Pre-Application Deadline to study abroad Fall 2024 - Spring 2025: December 10, 2023
Studying abroad at USF is divided into 3 distinct phases. In Phase 1, students will focus on meeting with the appropriate advisors, researching potential study abroad programs, and submitting the USF pre-application by the December 10th deadline. Students should begin this phase during their first semester at USF. Students whose USF pre-application is approved will then move onto Phase 2 and 3. By familiarizing yourself with the phases early you will be able to meet deadlines and study abroad!
Phase 1: USF Pre-Application
The USF Pre-Application is required for USF students to study abroad in any type of program or term. We determine your eligibility for study abroad by reviewing your GPA, Disciplinary Record, and class standing. Additionally, we ensure you will remain on track to graduate on time by requiring major advisor approval of your 4-year graduation plan. Students should begin this phase their Freshman Year. Transfer students should begin during their First Semester at USF.
- Submit Interest Form
- Review Eligibility Requirements
- Review Tuition & Fees and Funding Opportunities
- Research study abroad programs for degree compatibility
- Create grad plan and have it reviewed and approved by your major academic advisor NOT your CASA advisor
- Meet with a Study Abroad Advisor
- Choose a program and submit the USF Pre-Application by December 10 deadline
- If your U.S. passport will not be valid at least 6 months after the end of your program, apply or renew now
You will receive a decision on your USF Pre-Application in the third week of January after submission. If approved, you are now nominated to apply to your chosen study abroad program!
- Review Nominated Students page
- Apply directly to your host program according to their deadlines. Early applications are highly recommended.
- SLU-Madrid and AUP nominated students do not require an application as they will be nominated by our office. Exchange student programs will require a nomination from a USF study abroad advisor before starting an application.
- Please consult with USF study abroad advisor as some study abroad programs have specific instructions and requirements such as providing your official USF transcript or a faculty recommendation.
- Please allow 4-6 weeks to hear back from your prospective program. If six weeks have passed, feel free to email the coordinator of your program to follow up with your application. For Sophia University Tokyo applicants, the acceptance process takes longer than other programs because the start of their semester isn’t until April for Spring semester admission.
- If your U.S. passport will not be valid at least 6 months after the end of your program, apply or renew now.
- Apply for Scholarships
- Complete the following "post-decision" questionnaires through your online study abroad portal:
- Passport Information Questionnaire
- Emergency Contact Info Questionnaire
- Domestic Health Insurance Info Questionnaire
Once you’ve been accepted into your host program, you can complete the remaining post-decision documents and prepare to go abroad.
- Review the Pre-Departure page.
- Confirm your host program acceptance with CGE.
- Complete any host program application requirements to confirm your offer of acceptance. For some programs, USF may advance any required non-refundable enrollment deposits on your behalf.
- Review your student visa application requirements and begin application process.
- Complete remaining post-decision requirements through your online study abroad portal:
- Submit an online Petition to Enroll in Another Institution (PEAI) form
- Submit Leave of Absence form *External Programs only*
- Electronically sign the Waiver of Liability
- Ambassador Contact Info Questionnaire
- Electronically sign the a) Trip Cancellation & Interruption Protection Plan b) Study Abroad Policies c) Sponsored Programs Information.
- Attend mandatory Pre-Departure Meeting.
- Make airline reservations upon receiving your student visa.
- Obtain necessary immunizations and meet with your physician and/or mental health practitioner to discuss travel plans and handling of prescription medication abroad.
- Plan USF courses for your return semester with your faculty advisor or school Academic Dean in CASA.
- Pre-arrange USF Housing with Student Housing and Residential Education (SHaRE), or complete a Housing Release Form if you will not live on campus upon your return.
- Spring semester study abroad students should complete their FAFSA application online before departing for their study abroad program.
- Check out the Pre-Departure Resources on:
- Passport & Visa Information
- Travel Preparation & Arrival
- Cultural Competence
- Living Abroad