Lactation Accommodation Policy

Effective Date January 1, 2018
Last Updated January 1, 2018
Responsible University Officer Donna Davis, General Counsel
Policy Owner Martha Peugh-Wade, Associate Vice President, Human Resources
Policy Contacts

Jill Bouchard, Leave Manager

Policy Statement

The University of San Francisco recognizes that breast milk is the optimal food for growth and development of infants. This policy is to establish guidelines for promoting a breastfeeding-friendly work environment and supporting lactating employees at the University for as long as they desire to express breastmilk. The University supports the legal right and necessity of employees who choose to express milk in the workplace. 

Reason for Policy

The goals of this Policy include:

  • To establish guidelines promoting a work environment that supports breastfeeding at the University
  • To establish that employees have a right to request lactation accommodation
  • To comply with San Francisco’s Lactation in the Workplace Ordinance

Who Should Read this Policy

Members of the Leadership Team; breastfeeding employees and supervisors and Business Managers who supervise such individuals.

Policy Text

In accordance with San Francisco’s Lactation in the Workplace Ordinance, breastfeeding employees will be provided breaks to express milk during working hours in a lactation space that meets minimum stipulated requirements described below. The break time shall, if possible, run concurrently with employee’s lunch and break time. If the time for an employee’s break time does not run concurrently or when additional time is necessary, the break time may be unpaid.

Lactation Space Requirements

The University of San Francisco will provide breastfeeding employees with space in close proximity to their work area that is that shielded from view and free from intrusion from colleagues and the public, to express breastmilk. The room or location may include the place where the employee normally works if it otherwise meets the requirements of the lactation space.

The lactation space will:

  • Not be a restroom
  • Be safe, clean, and free of toxic or hazardous materials
  • Contain a place to sit, a surface to place a breast pump and personal items
  • Have access to electricity 
  • Have access to a sink with running water and a refrigerator in close proximity to the employee’s work area
  • Potentially be a multi-purpose room if they satisfy the requirements for space; however, use of the room for lactation takes priority over other uses  

Procedures

Lactation Accommodation Requests

Breastfeeding employees who wish to express milk during working hours must submit a completed and signed Lactation Accommodation Request Form to the Human Resources Leave Manager at leaves@usfca.edu at least five (5) business days in advance before the start of the request. The form must include signatures of both the employee making the request and the employee’s supervisor. Any additional breaks needed to express milk beyond the employee’s regular breaks/lunch breaks must be indicated on the form.

Employer Records

The University will maintain a record of the written requests for lactation accommodations that include the name of the employee, the date of the request, and a description of how the University resolved the request. If an employer denies a request for Lactation Accommodation, it must save the written denial. All of these records must be maintained for three years from the date of the request.

Retaliation

San Francisco Lactation in the Workplace Ordinance expressly prohibits retaliation against lactating employees for exercising their rights granted by the ordinance. This includes those who request time to express breast milk at work and/or who lodge a complaint related to the right to lactation accommodations. To file a discrimination complaint, email humanresources@usfca.edu or submit an anonymous complaint via the Whistleblower Hotline.

Related Information

Type Name and Location
External San Francisco’s Office of Labor Standards Enforcement

Forms

Name and Location Use
Lactation Accommodation Request Form For breastfeeding employees who wish to express milk during working hours

FAQ

N/A

Appendices

N/A