Curricular Change Calendar
See 18-month runway below the calendar for the timeline for NEW undergraduate programs.
| DATE | ACTIVITY | RATIONALE |
|---|---|---|
| Monday, April 10, 2023 | Fall 2023 Registration Begins | |
| Friday, May 5, 2023 | Final approvals for all program proposals and modifications (see exceptions below) for Fall 2023 must be completed in Curriculog. Any last-minute course modifications or deactivations for AY 2023-2024 must also be completed in Curriculog. | The catalog for Academic Year 2023-2024 is finalized. Allows multiple units to prepare so that there is minimal disruption to students. |
| Wednesday, June 7, 2023 | Program deactivations and program modifications that include changes to degree type and program name for Fall 2024 must be approved in Curriculog. | Allows SEM to update marketing materials and adjust recruiting. |
| Monday, September 4, 2023 | All course proposals, for new courses and course changes for Spring 2024, must be completed and fully approved in Curriculog. | Ensures accurate information in the catalog and for Spring 2024 registration (which occurs in fall). |
| Monday, November 6, 2023 | Spring 2024 Registration Begins | |
| Friday, November 10, 2023 | Intent to propose forms for new programs launching in Fall 2024 must be launched in Curriculog. | Provides enough time for details to be reviewed by the Council of Deans and for additional information to be gathered if necessary (e.g., market research, MOUs) for Fall 2024 launch. |
| Wednesday, December 13, 2023 | New program forms* for Fall 2024 must be launched in Curriculog. This includes all curriculum details, including approved course syllabi, degree evaluation information and budget. | Provides enough time for details to be reviewed by all approvers (e.g., program faculty, curriculum committees, deans, VPs, and Provost). |
| Friday, January 26, 2024 | All budget processes completed for all Fall 2024 program launches and cancellations. | Allows effective allocation of resources. |
| Friday, January 26, 2024 | New program forms* for Fall 2024 must be completed in Curriculog and approved by all reviewers. | Ensures accurate information in the Catalog, in the degree evaluations, and for Fall 2024 registration (which occurs mid-Spring). |
| Monday, February 5, 2024 | Program modification forms for Fall 2024 must be launched in Curriculog. | Ensures accurate information in the Catalog, in the degree evaluations, and for Fall 2023 registration. |
| Monday, February 12, 2024 | All new courses, course changes, and course deactivations for Fall 2024 must be fully approved in Curriculog. | Ensures accurate information in the Catalog, in the degree evaluations, and for Fall 2024 registration. |
| Monday, April 8, 2024 | Fall 2024 Registration Begins | |
| Friday, May 3, 2024 | Final approvals for all program proposals and modifications (see exceptions below) for Fall 2024 must be completed in Curriculog. Any last-minute course modifications or deactivations for AY 2024-2025 must also be completed in Curriculog. | The catalog for Academic Year 2024-2025 is finalized. Allows multiple units to prepare so that there is minimal disruption to students. |
| Friday, June 7, 2024 | Program deactivations and program modifications that include changes to degree type and program name for Fall 2025 must be approved in Curriculog. | Allows SEM to update marketing materials and adjust recruiting. |
* This does not include undergraduate programs.
New Undergraduate Program
18-Month Development and Launch
| Month 1 | Advisory Board Invitations | Market research | Submit Intent to Propose in Curriculog | ||
|---|---|---|---|---|---|
| Month 2 | Advisory Board Curriculum Planning Workgroup | Intent to Propose completed in Curriculog | |||
| Month 3 | Advisory Board Curriculum Planning Workgroup | Submit New Program Proposal in Curriculog | Faculty line request and approval | Complete WSCUC Screening Form | |
| Month 4 | Advisory Board Curriculum Planning Workgroup | New Course Development for Curriculog Submission | USF HR job description approval | School + SEM + OMC + Web Services (Exec Marketing and Recruitment Plan Development) | Common App Development |
| Month 5 | Advisory Board Curriculum Planning Workgroup | New Program Proposal completed in Curriculog | Staff line request and approval | ||
| Month 6 | Advisory Board Curriculum Planning Workgroup | Submit New Course Proposals in Curriculog | Marketing Campaigns + Fairs | WSUCU Substantive Change Submission |
One Year Prior to launch
| Fall | Advisory Board SEM + Student Life Workgroup | Faculty Search Committee Interviews | Staff Position Recruitment | Early Decision Admissions Deadline; Early Decision Notification Date | WSUCU October Review |
|---|---|---|---|---|---|
| Spring | Advisory Board Pre-launch Meetings | Onboard Faculty | Staff Search Committee Interviews; Onboard |
January Admissions Deadline; Deposit Date |
|
| Summer | PREPARE FOR LAUNCH |