put on a transcript when the Student Accounts Office cancels registration due to non-payment of tuition and fees.

Students who, because of the demands of their professional workload, anticipate problems in meeting timelines set by a particular instructor should discuss the problem in a timely and professional manner with the instructor.  

Grading is now done online.  As soon as final grades are posted by instructors, students can view them via myUSF (see “Student Self Service”).

Students can check their unofficial transcript by visiting myUSF page.

5.4    Credit for Repeated Courses:

In some programs, students are required to repeat a course in which they receive a grade of B- or lower.  In other programs a B- is the minimum passing grade.
Note that: 

  1. A single course can only be repeated once.
  2. The grade for each course attempt will appear on the transcript.
  3. Up to a maximum of three courses can be repeated.
  4. Only the highest grade achieved will be credited towards degree requirements. 
  5. There is no reduction in tuition when registering to repeat a course and you may not audit the course.
  6. Repeated courses may not be taken by Independent Study.
  7. Courses must be repeated at the University of San Francisco. 

5.5    Change of Grade: 

When a written arrangement has been made with a course instructor, a student can request a change of grade.  The outstanding, revised and/or incomplete assignment should be turned in to the instructor and a grade may be changed upon the instructor’s review and assessment of the work. 

5.6    Appeals Process for Change of Course Grade 

5.7    How to Apply for Commencement

5.8    Degree Posting Requirements: 

To be eligible for the conferment of a graduate degree, a student must attain at least a 3.0 cumulative grade point average in all courses counted towards that degree.

5.9  Duplicate Diploma