Rent and Relocation Reimbursement for USFFA Faculty & Librarians

USFFA Faculty and Librarians may be eligible for rent and relocation reimbursement as outlined in this policy. For information about the treatment of rent and relocation reimbursements for tax purposes, please review the Moving Reimbursement Policy.

If you have any questions about either of the reimbursement processes, please contact benefits@usfca.edu. If you have questions about the taxability of these disbursements, please contact Dom Daher, Associate Vice President, Tax Compliance and Internal Audit, at dldaher@usfca.edu.

How To Request Rent Reimbursement

Rent reimbursements are taxable by the IRS and must be processed via EPAF. Download and complete the Rent Reimbursement Request Form to request rent reimbursement and review eligibility requirements using the following instructions:

  1. The new faculty/librarian completes the first section of the form then submits the form to their Dean's office along with a photocopy of their rental agreement and proof of payment of first and last month’s rent.
  2. The Dean's office completes the second section of the form and processes an Additional Pay EPAF using the designated position number provided by HR so that it is charged to the appropriate FOAP. The original rent reimbursement request form and the photocopy of the rental agreement and proof of payment must be retained by the Dean's office. Please send a copy of all documents to Human Resources at benefits@usfca.edu
  3. The reimbursement (less applicable taxes) will be included in the employee's paycheck on the next available payroll cycle following EPAF approval.

How To Request Relocation Expense Reimbursement

Download and complete the Relocation Reimbursement Request Form to request relocation expense reimbursement and review eligibility requirements using the following instructions:

  1. The new faculty/librarian completes the request form and submits the form to their Dean’s office no later than 12 months from the date of employment.
  2. The Dean’s office processes an Additional Pay EPAF using the designated position number provided by HR so that it is charged to the appropriate FOAP, and sends a copy of the relocation reimbursement request form to Human Resources at benefits@usfca.edu. If the College reimburses an additional amount above the eligible maximums, the Dean's office will prepare a separate EPAF for that amount using a different position number that can be requested from hris@usfca.edu.
  3. The reimbursement (less applicable taxes) will be included in the employee's paycheck on the next available payroll cycle following EPAF approval.