Vacation

The University of San Francisco provides eligible staff with paid vacation earned as follows:

Years Worked Vacation Days
0 - 3 years 12 days per year
4 - 7 years 15 days per year
8 - 9 years 20 days per year
10 - 14 years 22 days per year
15+ years 25 days per year

 

The University of San Francisco provides eligible executives with paid vacation earned as follows:

Years Worked Vacation Days
1 - 4 years 22 days per year
4+ years 25 days per year

The maximum number of vacation days that may be accrued is 1.5 times the staff member's annual vacation rate. Staff who work less than full-time, but who are still eligible to accrue vacation, will accrue at a prorated amount based on the schedule presented in the table.

Staff who separate from the University or change to an employee class that is not eligible to accrue vacation will receive a payout for all unused, accrued vacation hours in accordance with state law. Staff moving from a full-time to a part-time position with no break in service will retain their accrued vacation balances and begin accruing at the new, prorated level.

Staff whose positions are grant-funded, which are re-funded annually, should use all of their accrued vacation leave each year before the start of the next grant period.

Because faculty do not earn or accrue vacation, staff who return to faculty positions do not carry forward accrued or unused vacation. Therefore, staff must use all accrued and/or unused vacation before returning to their faculty positions.

Union employees should refer to their collective bargaining agreement for information about vacation.

Requesting Vacation

Staff should request vacation time from their supervisors in writing (i.e. via email) at least two weeks before the requested time off. Staff must ensure that they have enough accrued vacation leave available to cover the dates requested. Vacation balances can be confirmed by clicking on the "Employee Self-Service" button from your myUSF dashboard, and then clicking on “Leave Balances.”

Supervisors will attempt to grant vacation requests, however they are not required to approve requests. Requests will be approved based on a number of factors, including department operating and staffing requirements. If the request for vacation leave is approved, staff must mark the leave appropriately when completing their leave reports or time sheets. If the request for vacation leave is denied, the supervisor shall notify the employee.