USFWorks Training

The USFWorks Team has created several training resources in a variety of formats. Review videos as they become available, or download Job Aids by business process. Questions? Contact the USFWorks team at

The Fast Five

The Fast Five are the most commonly-used worklets for (1) faculty and staff and (2) managers:

Training Resources

Business process description audience job aid video
General Navigation

Learn Workday basics, terminology and navigation tools

Gmail Notification Account Preferences

All Users

All Users

Personal Information Learn how to access your Profile Page & Modify your personal information. Add or update contact information or emergency contacts. Change your preferred name. All Users  

Learn how to report a qualifying event and how to view current benefit elections and costs.

Learn how to change or add beneficiaries

All Users

All Users


View and print payslips. View or modify pay elections (direct deposit). View or modify withholding elections

All Users


Learn how to submit requests for leaves of absence, view time off balances and, submit time off requests. Exempt staff only: report vacation and sick time used

View time off balances

All Users


Staff, FT Faculty & Student Employees

Enter Time Worked (For Non-Exempt Employees) Learn how to enter time worked and, view and update entered time.


Student Employees

Inbox, Notifications and Approvals Learn how to monitor your Workday inbox, approve, deny or send back directly from your inbox and view business processes. Managers
My Team View interactive org chart, access employee information, initiate job changes, view team's time off calendar Managers
Compensation Request compensation changes, process one-time payments, and manage Period Activity Pay Assignment Managers
Recruiting & Hiring Learn how to post job requisitions, review and screen applicants and, hire and onboard new employees Managers

Create Position

Create Requisition

Manage Requisition


Student Employees

Reports Learn how to access the Manager Dashboard, view or schedule on-demand reports and export results in Excel Managers  
Talent/Career Learn how to update your career profile by adding education, training, languages and certifications All Users  
Delegation Learn how to delegate your Inbox or a Business Process All Users  
Installing USFWorks Mobile Learn how to add the Workday application to your mobile device All Users