Satisfactory Academic Progress (SAP) Policy

According to the U.S. Department of Education, USF is required to maintain a Satisfactory Academic Progress (SAP) policy for financial aid purposes. This policy is specifically for financial aid, and it is separate from USF’s Undergraduate Student Regulations and Graduate Student Regulations.

In order for you to continue receiving federal student aid, you have to successfully complete coursework that is applied to an eligible degree or certificate program. You may have additional academic requirements if you have private, gift, or endowment scholarships from other organizations.

Satisfactory Academic Progress (SAP) Requirements

To remain eligible for financial aid and other university funding, you must meet the following requirements:

  • GPA: Maintain an undergraduate cumulative GPA of 2.0, a graduate cumulative GPA of 3.0, or a law cumulative GPA of 2.3
  • Completion Rate: Pass at least 67% of your attempted credits. Attempted credits are the courses you remain enrolled in after USF’s Census Date for that term (see the academic calendar). As long as you do not receive an F, I, IP, U, or W for that class, this counts as passing the class. If you receive an F, I, IP, U, or W for that class, this counts only as an attempted credit.
  • Maximum Time Frame: 
    Undergraduate students: Complete your degree program in no more than 150% of the published length of the program. This means you cannot attempt more than 192 credits (128 credit minimum requirement for undergraduates x 1.5 = 192). 

    Graduate students: Complete your program by the time limit for your program (varies by program). This time limit starts from the beginning of the semester when you initially began your program and includes any time you may have been unenrolled.

Timing

Satisfactory Academic Progress (SAP) will be measured at the end of every spring semester, after grades have been posted. If you are not meeting SAP, you will be notified via email and/or mail that your financial aid has been suspended.

Appeals

If your financial aid has been suspended because you are not meeting SAP, you have the ability to appeal the suspension and have your financial aid reinstated. Appeals must be based on extenuating circumstances that seriously impacted your academic performance. Learn more about the SAP Appeal process.

Incomplete (I)

If you received an I (Incomplete) in a course, it will be counted as an attempted credit, but not a passed class. While receiving an Incomplete in a course has no immediate adverse affect on your GPA, you should work with your professor to improve this grade. If/when the incomplete grade changes to a passing grade, it will be considered in your completion rate and your overall GPA. 

Withdrawal (W)

If you received a W (Withdrawal) in a course, it will be counted as an attempted credit, but not a passed class. Withdrawing from a course has no adverse effect on your overall GPA.

Repeating a Course

You may repeat a course, but you cannot receive an earned credit for the course more than once. When a course is taken more than once from USF, the second grade (first repeat) and all subsequent grades (repeats) are included in the calculation for attempted credits, grade points earned, and GPA. Grades reported as “Pass” (P), “Satisfactory” (S), “Credit” (CR), “Unsatisfactory” (U), and “Withdrawal” (W) are excluded from the overall GPA.

Non-Credit Remedial Courses

Non-credit courses and non-credit remedial courses are not used for SAP purposes. Non-credit courses are those that show as 0 units on both the Schedule of Classes and the Catalog.

Transfer Credits

Credits you’ve earned from a previous institution are counted as both attempted and successfully completed credits toward the completion rate. The grades from the courses will not be counted in your overall GPA per the University’s academic policy. Learn more about courses taken at other academic institutions.

Joint Degrees and Multiple Degree Programs

The maximum time frame limits described above still apply to students in joint degree and/or multiple degree programs.

If you are a joint degree student or you are enrolled in multiple degree programs at different academic transcript levels (e.g. Law and MBA degrees or pursuing a bachelor’s and master’s degree at the same time), you will be evaluated for SAP based on each transcript level. If you fail to meet SAP on either academic transcript level, your financial aid will be suspended.

If you are in multiple programs at the same transcript level (e.g. pursuing two undergraduate degrees, or two graduate degrees at the same time), you will be evaluated based on all grades at that level, regardless of your current enrollment status in any of the programs.