USFWorks Training

To help employees prepare for USFWorks going live on Jan. 2, 2019, the USFWorks Team has created several training resources in a variety of formats. Attend an in-person demonstration, review videos as they become available, or download Job Aids by business process. Questions? Contact the USFWorks team at Workday-Questions@usfca.edu.

The Fast Five

The fast five are the most commonly-used worklets for (1) faculty and staff and (2) managers:

Training Resources

Business process description audience job aid video
General Navigation

Learn Workday basics, terminology and navigation tools

Gmail Notification Account Preferences

All Users

Personal Information Learn how to access your Profile Page & Modify your personal information. Add or update contact information or emergency contacts. Change your preferred name. All Users  
Benefits Learn how to report a qualifying event, add or change beneficiaries and, view current benefit elections and costs. All Users  
Payroll

View and print payslips.

View or modify pay elections (direct deposit). View or modify withholding elections

All Users

 
Absence Learn how to submit requests for leaves of absence, view time off balances and, submit time off requests. Exempt staff only: report vacation and sick time used All Users
Enter Time Worked Learn how to enter time worked and, view and update entered time.

Hourly

Student Employees

Inbox, Notifications and Approvals Learn how to monitor your Workday inbox, approve, deny or send back directly from your inbox and view business processes. Managers  
My Team View interactive org chart, access employee information, initiate job changes, view team's time off calendar Managers Available Dec. 2018  
Compensation Request compensation changes, process one-time payments, and manage Period Activity Pay Assignment Managers Available Dec. 2018  
Recruiting & Hiring Learn how to post job requisitions, review and screen applicants and, hire and onboard new employees Managers

Create Position

Create Requisition

Manage Requisition

Offer/Hire

Reports Learn how to access the Manager Dashboard, view or schedule on-demand reports and export results in Excel Managers Available Dec. 2018