Employee Handbook & Policies
The University of San Francisco's success is in large part due to your commitment and dedication to the University and the students that we serve. Each of you, as a USF staff member or faculty member, have a lasting impact on our students and the USF Community.
Jesuit tradition defines USF's approach to learning and our commitment to welcoming students of every faith and no faith. Our vision and mission are the foundations of our university and reflect the shared views of our institution.
In alignment with the Jesuit tradition of cura personalis, care of the whole person, USF is committed to the well-being of its employees as well as our students. Providing a learning and working environment conducive to respect and dignity for the entire USF community is a part of this tradition. The policies and services described in this handbook reflect this focus.
We wish you continued success in your position at USF. Together we are changing the world from here.
Our Mission is Supporting Yours
Please take the time now to read this Employee Handbook (the “Handbook”) carefully. This Handbook supersedes any previously issued handbooks or policy statements dealing with the subjects discussed herein. The University reserves the right to interpret, modify, or supplement the provisions of this Handbook at any time.
Written by Human Resources, the Handbook is intended to provide information to all regular University of San Francisco employees, including full-time staff, part-time staff, full-time faculty, adjunct faculty, librarians, and all other union employees who are covered by a collective bargaining agreement. Furthermore, the policies, procedures, and services described in the Handbook are applicable to those categorized as regular employees, regardless of whether they are paid a monthly salary or an hourly wage, except where otherwise noted. Hereinafter, the audiences described above are referred to as employees unless otherwise stated.
In instances where an employee is covered by a collective bargaining agreement, the Handbook will not abridge the rights and/or privileges of the collective bargaining agreement. In cases where the Handbook conflicts with employment-related rights or privileges accorded to employees covered by a collective bargaining agreement, the collective bargaining agreement takes precedence.
Neither the Handbook nor any language contained herein shall be construed as creating a contract or limiting the right of the University and the employee to end the employment relationship at any time. To the extent that any statement in the Handbook is inconsistent with those in the official policies and procedures or benefit plans of the University of San Francisco, the latter shall be controlling.
Faculty and union employees may be required to adhere to additional policies and/or handbooks not contained in the Handbook and should seek out more information using the appropriate links:
The Handbook does not apply to independent contractors, temporary employees, students, student employees, or affiliates unless otherwise noted. Further information for these groups can be found through the following resources:
- Independent Contractors: Internal Audit’s Independent Contractor web page
- Temporary Employees: HR Options' Employee Forms and Employee Handbook
- Students: Division of Student Life and the Student Handbook
- Student Employees: Student Enrollment Services Employment
- Affiliates: check with your supervisor
No employee handbook can address every situation in the workplace. If you have questions about your employment or if you have any difficulty reading or understanding any of the provisions of this Handbook, please contact your supervisor or Human Resources.
- Paperwork, benefits enrollment, training, orientations, resources and more
- Employment Background Checks
- Work Eligibility
- Employee Classifications
- Probationary Period
Overview of the University
Workplace Conduct and Workplace Health and Safety
- Workplace Conduct (all)
- Workplace Health and Safety (all)
- Conflict of Interest
- Conflict of Interest Disclosure Form
- Drug-free Workplace
- Smoke and Tobacco Free Campus
- Workplace Violence Prevention
Compensation and Pay Practices
- Compensation Philosophy, Policies, and Information for Employee Groups
- Total Compensation Statements
- Additional Pay
- Additional Assignment Authorization Form
- Pay Practices
- Rent and Relocation Reimbursement