Vacation

The president’s cabinet has amended annual vacation accrual caps for non-represented staff. Currently, the maximum number of vacation days that may be accrued is 1.5 times the staff member's annual vacation rate. Effective December 31, 2021, non-represented employee's vacation balances may not exceed twenty-five (25) days.

Please ensure that your current accrued hours are below the 25-day threshold before Dec. 31 which is an extension from the previous deadline of Sept.1. Employees who reach the maximum accrual amount may not accrue additional vacation leave until their vacation balance falls below the new maximum.

The University of San Francisco provides eligible staff with paid vacation earned as follows:

 

Years Worked Vacation Days Max Vacation BALANCE Allowed*
0 - 3 years 12 days per year 25 days
4 - 7 years 15 days per year 25 days
8 - 9 years 20 days per year 25 days
10 - 14 years 22 days per year 25 days
15+ years 25 days per year 25 days

*Effective Dec. 31, 2021

 

The University of San Francisco provides eligible executives with paid vacation earned as follows:

Years Worked Vacation Days Max Vacation Balance allowed*
1 - 4 years 22 days per year 25 days
4+ years 25 days per year 25 days

*Effective Dec. 31, 2021

 

Staff who work less than full-time, but who are still eligible to accrue vacation, will accrue at a prorated amount based on the schedule presented in the table.

Staff who separate from the university or change to an employee class that is not eligible to accrue vacation will receive a payout for all unused, accrued vacation hours in accordance with state law. Staff moving from a full-time to a part-time position with no break in service will retain their accrued vacation balances and begin accruing at the new, prorated level.

Staff whose positions are grant-funded, which are re-funded annually, should use all of their accrued vacation leave each year before the start of the next grant period.

Because faculty do not earn or accrue vacation, staff who return to faculty positions do not carry forward accrued or unused vacation. Therefore, staff must use all accrued and/or unused vacation before returning to their faculty positions.

Union employees should refer to their collective bargaining agreement for information about vacation.

Requesting Vacation

Staff can request vacation time from their supervisors in USFWorks at least two weeks before the requested time off. For detailed instructions on how to request vacation and view vacation balances, visit the USFWorks training web page.

Supervisors will attempt to grant vacation requests, however, they are not required to approve requests. Requests will be approved based on a number of factors, including department operating and staffing requirements. Staff will be notified of the approval or denial in USFWorks. Supervisors can view approved time off for their team in USFWorks. For more information, visit the USFWorks training web page.