Staff Who Teach Policy

Effective Date September 1, 2015
Last Updated September 23, 2016
Responsible University Officer Martha Peugh-Wade, Associate Vice President, Human Resources
Policy Owner Diane Nelson, Director of Employment and Employee Relations
Policy Contacts Liliana Rojas, Employee Relations Manager

Policy Statement

The University of San Francisco (USF) recognizes that many full-time, exempt staff serving in non-faculty positions have specialized skills or areas of expertise such that in addition to their primary work assignments, they may be academically qualified to teach at USF.

Reason for Policy

This Policy describes the conditions under which USF staff may teach and provides general guidelines to ensure that their primary work responsibilities are met successfully.

Who Should Read this Policy

Staff who are asked to teach or currently teach, their supervisors (e.g. the President, Vice Presidents, Vice Provosts and Deans, as well as Business Managers), and hiring Deans should read this Policy. This Policy does not cover staff who have required teaching assignments as part of their primary job.

Policy Text

Only staff with full-time, exempt positions are eligible to teach academic courses at USF; their primary work commitment is to their full-time, exempt position at USF. Full-time, exempt staff may not teach more than one (1) course per semester in a college/school covered by the USSFA collective bargaining agreement.

Teaching outside of working hours

Full-time, exempt staff who are asked to teach outside their normal working hours should inform their supervisors but do not need to complete an Additional Assignment Authorization Form. It is acceptable for full-time, exempt staff to teach outside their normal working hours under this Policy and under the USSFA collective bargaining agreement.

Teaching during working hours

Generally, staff should not teach classes during their normal working hours. To request an exception to this Policy, the staff member must complete an Additional Assignment Authorization Form and follow the Procedures section of this Policy. This must be done for each semester in which the staff member teaches a course. Full-time, exempt staff who teach during normal working hours must demonstrate to their supervisors how their primary work responsibilities will be met.

Compensation

Full-time, exempt staff who teach may receive compensation in addition to their primary work position salary. Such additional pay must be in line with the normal part-time instructor payment for similar courses.

Procedures

Full-time, exempt staff who are asked to teach a course during their normal work hours must follow these procedures for appropriate authorization for each semester:

  1. The staff member should complete an Additional Assignment Authorization Form and submit the form to their direct supervisor.
  2. The supervisor will determine if the arrangement is in the best interest of the University and if the staff member can continue to fulfill everyday work responsibilities in light of the adjusted schedule.
  3. If approved by the supervisor, the staff member will submit the signed form to his/her Vice President or Dean.
  4. If approved by the Vice President or Dean, the staff member will submit the signed form via email to Human Resources at humanresources@usfca.edu. Hardcopies will not be accepted
  5. Human Resources will notify the staff member and supervisor upon receipt of the form.

Related Information

Type Name and Location
USF Collective Bargaining Agreements

Definitions

N/A

Additional Contacts

N/A

Forms

Name and Location Use
Additional Assignment Authorization Form For full-time, exempt staff who want to teach during their normal working hours

Responsibilities

Please see the Procedures section.

FAQ

N/A

Appendices

N/A