New Student Checklist for Enrollment

  1. Reserve your spot by submitting a form and paying the deposit: complete the online Intent to Enroll Form and submit the non-refundable admission deposit payment online by the deadline, as detailed in your online admissions letter. You will need to fill out the Intent to Enroll before you can pay your admission deposit. Your non-refundable admission deposit will be credited to your first tuition payment. 
  2. Set up your myUSF account: View step by step instructions for accessing your myUSF account. If you need assistance please contact ITS at 415-422-6668. Your myUSF account will give you access to the USF network, your USF email, and other services. You'll use your account to make your enrollment deposit, register for classes, access online Canvas courses, and more.
  3. Make a note of your CWID number. You can always find your CWID by logging into MyUSF > Banner Self-Service (Student) > Student tab > Student Records > Academic Transcript. The ID number is listed as the CWID at the top of the page.
  4. Send your official transcripts. We only require a Bachelor’s degree transcript. You will not be permitted to register for your second semester classes until your official transcript has been received and verified. The easiest way to submit official transcripts is to order a digital copy from your undergraduate institution and have them deliver the transcript electronically to the USF College of Arts and Sciences Graduate Admissions office. If an email address is required, please use asgraduate@usfca.edu. You may also mail your official, sealed Bachelor's degree transcript and proof of Bachelor's degree conferral (unless stated on your transcript) to the address below once your programs begins. Please see the FAQ for more information. 

    University of San Francisco
    Office of Graduate Programs
    College of Arts and Sciences
    Kalmanovitz Hall, Room 102
    2130 Fulton St.
    San Francisco, CA 94117

  5. Register for classes. You can register for classes online by following these step by step instructions and referring to the appropriate academic plan for your enrollment date. You can always reach out to the MAPL Program Manager Madeline Meininger at mapl@usfca.edu for advising assistance or schedule an appointment with her. 
  6. Covid-19 Vaccine requirement: The University of San Francisco requires all graduate students to be fully vaccinated for COVID-19 for the 2023-2024 academic year. You must submit proof to USF that you are vaccinated or request an exemption by August 15 or January 15 (depending on the semester you are starting the program).  With proper documentation, USF will accept medical and religious beliefs exemptions to the COVID-19 vaccine or booster requirement. If you'd like an exemption form please email the Director of Health Promotion Services, Natalie Townsend at nrtownsend@usfca.edu to request the appropriate exemption form. Please see this site and the FAQ for further information.
  7. Submit your bio and headshot: Please submit a photo of yourself and a brief 150-250 word bio. View examples of what we are looking for.
  8. Obtain USF OneCard.  Your myUSF account will give you access to the USF network, your USF email, and other services. You'll use your account to make your enrollment deposit, register for classes, access online Canvas courses, and more.

    It is important for you to regularly check your USF email account. Important information will be sent to this email address. You should plan to check it regularly, add it to your mobile email app, or have the emails forwarded to an address you check more frequently.

  9. Review the Academic Calendar and add the MAPL Shared Event Google Calendar to your personal calendar. When you click on the Calendar link, it will take you to your Google Calendar and ask if you want to add MAPL Shared Calendar to your calendar. Select “Add” and make sure the calendar is selected under “My Calendars” in the left sidebar. This will automatically add all event, intersession, and break dates to your calendar.
  10. Enroll in Health Insurance, if needed. Enrollment in USF Health Insurance is voluntary for graduate students who are enrolled in online programs and not living in USF housing. If you need health insurance through USF, please complete the enrollment process by February 1 for the Spring semester and by September 1 for the Fall semester. 
  11. Know your Rights and Responsibilities under the Family Educational Right and Privacy Act (FERPA), which protects the privacy of student education records.
    Privacy of Records:
    Under federal law, students' records (including grades, GPA, class schedule, tuition and billing records, and more) cannot be disclosed to any third-party, even parents or spouses, without the written authorization of the student (some exceptions apply). Learn more about your FERPA rights.
    Student Consent to Release Information:

    Students who wish to allow a third-party (parents, siblings, etc.) to view their education records must submit a form authorizing the access. Access can be granted to academic records, tuition and billing records, and/or financial aid records. Go to myusf.usfca.edu/registration/forms for instructions on how to submit the form.

  12. Keep your contact information up to date. Update your contact information online at myUSF and click on the Student tab. Click on the 'Click Here' button in the Student Self Service area, and then click on the 'Addresses and Phones' link.