USFWorks Training
The USFWorks Team has created several training resources in a variety of formats. Review videos as they become available, or download Job Aids by business process. Questions? Contact the USFWorks team at Workday-Questions@usfca.edu.
The Fast Five
The Fast Five are the most commonly-used worklets for (1) faculty and staff and (2) managers:
Faculty and Staff
Training Resources
| Business process | description | audience | job aid | video |
|---|---|---|---|---|
| General Navigation |
Learn Workday basics, terminology and navigation tools Gmail Notification Account Preferences |
All Users All Users |
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| Personal Information | Learn how to access your Profile Page & Modify your personal information. Add or update contact information or emergency contacts. Change your preferred name. | All Users |  |
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| Benefits |
Learn how to report a qualifying event and how to view current benefit elections and costs. Learn how to change or add beneficiaries |
All Users All Users |
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| Payroll |
View and print payslips. View or modify pay elections (direct deposit). View or modify withholding elections |
All Users |
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| Absence |
Learn how to submit requests for leaves of absence, view time off balances and, submit time off requests. Exempt staff only: report vacation and sick time used View time off balances |
All Users
Staff, FT Faculty & Student Employees |
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| Enter Time Worked (For Non-Exempt Employees) | Learn how to enter time worked and, view and update entered time. |
Hourly Student Employees |
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| Inbox, Notifications and Approvals | Learn how to monitor your Workday inbox, approve, deny or send back directly from your inbox and view business processes. | Managers | |
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| My Team | View interactive org chart, access employee information, initiate job changes, view team's time off calendar | Managers | |
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| Compensation | Request compensation changes, process one-time payments, and manage Period Activity Pay Assignment | Managers | |
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| Recruiting & Hiring | Learn how to post job requisitions, review and screen applicants and, hire and onboard new employees | Managers | |
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| Reports | Learn how to access the Manager Dashboard, view or schedule on-demand reports and export results in Excel | Managers | |
| Talent/Career | Learn how to update your career profile by adding education, training, languages and certifications | All Users | |