External Clients
As resources permit, we welcome non-profit external clients that further the vision and mission of the University. We will review request for dates no more then 6 months out as we first need to prioritize booking on campus departments and student organizations. During the academic year, we are heavily booked in all our event spaces, conference rooms and classrooms especially with school starting mid August and then again in late January.
- Reach out to our main reservation desk via email to secure space on a date/time that works for both parties.
- EMGS will send over a contract and assign you an event manager to work with. Along with the contract, a certificate of insurance and room rental fee will be due prior to your event date.
- Your Event Manager will be your point person on all other logistics surrounding your event. This includes but is not limited to catering, parking, and decor.
- Have an amazing event!
- Your event manager will send you an invoice post event after they have received all final charges.
In addition to room rental fee(s) and catering, below are some additional costs you may incur when hosting your event on USF's main campus:
Certificate of Insurance: $150-$500
Cleaning: $60/hr with a 4 hr minimum
Event Management Service Charge: 15% of total charges (Fee is waived if only renting space)
Parking: $25/permit or $500 for parking lot (This does not guarantee all parking spaces within the lot)
Send an email to eventsmanagement@usfca.edu and provide us with the following information:
Company Name:
Event Name:
Event Date(s):
Are these dates flexible:
Estimated Guest Count:
Food/Beverage Needed: Y/N
Parking Needed: Y/N
Description of Your Event:
Website:
Event Budget:
Please allow 5-7 business days for us to look into your request and respond.