Rent and Relocation Reimbursement for USFFA Faculty & Librarians

USFFA Faculty and Librarians may be eligible for rent and relocation reimbursement as outlined in this policy. For information about the treatment of rent and relocation reimbursements for tax purposes, please review the Moving Reimbursement Policy, which is available on the ABS policies web page.

If you have any questions about either of the reimbursement processes, please contact benefits@usfca.edu. If you have questions about the taxability of these disbursements, please contact Dom Daher, Associate Vice President, Tax Compliance and Internal Audit, at dldaher@usfca.edu.

How To Request the USFFA Rent Reimbursement

Rent reimbursements are taxable by the IRS and are processed via a one-time payment in USFWorks. Download the Rent Reimbursement Request Form to review eligibility requirements and to request reimbursement:

  1. The new faculty/librarian completes the form then submits the form to their Dean's office along with a photocopy of their rental agreement and proof of payment of first and last month’s rent.
  2. The Dean's office processes a one-time payment. For instructions on how to enter one-time payments, please review the USFWorks Compensation job aid.
    • Initiate a one-time payment and enter the effective date
    • For one-time payment plan, select moving reimbursement
    • Enter the amount of reimbursement
    • For work tag, select FOP 150100-541004-1600
    • For additional information section, note if reimbursement is for rent or relocation
    • Upload the request form, proof of payment and amount of rent from lease agreement to the one-time payment request.
  3. The reimbursement (less applicable taxes) will be included in the employee's paycheck on the next available payroll cycle after approval of the one-time payment.

How To Request the USFFA Relocation Expense Reimbursement

Relocation reimbursements are processed via a one-time payment in USFWorks. Download and complete the Relocation Reimbursement Request Form to review eligibility requirements and to request reimbursement:

  1. The new faculty/librarian completes the request form and submits the form to their Dean’s office no later than 12 months from the date of employment.
  2. The Dean's office processes a one-time payment. For instructions on how to enter one-time payments, please review the Compensation Job aid.
    • Initiate a one-time payment and enter the effective date
    • For one-time payment plan, select moving reimbursement
    • Enter the amount of reimbursement
    • Any amounts in excess of the amounts specified in the USFFA CBA must be submitted as a separate one-time payment and charged to the college

    • For work tag, select FOP 150100-541004-1600
    • For additional information section, note if reimbursement is for rent or relocation
    • Upload the request form and proof of payment to the one-time payment request
  3. The reimbursement (less applicable taxes) will be included in the employee's paycheck on the next available payroll cycle after approval.